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Parts Administrators Jobs (NOW HIRING)

AAON, Inc.

Parts Administrator I

Tulsa, OK · On-site

Parts Administrators at AAON work in a professional office environment with regular interaction across departments and with external partners. The role requires attention to detail, adherence to ...

AAON, Inc.

Parts Administrator I

Tulsa, OK · On-site

Parts Administrators at AAON work in a professional office environment with regular interaction across departments and with external partners. The role requires attention to detail, adherence to ...

Bigfoot Staffing

Parts Administrator

Tigard, OR · On-site

$26 - $30/hr

A background in parts, industrial products, mechanical equipment, distribution, manufacturing, or service support would be helpful, but the company is also open to strong administrators or customer ...

Kenworth Northeast Group, Inc.

Parts Administrator

NY · On-site

$20 - $22/hr

The Parts Administrator assists the Parts Department with day to day parts and inventory control functions. Performs routine but somewhat varied office and clerical duties as well as some complex and ...

latruck

Parts Administrator - Fontana, CA

Fontana, CA

$20 - $26/hr

The Parts Administrator at Velocity Vehicle Group plays a crucial role in maintaining inventory control and ensuring efficient operations within our parts department. We are seeking an organized and ...

Gabrielli Truck Sales

Parts Admin

Monticello, NY · On-site

$20 - $25/hr

The Parts Administrator will assist with paperwork, filing, answering phones, supporting the front and back parts counters, and ensuring the department operates efficiently. Key Responsibilities

GFL Environmental

Parts Administrator

Shawnee, OK

The Parts Administrator will be responsible for daily monitoring, tracking, and maintaining of all inventories, purchase orders, and invoices. The Parts Administrator will provide recommendations to ...

GFL Environmental

Parts Administrator

Shawnee, OK · On-site

The Parts Administrator will be responsible for daily monitoring, tracking, and maintaining of all inventories, purchase orders, and invoices. The Parts Administrator will provide recommendations to ...

GFL Environmental

Parts Administrator

Springfield, MO · On-site

The Parts Administrator will be responsible for daily monitoring, tracking, and maintaining of all inventories, purchase orders, and invoices. The Parts Administrator will provide recommendations to ...

R.F. MacDonald Co.

Parts Administrator

Fresno, CA · On-site

Parts Administrator Location: Fresno CA Classification: Non-Exempt Reports To: Director of Parts Summary/ Objective The Parts Department Administrator provides administrative, billing, order ...

R.F. MacDonald Co.

Parts Administrator

Fresno, CA · On-site

$26.50/hr

Parts Administrator Location: Fresno CA Classification: Non-Exempt Reports To: Director of Parts Summary/ Objective The Parts Department Administrator provides administrative, billing, order ...

R. F. MacDonald Co.

Parts Administrator

Fresno, CA · On-site

Parts Administrator Location: Fresno CA Classification: Non-Exempt Reports To: Director of Parts Summary/ Objective The Parts Department Administrator provides administrative, billing, order ...

GFL Environmental

Parts Administrator

Chesapeake, VA · On-site

$20 - $26/hr

About the Role At GFL Environmental, we're looking for a organized, detail-oriented Parts Administrator to keep our inventory running like a finely tuned machine. You will be the mastermind behind ...

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Parts Administrators information

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How much do parts administrators jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for parts administrators in the United States is $20.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.55 and $22.12 per hour, depending on experience, location, and employer.

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For Parts Administrators jobs, the most frequently searched job titles are:

Parts Administrator I

Tulsa, OK • On-site

AAON, Inc.
Machinery Manufacturing • 1 - 5K employees
Learn more about AAON, Inc.external

Full-time

Re-posted 18 days ago

AAON rating

7.7

Company rating: 7.7 out of 10

Based on 25 frontline employees who took The Breakroom Quiz

Job description

Job Description:

The Parts Administrator I provides essential support to AAON's customer service and warranty operations by managing parts orders, returns, and warranty claims. This role serves as a key liaison between AAON representatives, customers, vendors, and internal departments to ensure accurate processing and timely communication. The position contributes to customer satisfaction by resolving issues efficiently and maintaining detailed records of transactions. It plays a vital role in supporting the overall success of AAON's aftermarket and service operations.

Primary Duties

The Parts Administrator Iis responsible forprocessing parts orders, managing customer inquiries, and coordinating with internal and external stakeholders to ensure smooth parts operations. This role requiresstrong communicationskills, attention to detail, and the ability to manage multiple administrative tasks in a fast-paced environment.

Primary duties may include, but are not limited to:

  • Processes daily parts orders, adjustments, and debits with accuracy and timeliness.
  • Responds to customer inquiriesregardingfreight claims, credit issues, lead times, and part identification.
  • Prepares shipping documentation for air freight and print packing lists for the shipping department.
  • Operates credit card processing equipment andmaintainstransaction records.
  • Communicate with vendors, representatives, production,purchasing, and accounting to resolve order issues.
  • Maintains customer satisfaction by investigating concerns and implementing corrective actions.
  • Ordersoffice supplies andmanagesstock order clearances.
  • Assistswith training new team members andsupportscross-functional collaboration.
  • Keeps management informed of account status and order progress.
  • Performs other duties as assigned.

Job Requirements

Education and Experience Requirements:

  • Requires a high school diploma or GED; 2+ years of experience in customer service, administrative support, or parts coordination in a manufacturing or construction-relatedenvironment; or any combination of education and experience, which would provide an equivalent background.
  • Experience in wholesale parts, HVAC, or construction industries preferred.
  • HVAC training or technical coursework preferred.

Knowledge, Skills, and Abilities:

  • Strong customer service and communication skills.
  • Ability to manage multiple tasks and prioritize effectively.
  • Proficiencyin Microsoft Office applications, including Excel, Word, and Outlook.
  • Accurate data entry and documentation skills.
  • Ability to work independently and as part of a team.
  • Familiarity with parts identification and order processing procedures.

Essential Mental and Physical Functions:

  • This role requires mental focus, organizational ability, and the capacity to manage administrative tasks in a fast-paced environment. The Parts Administrator I must be able to communicate clearly, solve problems efficiently, andmaintainprofessionalism under pressure.
  • Frequent sitting, typing, and use of office equipment.
  • Occasional standing, walking, and lifting of office supplies or documents.
  • Ability tolift upto 25 lbs. occasionally.
  • Ability to remain focused and organized while handling multiple customer requests and administrative tasks.

Work Environment:

Parts Administrators at AAON work in a professional office environment with regular interaction across departments and with external partners. The role requires attention to detail, adherence to procedures, and a commitment to customer satisfaction.

  • Perform all tasks on-site.
  • Work in a climate-controlled office setting with occasional visits to the warehouse or production floor.
  • Regular interaction with customer service, shipping, warranty, and sales teams.
  • Use of personal protective equipment (PPE)asrequiredwhen visiting production areas.
  • This role is classified as a Safety Sensitive Position, requiring heightened awareness and adherence to all safety protocols to ensure a secure work environment.

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