Weโre hiring an Office Administrator for our established electrical company based in New York (Yonkers area or nearby, with work primarily in the NYC metro region).
Position: Office Administrator (Part Time Remote )
Company Overview:
We are a growing electrical contracting company providing residential, commercial, and service electrical work across the New York area. Weโre looking for a reliable, detail-oriented professional to support our office operations and help keep our projects running smoothly.
Key Responsibilities:
โขย ย Handle daily office administrative tasks, including answering phones, managing emails, greeting visitors/contractors, and maintaining organized filing systems (digital and physical).
โขย ย Create and manage schedules for technicians, projects, appointments, and service calls using calendars and planning tools.
โขย ย Work extensively with Microsoft Excel to build and update schedules, track job progress, create spreadsheets for time tracking, material orders, invoicing support, and basic data entry/reporting.
โขย ย Perform general computer tasks (proficiency with Windows, email, Google Workspace/Microsoft Office suite, and basic file management required).
โขย ย Assist with ordering office and job-site supplies, processing basic paperwork (permits, submittals, contracts when needed), and supporting project managers with administrative needs.
โขย ย Maintain accurate records, coordinate with field teams, and help ensure smooth communication between office and on-site electricians.
Requirements:
โขย ย Proven experience in an office administrative, receptionist, or coordinator role (1โ3+ years preferred).
โขย ย Strong proficiency in Microsoft Excel (creating schedules, using formulas, pivot tables a plus, but at minimum comfortable with data organization and spreadsheets).
โขย ย Solid computer skills and comfort learning job-specific software.
โขย ย Excellent organizational skills, attention to detail, and ability to multitask in a busy environment.
โขย ย Strong written and verbal communication skills.
โขย ย Reliable, professional, and able to work independently as well as part of a small team.
โขย ย Familiarity with construction/electrical industry terminology or administrative processes is a plus (but not requiredโwe can train the right person).
What We Offer:
โขย ย Competitive hourly rate based on experience (please include your salary expectations when applying).
โขย ย Opportunity to grow within a stable, local electrical business.
โขย ย Supportive team environment.
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