Part Time Events Assistant Jobs in Florida (NOW HIRING)

Salary : $58,222.00 - $75,688.00 Annually
Location : City Hall, FL
Job Type: Part-Time
Job Number: 202500218
Department: City Manager Office
Opening Date: 05/22/2026
FLSA: Exempt
General Function:
The Special Events Assistant provides administrative, logistical, and on-site support for City-sponsored events, programs, and community experiences. This position assists in planning, coordination, and execution of events of varying scale, ensuring smooth operations and exceptional community engagement. The role requires strong organizational skills, attention to detail, technical proficiency, and a collaborative mindset to support the City's mission of providing memorable, well-executed public experiences.
Reports To:
Special Events & Experience Supervisor
Supervisory Responsibility:
None
Essential Duties and Responsibilities:

• Assist in planning, organizing, and implementing City-sponsored special events, festivals, and community initiatives.
• Coordinate logistics such as scheduling, vendor communication, equipment rentals, and site preparation.
• Support on-site event operations including setup, registration, crowd management, and breakdown.
• Prepare event materials such as signage, programs, badges, and volunteer packets.
• Serve as a point of contact for vendors, participants, and attendees during events.
• Assist with drafting event-related correspondence, contracts, purchase orders, and reports.
• Maintain organized records of event documents, permits, and vendor agreements in accordance with City standards.
• Process invoices, track event expenditures, and maintain basic budget spreadsheets.
• Schedule meetings, prepare agendas, and take minutes for event planning sessions.
• Provide event information, schedules, and promotional details to the Communications Division for use in digital and print materials.
• Assist with maintaining event listings on the City's website and social media platforms.
• Support community outreach by distributing flyers, responding to public inquiries, and managing event registration lists.
• Use project management software to track logistics, registrations, and vendor submissions.
• Support use of technology during events, such as digital check-ins, ticket scanning, or online surveys.
• Maintain databases of sponsors, vendors, and community partners.
• Work closely with the Special Events and Experience Supervisor and other City staff to ensure effective coordination across departments.
• Provide courteous, responsive assistance to the public, vendors, and community partners.
• Support volunteer coordination, including recruitment, scheduling, and training assistance.
• Always represent the City professionally and promote a positive image through exceptional service.
• Assist in collecting feedback, attendance data, and other metrics for post-event reporting.
• Help identify areas for improvement and suggest operational enhancements for future events.
• Maintain archives of event photos, evaluations, and outcomes for future reference.
• Performs other job-related duties as required by supervisor.

All of the above information is intended to indicate the general nature and level of work performed by employees in this position. This description is not intended to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of employees assigned to this position. Duties, responsibilities, and activities may change at any time with or without notice.
Type of Appointment/Work hours:

• Varied part-time position, working up to twenty-nine (29) hours per week.
• Work schedule may vary based on operational needs and the efficient delivery of public services.
• Must be available to work evenings, weekends, and holidays as required.
• This position requires regular in-person attendance and is not eligible for remote work.

Requirements:

• High school diploma or its equivalency is required. An Associate degree in Public Administration, Hospitality, Marketing, or a related field is preferred.
• Two (2) years of experience in event coordination, public relations, or administrative support preferred.
• Experience in a municipal or public-sector environment desirable.
• Proficiency in Asana, Microsoft Office Suite, and social media platforms.
• Excellent verbal and written communication abilities.
• Must be able to work evening hours and/or weekends.
• Must be available to work evenings, weekends, and holidays as required by event schedules.
• Ability to work in both office and outdoor event settings, including during inclement weather; may require standing for extended periods and lifting up to 30 pounds.
• Must be able to work independently and collaboratively in a fast-paced environment.
• Must possess a valid state of Florida driver's license with a clean driving record.
• As a condition of hire, applicants must undergo a comprehensive fingerprint-based background screen for statewide and national criminal history records (i.e., a Level II background check).

Physical and Environmental Demands or Conditions:
The physical and environmental demands for this position have been listed on the last page of this description. Physical and environmental demands must be met to successfully perform the essential duties and responsibilities of this position.
Core Competencies:

• Judgment - Sound decisions based on fact; uses logic to solve problems.
• Quality of Work - Performs work thoroughly, accurately, and professionally.
• Reliability - Timely and consistently completes assigned work; consistently reports to work and is punctual.
• Safety - Committed to ensuring a safe environment and complies with applicable safety standards.
• Technical Capability - Applies knowledge to identify issues and works to develop skills; demonstrates knowledge of techniques, skills, and equipment.

Work Authorization/Security Clearance:

• The employee must successfully pass a background screening process and comply with the City's Drug-Free Workplace policy.
• The City will also verify the identity and employment authorization of individuals hired so the proper completion of Form I-9 is required, which includes the employee providing documents evidencing identity and employment authorization.

Equal Opportunity Statement:
The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Qualifying individuals with disabilities may be provided reasonable accommodations to enable them to perform the essential functions.
Veteran's Preference Policy:
In accordance with Florida Statute 295.07, F.S., Chapter 55A-7, the City of Homestead complies with Florida law by providing Veterans' Preference in hiring. Qualified applicants, including veterans, spouses, widows/widowers, parents of service members, and current reserve or National Guard members, may receive hiring priority if they meet minimum qualifications and can perform the duties required. Veterans' Preference includes additional points on exams, prioritized placement on employment lists, and education waivers for certain qualified individuals. This preference ensures eligible candidates are considered fairly at all stages of the hiring process. For questions, contact the Human Resources Department.
01
The information provided in your application must support your selected answers in the supplemental questions. The information you provide will be verified and documentation may be required. Please be as honest and accurate as possible. You may be asked to demonstrate your knowledge and skills in a work sample or during an interview. By completing this supplemental questionnaire you are attesting that the information you have provided is accurate. Any misstatements, omissions, or falsification of information may eliminate you from consideration or result in dismissal.

• Yes, I understand and agree
• No, I do not agree

02
Please detail any specialized training, apprenticeships, or extracurricular activities that are relevant to the position for which you are applying. If you do not have relevant experience, please write "N/A."
03
Describe any volunteer experience that has helped you develop job-related skills applicable to the position(s) you are seeking. If you do not have relevant experience, please write "N/A."
04
List any professional, trade, business, or civic activities, as well as any leadership roles you have held, that are relevant to the position. Please exclude memberships that disclose protected characteristics such as sex, gender, national origin, age, ancestry, or disability status.
05
Are you able to perform all essential functions of the position for which you are applying?

• Yes
• No

06
If you answered "No" to the previous question, is there a reasonable accommodation that can be made? If you answered "Yes", please write "N/A."
07
Do you have a High School diploma or GED?

• Yes
• No

Required Question