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Annunciation Greek Orthodox Church

Job Description

Position Title:

Accounting/Bookkeeper

Reports To:

Parish Priest(s), Parish Council/Treasurer

FLSA Status:

Non-Exempt

Prepared By:

Parish Council Human Resources Liaison

Prepared Date:

February 18, 2013

Revised Date:

March 7, 2026

Approved:

March 7, 2026

Approved By:

Parish Council

POSITION DESCRIPTION
The Accountant/Bookkeeper is responsible for performing daily accounting functions related to church operations, investment funds, stewardship, and other monetary contributions and donations received from parishioners and outside organizations. This position prepares accounts payable and other financial items as directed by the Parish Priest and Parish Council.

The individual serving in this role must possess excellent verbal and interpersonal communication skills and be able to work effectively with members of the parish, Parish Council, parish ministries, and both internal and external church organizations. The Accountant/Bookkeeper must demonstrate strong critical thinking abilities and be capable of working autonomously with minimal supervision. Excellent prioritization and organizational skills are essential.

The Accountant/Bookkeeper must demonstrate outstanding character and conduct that reflects positively on the Church and must comply with all rules and regulations as outlined in the Annunciation Greek Orthodox Church Employee Manual.

ESSENTIAL DUTIES AND RESPONSIBILTIES

The duties and responsibilities of the Accountant/Bookkeeper include, but are not limited to, the following:

·         Maintain daily accounting functions related to stewardship, contributions, donations, and investment funds. Enter pledges and payables, prepare checks for accounts payable invoices, and balance cash on hand with the general ledger using Church Windows accounting software.

·         Verify reimbursement requests, code expenses appropriately, and prepare checks for employees and parishioners.

·         Prepare weekly bank deposits, including rental payments, church store purchases, and processed cash receipts.

·         Code invoices and establish new vendors as needed within Church Windows.

·         Analyze and verify church credit card statements.

·         Track and prepare contribution reports.

·         Prepare the General Ledger, Treasurer’s Report, and Balance Sheets for monthly Parish Council meetings, along with other financial reports requested by the Parish Council President or Parish Council Treasurer..

·         Maintain employee payroll records and process biweekly payroll through an outside payroll processing company.

·         Prepare deposits, final payments, and process refunds in accordance with rental contracts.

·         Ensure compliance with all local, state, and federal government reporting requirements.

·         Assemble documentation and participate in meetings related to the annual audit of church accounting practices.

·         Assist the Parish Council Treasurer with the annual Greek Festival and other fundraising events,

·         Maintain records and follow up on payments due to the church from various internal church groups.

·         Assist the Parish Administrative Assistant with special projects as requested by clergy or the Parish Council.

·         Assist with answering the telephone when necessary.

EDUCATION

Associate’s degree in accounting or business administration, or equivalent business experience

EXPERIENCE

·         Minimum of five (5) years of experience in a church or office environment preferred.

·         Previous management experience desired but not required.

·         Knowledge of bookkeeping practices and generally accepted accounting principles.

·         Ability to reconcile church financial accounts from the General Ledger through the Balance Sheet.

·         Experience with payroll preparation, including knowledge of federal, state, and local tax filing requirements and associated documentation.

·         Proficiency in word processing and Microsoft Office applications, as well as accounting and reporting software.

·         Familiarity with Google Drive.

·         Experience with Church Windows accounting software preferred.

·         Strong analytical skills with careful attention to detail.

·         Demonstrated experience working with calculators, databases, and bank accounts, including credit and debit card management.

·         Ability to maintain strict confidentiality in sensitive situations and circumstances.

·         Excellent organizational and professional skills.

·         Ability to perform duties and responsibilities with minimal supervision.

·         Self-motivated with the ability to work independently.

·         Willingness to learn and adapt to changing needs.

PHYSICAL REQUIREMENTS

The Accountant/Bookkeeper must be able to use computers, learn new software programs, and read and interpret reports. The position requires good hearing for communication with staff and visitors. The individual must be able to walk moderate distances, stoop, kneel, lift, pull, and push minimally weighted objects.

This position also requires talking on the telephone, writing and typing with hands, and sitting at a desk or computer workstation for extended periods of time.