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Parish Office Manager Jobs (NOW HIRING)

St. Jude's Episcopal Church

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Parish Administrator

Niceville, FL · On-site

$32K - $35K/yr

... to manage competing priorities while maintaining a welcoming and professional church office ... The Parish Administrator should demonstrate an active Christian faith and regularly participate in ...

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Parish Office Manager information

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$25.5K

$51.5K

$77.5K

How much do parish office manager jobs pay per year?

As of Sep 10, 2026, the average yearly pay for parish office manager in the United States is $51,476.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $59,000.00 per year, depending on experience, location, and employer.

What does a parish office manager do?

A Parish Office Manager oversees the daily administrative operations of a parish office. Their responsibilities typically include managing schedules, maintaining records, handling correspondence, coordinating events, and serving as a point of contact for parishioners and staff. They may also manage finances, supervise office staff, and ensure that the parish complies with relevant policies and procedures. This role is essential for ensuring the smooth and efficient functioning of the parish community.

What are the key skills and qualifications needed to thrive as a parish office manager, and why are they important?

To thrive as a Parish Office Manager, you need strong organizational abilities, proficiency in office administration, and familiarity with bookkeeping, often supported by experience in administrative roles or relevant certifications. Competence with office software like Microsoft Office, church management systems, and basic accounting tools is typically required. Excellent interpersonal skills, discretion, and the ability to multitask are vital for managing sensitive information and serving parishioners effectively. These skills and qualities are essential for ensuring smooth parish operations, maintaining accurate records, and fostering a welcoming environment.

What are some common challenges faced by parish office managers, and how can they be addressed?

Parish Office Managers often juggle multiple responsibilities, including coordinating events, managing finances, and supporting both clergy and parishioners. A frequent challenge is balancing administrative tasks with the personal needs of the parish community, especially during busy liturgical seasons. Effective time management, strong communication skills, and familiarity with church management software can help address these challenges. Building a supportive team and staying organized are also key to maintaining a positive work environment and ensuring smooth parish operations.

What is the difference between Parish Office Manager vs Parish Secretary?

AspectParish Office ManagerParish Secretary
CredentialsHigh school diploma; some roles may prefer administrative certificationsHigh school diploma; administrative experience helpful
Work EnvironmentAdministrative office within a church or parishFront desk or administrative support in a church setting
ResponsibilitiesOversees office operations, manages staff, handles budgetsPerforms clerical tasks, manages communication, schedules
Employer & Industry UsageUsed in church administrative roles, often with supervisory dutiesCommonly used for support staff in parishes

The Parish Office Manager typically has broader responsibilities, including overseeing office operations and staff, while the Parish Secretary focuses on clerical and administrative support tasks. Both roles are essential for smooth parish functioning but differ in scope and level of responsibility.

What cities are hiring for Parish Office Manager jobs?

Cities with the most Parish Office Manager job openings:

What states have the most Parish Office Manager jobs?

States with the most job openings for Parish Office Manager jobs include:

What are popular job titles related to Parish Office Manager jobs?

For Parish Office Manager jobs, the most frequently searched job titles are:

Parish Office Senior Administrative Assistant - St. Joseph Catholic Church - Libertyville - Vic. I

Libertyville, IL • On-site

Archdiocese of Chicago
Religious Organizations • 10K+ employees
Learn more about Archdiocese of Chicagoexternal

Full-time

Re-posted yesterday

Archdiocese of Chicago rating

5.9

Company rating: 5.9 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

Job description

Visit Parish Website
The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency. The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.
The Parish Office Senior Administrative Assistant provides administrative, financial, and operational support for St. Joseph Catholic Church. This position serves as the primary coordinator for special parish initiatives, including capital campaign pledge administration, project reporting, and data management, while also providing exceptional front office hospitality and administrative support to parishioners, clergy, staff, and visitors. The ideal candidate is highly organized, detail-oriented, proficient in advanced Microsoft Excel, and able to balance multiple priorities while maintaining a welcoming and professional parish office.
Essential Responsibilities
Special Projects & Capital Campaign Administration
  • Manage and maintain accurate records of campaign pledges, gifts, payment schedules, and donor information.
  • Process and reconcile pledge payments and coordinate with the Finance Office regarding deposits and financial reporting.
  • Monitor outstanding pledges and assist with pledge reminder communications.
  • Develop and maintain tracking spreadsheets, cash flow forecasts, and campaign reporting using advanced Microsoft Excel.
  • Prepare reports, dashboards, and analyses for parish leadership, Finance Council, campaign committees, and the Pastor.
  • Analyze giving trends and assist leadership with financial forecasting and project planning.
  • Maintain confidential donor and financial records while ensuring data integrity through routine audits and reconciliations.

