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Pastperfect Jobs (NOW HIRING)

Victoria College

Collections Intern

Victoria, TX · On-site

$15/hr

Data entry into CMS PastPerfect * Accession artifacts/collections * Match artifacts with accession records * Notify and assist Exhibits and Collections Manager to fix any discrepancies * Create ...

JLL

Art Collection Registrar

East Rutherford, NJ · On-site

... TMS, PastPerfect, Collective Access, or similar museum-standard databases) Proven experience managing collections of 3,000+ objects Advanced knowledge of conservation principles, proper artwork ...

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Pastperfect information

What are the key skills and qualifications needed to thrive as a PastPerfect Museum Software Specialist, and why are they important?

To thrive as a PastPerfect Museum Software Specialist, you need a solid understanding of museum collections management, attention to detail, and typically a background in museum studies or related fields. Familiarity with the PastPerfect software suite, data migration, and digital cataloging tools is essential, and certification in collections management systems can be advantageous. Strong problem-solving abilities, communication skills, and a collaborative mindset help you support staff and streamline workflows. These skills ensure accurate record-keeping, efficient software use, and enhanced access to collections, which are vital for museum operations.

How does a professional using PastPerfect software typically collaborate with museum staff to ensure accurate and comprehensive collection records?

Professionals working with PastPerfect, such as museum registrars or collections managers, frequently collaborate with curators, archivists, and exhibit designers to gather detailed information about artifacts. They are responsible for entering, updating, and verifying data in the PastPerfect database, ensuring that all records are consistent and accessible. Regular communication with other departments is crucial to resolve discrepancies, coordinate documentation for new acquisitions, and support exhibition planning. This cross-team collaboration helps maintain a reliable and comprehensive digital record that supports the museum’s mission and public engagement.

What is a PastPerfect operator or user?

A PastPerfect operator or user is someone who manages and utilizes the PastPerfect Museum Software, a collections management system widely used by museums, archives, and historical societies. Their primary role involves cataloging, organizing, and maintaining records of artifacts, photographs, documents, and other collection items within the software. They may also be responsible for generating reports, managing digital images, and facilitating public access to collections. Familiarity with museum practices, data entry, and digital asset management is often required for this role.

What is the difference between Pastperfect vs Archivist?

AspectPastperfectArchivist
CredentialsTypically requires knowledge of archival software, records management, or library scienceRequires a degree in history, library science, or archival studies, often with certifications in records management
Work EnvironmentPrimarily office-based, managing digital or physical recordsOften in museums, libraries, or archives, handling physical and digital collections
Industry UsageUsed in historical societies, libraries, and digital record managementCommon in museums, government agencies, and cultural institutions
Search & Comparison IntentPeople compare Pastperfect with Archivist to understand software vs. profession roles

While Pastperfect is a specific records management software used by archivists, an Archivist is a professional responsible for preserving and managing collections. The software supports archivists in their tasks, but the roles differ: one is a tool, the other a profession.

Infographic showing various Pastperfect job openings in the United States as of May 2026, with employment types broken down into 69% Full Time, 25% Part Time, and 6% Contract. Highlights an 100% In-person job distribution.

Contract Registrar - Nashville, TN/On-Site

STI

Nashville, TN • On-site

Full-time

Posted 18 hours ago

Job description

Contract Registrar
Nashville, TN/On-Site
6+ months
Candidates will partner with the Museum staff to catalog, inventory, and store artifacts. They will use the Museum's PastPerfect software to update the accession records.
The contract registrar will work at the Tennessee Agricultural Museum on the Ellington Agricultural Center. They will work under the supervision of the Museum curator and Museum director to catalog artifacts, edit their entries, manage their software profiles, and coordinate their professional storage. Some lifting is required. The individual needs to be a self-starter who is familiar PastPerfect and can handle artifacts with the best practices promoted through the American Association of Museums.

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