Part Time Executive Assistant Jobs in Florida (NOW HIRING)

Job Title: House Manager & Personal Assistant

Location: Maitland, Florida 32751

Employment Type: Part-time (30hrs/week) with Growth to Full-Time (40+) within 6 months

Schedule: Monday-Friday, with an 8:30 AM start | Must be highly flexible, responsive, and available as family needs evolve

Compensation: $40-$50 per hour, based on experience

Start Date: ASAP

Requirements:

• Prior experience as a Personal Assistant, Executive Assistant, House Manager, or similar role in a private home or high-demand environment
• Flexible schedule with high responsiveness
• Exceptional organizational and problem-solving skills
• Strong emotional intelligence and discretion
• Comfortable with dogs and family-friendly environments
• Tech-savvy and able to manage schedules, digital systems, and household logistics
• Local to Maitland / Winter Park or surrounding areas
• Must be authorized to work in the United States
• Maintain a smoke-free environment (including vaping)
• Fragrance-free
• Reliable personal vehicle and clean driving record required
• CPR and First Aid certification required (or willingness to obtain prior to start)

We are a private family based in the Maitland / Winter Park area seeking an exceptional Personal Assistant / House Manager to become a trusted, long-term right hand in our home. We are building a peaceful, highly organized, and efficiently run household and are looking for someone who thrives in creating order, anticipating needs, solving problems, and bringing calm to dynamic environments.

We currently have one beloved dog and will soon be adding a Golden Retriever to the family. We are welcoming our first child at the end of this year and plan to have more children in the future. This role is focused on household operations, personal assistance, logistics, and family support. You will work closely with us to keep our home, schedules, and daily life running seamlessly.

Because every week looks a little different, we're looking for someone who enjoys variety and is comfortable shifting priorities as needs arise. Some days may focus on household organization and administrative tasks, while others may involve coordinating appointments, preparing for guests, managing travel logistics, supporting extended family members, or stepping in wherever an extra set of capable hands is needed. Flexibility, sound judgment, and the ability to independently prioritize are essential to success in this role.

This is not simply an assistant role - it is a lifestyle management position for someone who takes pride in creating a well-run home and becoming a trusted partner over time.

You are intelligent, proactive, emotionally mature, and highly capable. You can read a room, anticipate needs before they're spoken, and solve problems independently. You're a self-starter-resourceful, detail-oriented, and highly trustworthy-with a calm, steady presence under pressure.

You are patient, grounded, and adaptable during high-pressure moments. You don't take things personally, and you operate with professionalism, discretion, and grace-warm and respectful while always maintaining appropriate boundaries and confidentiality.

You are an excellent communicator who keeps everyone aligned without being overbearing. You value autonomy, feedback, and long-term growth, and you take pride in building loyalty and consistency over time-someone who can grow with a family long-term and become an indispensable part of a well-run household.

Your role is to make life feel lighter, smoother, and more organized. You create systems, reduce friction, solve problems before they escalate, and help maintain a home environment where our family can thrive.

We are looking for excellence, loyalty, and long-term partnership that will grow with our family- someone who will truly become an integral part of our family's success.

• Oversee daily household organization, tidiness, and operational flow
• Track, organize, and restock pantry, fridge, toiletries, pet supplies, and household essentials
• Light household support such as laundry, dishes, tidying, organizing, and resetting spaces
• Create and manage running supply inventories and household systems
• Coordinate and manage household purchases/orders (Amazon, Costco, Target, etc.)
• Run errands including groceries, returns, dry cleaning, gift shopping, and specialty requests
• Clean and maintain household appliances monthly (humidifiers, washing machines, air purifiers, dish washer, etc.)
• Assist with occasional deep cleaning projects (fridge, oven, baseboards, seasonal resets)
• Oversee outdoor spaces, vendors, and seasonal property maintenance
• Assist our elder parents (who live 10 minutes away) with their tasks if needed
• Manage indoor plant care, battery replacements, light bulbs, and smoke detectors
• Seasonal swaps for clothing, decor, and bedding
• Coordinate donation drop-offs
• Event, holiday, and guest prep as needed (occasional)
• Packing and unpacking support for travel

• Manage family calendars, appointments, travel planning, and logistics
• Schedule and coordinate vendors, contractors, services, and household staff (chef, nanny, etc.)
• Conduct research on a wide range of topics and present organized recommendations
• Provide transportation for family as needed (airport drop offs, etc.)
• Provide periodic personal assistant-style support for nearby family members, including transportation to appointments and errand assistance
• Receipt and budget tracking for household expenses
• Serve as primary point of contact for all vendors, contractors, and household service providers
• Oversee outdoor spaces, vendors, and seasonal property maintenance
• Oversee active renovation project coordination and logistics
• Research, coordinate, and obtain quotes for repairs and maintenance
• Conduct routine property walk-throughs and ensure home systems are functioning
• Provide family support as household needs evolve
• Support with child-related pick-ups, drop-offs, and logistics as the family grows

• Develop and continuously improve SOPs (Standard Operating Procedures) for household systems
• Build efficient systems for scheduling, inventory, recurring maintenance, and household communication
• Ensure the home environment remains peaceful, functional, and elevated

• Wash, fold, organize laundry
• Ironing, steaming, and special garment care
• Linen changes for beds (full linen rotation handled by cleaning service)
• Maintain tidy and well-stocked laundry areas

• Daily dog care including feeding and walking, with flexibility to step in as needed
• Support dog care logistics as needed (appointments, supplies, scheduling)
• Maintain pet supply inventory and place orders as needed
• Administer medications if required

• Schedule and track routine maintenance and service
• Serve as point person for mobile detailing services
• Track vehicle registration and insurance schedules

Please submit a short intro letter telling us about yourself and why this role is a great fit, an updated resume, and 3 professional references with current contact information. Please note that this role requires a background check.

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