Parish Office Administration
  • Welcome parishioners, visitors, clergy, vendors, and guests with warmth, hospitality, and professionalism.
  • Answer and direct incoming phone calls and respond to general parish inquiries.
  • Maintain parishioner records, including registrations and updates to the parish database.
  • Process donations, mobile giving transactions, offertory records, and year-end contribution statements.
  • Receive, sort, and distribute incoming mail and deliveries.
  • Coordinate office scheduling, facility requests, room reservations, and key distribution.
  • Assist with maintaining office equipment, supplies, records retention, and general office operations.
  • Support opening and closing office procedures, security codes, and security camera monitoring
  • Prepare correspondence, reports, mailings, and other administrative materials.

Sacramental & Parish Support
  • Coordinate the intake and scheduling of Baptisms, Weddings, Funerals, and other sacramental requests in accordance with parish procedures.
  • Serve as the primary liaison with funeral homes and assist families with funeral planning and bereavement support.
  • Handle urgent sick calls and communicate with clergy as appropriate.
  • Maintain sacramental records, including baptisms, marriages, and funerals.
  • Prepare Mass intentions, Mass cards, condolence lists, and information for parish communications and the weekly bulletin.
  • Assist parish staff with parish events, seasonal activities, and other ministry support as needed.

Financial & Administrative Support
  • Serve as liaison with the parish's banking institution.
  • Manage petty cash and assist with routine banking transactions and reconciliations.
  • Coordinate check signing and related financial documentation with the parish accountant.
  • Maintain confidentiality of parishioner, donor, employee, and financial information.
  • Perform additional duties as assigned in support of parish operations and strategic initiatives.

Qualifications
  • Associate's or Bachelor's degree in Business Administration, Accounting, Finance, Project Management, or a related field preferred.
  • Two or more years of experience in administrative support, project coordination, finance, nonprofit administration, or a related field.
  • Advanced proficiency in Microsoft Excel, including:
    • Complex formulas and functions
    • Pivot tables and pivot charts
    • Financial forecasting and reporting
    • Large data set management and analysis
  • Proficiency in Microsoft Office (Word, Outlook, PowerPoint).
  • Experience with donor management, accounting, or parish management software preferred.

Knowledge, Skills & Abilities
  • Exceptional attention to detail and organizational skills.
  • Strong analytical and problem-solving abilities.
  • Outstanding customer service and interpersonal communication skills.
  • Ability to manage multiple priorities while meeting deadlines.
  • Demonstrated discretion and ability to maintain confidentiality.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Strong written and verbal communication skills.
  • Proficiency in learning new software applications and technology.

Mission Expectations
As a representative of St. Joseph Catholic Church, this position is expected to model Christian hospitality, professionalism, integrity, and stewardship in every interaction. The employee supports the parish's mission by serving parishioners with compassion, fostering collaboration among staff and volunteers, and contributing to the successful execution of parish initiatives and ministries.
The Archdiocese of Chicago offers a comprehensive total rewards package to include competitive compensation and benefit programs. Information about our benefit programs is available here.
This position has an hourly range of $26.00 - $28.00. An employee's pay within the range will be based on many factors including but not limited to relevant education, qualifications, experience, skills, geographic location, and organizational needs.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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About Archdiocese of Chicago

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The Archdiocese of Chicago is not a company per se, but a large and influential Roman Catholic ecclesiastical jurisdiction in United States. Based in Chicago, Illinois, it was established in 1843 and primarily serves to guide over 2.2 million Catholics in its territory in spiritual and religious matters. Its main function includes pastoral care through parishes and ministries, education via the wide network of Catholic schools, and the promotion of various social service programs. The Archdiocese of Chicago’s mission is to share Christ's love with the community through worship, evangelization, and service.

Industry

Religious organizations

Company size

10,000+ Employees

Headquarters location

Chicago, IL, US

Year founded

1843

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