Part Time Executive Assistant Jobs in California

About us

One team. Global challenges. Infinite opportunities. At Viasat, we’re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We’re looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team.

What you'll do

We are thrilled to announce an exciting opportunity for a part-time, onsite Executive Assistant to join our dynamic team at our Viasat headquarters in Carlsbad, CA! In this role, you will work onsite for approximately 5 hours a day, providing comprehensive administrative and operational support to our Chief Accounting Officer (CAO). As a trusted partner to senior leadership, you will serve as a high-caliber professional and critical liaison within the Global Accounting, Finance, and Corporate functions. 

This is a unique opportunity to operate at the center of a dynamic corporate finance ecosystem. We are looking for an individual who is poised, highly organized, and financially literate—someone who thrives in a fast-paced environment and possesses excellent judgment, absolute discretion, and a positive, solutions-oriented mindset.

In addition to directly supporting the CAO, this role will provide secondary administrative and introductory financial support (such as Accounts Payable routing, expense tracking, and billing coordination) to the broader Corporate Accounting team to ensure seamless quarterly and year-end execution.

The day-to-day

• Strategic Calendar & Cycle Management: Proactively managing heavy, complex, and shifting calendars for the CAO, ensuring preparation for critical financial milestones, audit committee meetings, and leadership reviews.
• Travel & Logistics: Coordinating detailed domestic and international travel itineraries, managing comprehensive expense reports, and handling last-minute logistical changes.
• Accounts Payable & Financial Support: Assisting with fundamental corporate financial administrative tasks, including routing AP invoices, tracking department purchase orders (POs), verifying corporate credit card reconciliations, and interfacing with vendor billing contacts.
• Trusted Liaison: Serving as a professional point of contact for internal stakeholders, corporate executives, and external partners (such as external auditors and financial institutions), handling sensitive and confidential financial data with absolute integrity.
• Effective Editor & Document Control: Drafting, editing, and proofreading corporate communications, presentations, and financial briefing materials. Helping to organize and maintain secure electronic files for corporate accounting policies and reporting.
• Project & Cycle Management: Tracking corporate accounting action items, close-cycle deadlines, and audit deliverables across the team to ensure accountability and timely execution.
• Team Integration: Managing logistics for internal accounting team meetings, offsites, and training sessions. Supporting the onboarding of new global accounting team members.

What you'll need

• 3-5 years of experience supporting senior executives in a fast-paced corporate environment, preferably within corporate finance, accounting, legal, public accounting, or similarly complex global corporate structures.
• Ability to work onsite in Carlsbad, CA office 4 days/week for 30 hrs per week
• Strong administrative foundation with a proven track record in project organization, event management, and complex executive travel coordination.
• Introductory exposure to corporate financial workflows, such as basic routing for accounts payable, processing expense reports, or managing departmental budgets.
• Exceptional communication skills with the ability to interface confidently with senior executive leadership, corporate board members, and external audit partners.
• Absolute discretion and the ability to manage highly sensitive, non-public financial data and insider information with strict confidentiality.
• High emotional intelligence and independence; knowing when to act autonomously and when to align with your executive before making decisions.
• Advanced proficiency with Microsoft Office (specifically Excel, PowerPoint, and Word), executive calendaring platforms, and corporate expense management systems (e.g., Concur)

What will help you on the job

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
• Prior experience working within an enterprise ERP system (e.g., Oracle, SAP) or automated Accounts Payable platforms.
• Familiarity with the fast-paced nature of quarterly earnings and public company financial close cycles.
• Strong executive presence and the ability to stay composed and detail-driven under tight regulatory deadlines.

Salary range
$79,000.00 - $124,000.00 / annually.For specific work locations within San Jose, the San Francisco Bay area and New York City metropolitan area, the base pay range for this role is $97,500.00- $146,500.00/ annually
At Viasat, we consider many factors when it comes to compensation, including the scope of the position as well as your background and experience. Base pay may vary depending on job-related knowledge, skills, and experience. Additional cash or stock incentives may be provided as part of the compensation package, in addition to a range of medical, financial, and/or other benefits, dependent on the position offered. Learn more about Viasat's comprehensive benefit offerings that are focused on your holistic health and wellness at https://careers.viasat.com/benefits.
EEO Statement

Viasat is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic. If you would like to request an accommodation on the basis of disability for completing this on-line application, please click here.

Qualifications:

• 3-5 years of experience supporting senior executives in a fast-paced corporate environment, preferably within corporate finance, accounting, legal, public accounting, or similarly complex global corporate structures.
• Ability to work onsite in Carlsbad, CA office 4 days/week for 30 hrs per week
• Strong administrative foundation with a proven track record in project organization, event management, and complex executive travel coordination.
• Introductory exposure to corporate financial workflows, such as basic routing for accounts payable, processing expense reports, or managing departmental budgets.
• Exceptional communication skills with the ability to interface confidently with senior executive leadership, corporate board members, and external audit partners.
• Absolute discretion and the ability to manage highly sensitive, non-public financial data and insider information with strict confidentiality.
• High emotional intelligence and independence; knowing when to act autonomously and when to align with your executive before making decisions.
• Advanced proficiency with Microsoft Office (specifically Excel, PowerPoint, and Word), executive calendaring platforms, and corporate expense management systems (e.g., Concur)

Education:UNAVAILABLEEmployment Type: PART_TIME