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Operations Support Assistant Jobs in Naples, FL (NOW HIRING)

AvAirPros

Workday Expense Report Analyst

Naples, FL · On-site

Accounts Payable support: Assist Accounting Operations Leads with receipt and posting of supplier invoices, supplier payment processing, supplier inquiries and A/P reconciliations. * Accounts ...

Addison Group

Facilities Assistant

Naples, FL · On-site

$20 - $22/hr

The Facilities Assistant will provide general maintenance, grounds, and operational support across the property. Responsibilities will range from completing routine work orders and property cleanup ...

KeyStaff

Maintenance Specialist Waste Water

Naples, FL · On-site

$20.50/hr

Job Responsabilities: Assist the camera/vactor crew in Wastewater Collections with sewer inspection and cleaning operations - Support CCTV inspection activities and vactor truck operations - Set up ...

Berman Health Club

Operations Supervisor

Naples, FL · On-site

This is not just an assistant role. This is a key position that helps drive accountability ... Help optimize systems, track key metrics, support team performance, and ensure the business ...

CVS Health

Operations Manager

Fort Myers Beach, FL · On-site

$19 - $29/hr

... Support Store Manager with actions plans for operational and service improvement 2. Customer Service Assist customers with their questions, problems and complaints Promote CVS customer service ...

CVS Health

Operations Manager

Bonita Springs, FL

$19 - $29/hr

... Support Store Manager with actions plans for operational and service improvement 2. Customer Service Assist customers with their questions, problems and complaints Promote CVS customer service ...

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All JobsOperations Support JobsOperations Support Assistant JobsOperations Support Assistant Jobs in Naples, FL

Operations Support Assistant information

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How much do operations support assistant jobs pay per hour?

As of Sep 15, 2026, the average hourly pay for operations support assistant in Naples, FL is $18.66, according to ZipRecruiter salary data. Most workers in this role earn between $14.47 and $21.06 per hour, depending on experience, location, and employer.

What is an operations support assistant?

Operations Support Assistants are administrative professionals who help ensure the smooth functioning of a company's daily operations. They typically handle tasks such as organizing schedules, managing records, coordinating communications, and assisting with logistics. Their role is essential in supporting various departments, resolving issues as they arise, and maintaining efficient workflows. By providing organizational and clerical support, Operations Support Assistants contribute to the overall productivity and effectiveness of the business.

What are the key skills and qualifications needed to thrive as an operations support assistant, and why are they important?

To thrive as an Operations Support Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and database management systems is often required. Excellent communication, adaptability, and problem-solving abilities help you effectively support teams and manage multiple tasks. These skills ensure smooth daily operations, efficient workflow, and reliable support for broader organizational goals.

What are some typical challenges faced by an operations support assistant, and how can they be managed effectively?

Operations Support Assistants often juggle multiple tasks such as data entry, scheduling, and coordinating between departments, which can make time management a common challenge. To manage this, it's important to prioritize tasks, communicate clearly with team members, and utilize organizational tools like spreadsheets or task management software. Working in a fast-paced environment also means adapting quickly to changes and being proactive in identifying and resolving issues. Collaboration with other departments is key, so building strong relationships and maintaining open communication can make daily operations smoother and more efficient.

What is the difference between Operations Support Assistant vs Administrative Assistant?

AspectOperations Support AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer certifications in office managementHigh school diploma; often requires proficiency in office software
Work EnvironmentCorporate offices, warehouses, or facilities managementOffice settings, reception areas
Employer & Industry UsageLogistics, manufacturing, corporate sectorsBusiness, healthcare, education sectors
Common Search & ComparisonOperations Support Assistant vs Administrative Assistant

The Operations Support Assistant typically focuses on supporting operational functions, logistics, and process management within organizations. In contrast, the Administrative Assistant primarily handles clerical tasks, scheduling, and office administration. While both roles require strong organizational skills and may share similar credentials, their core responsibilities and work environments differ, making each role suited to different organizational needs.

What does an operations support assistant get paid?

The average salary for an operations support assistant typically ranges from $30,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in specialized environments can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are the most commonly searched types of Operations Support jobs in Naples, FL?

The most popular types of Operations Support jobs in Naples, FL are:

What cities near Naples, FL are hiring for Operations Support Assistant jobs?

Cities near Naples, FL with the most Operations Support Assistant job openings:

Infographic showing various Operations Support Assistant job openings in Naples, FL as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 23% Part Time, and 4% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $38,823 per year, or $18.7 per hour.

Workday Expense Report Analyst NO Remote/Relocation

Naples, FL • On-site

AvAirPros
Aviation • 51 - 200 employees
Learn more about AvAirProsexternal

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 6 days ago

Job description

Responsive recruiter
Benefits:
  • Health insurance
  • Paid time off
  • Stock options plan
  • Vision insurance
  • 401(k) matching
  • Bonus based on performance
  • Competitive salary

COMPANY OVERVIEW
AvAirPros is an employee-owned commercial aviation consulting firm headquartered in Naples, FL with professional staff located at major airports across the US. Our clients, airlines and airports, rely on us for strategic analysis, planning, program management, project management, and facilities management services. For over 30 years we have encouraged a culture that provides our professional staff with a high degree of independence and responsibility leading to professional and personal growth opportunities.
WHAT YOU'LL DO
The Workday Expense Report Analyst is responsible for managing the creation, review, and approval of employee and non-employee expense reports within Workday. This role ensures that all expenses are accurately documented, compliant with company policies, satisfy IRS and client audit requirements, and are processed promptly to support timely employee reimbursements and client invoicing.
KEY RESPONSIBILITIES
  • Review and Approve Expense Reports: Use Workday's Inbox ("My Tasks") to review expense reports, ensuring inclusion of proper documentation, and that expenses are correctly allocated to client projects, Marketing or Overhead as determined by the business purpose provided. Collaborate with Accounting Operations Leads to understand nuances of specific projects, and their impact on invoicing and expense classification changes post-approval.
  • Compliance and Policy Adherence: Verify that expenses align with company travel, credit card, and reimbursement policies. Ensure worktags and cost center allocations are correct.
  • Receipt Management: Review and validate receipts for legibility and completeness, ensuring expense entries are in sync with receipt details. Engage and educate the user community on the utilization of Workday's receipt scanning and OCR features to populate expense line details.
  • Establish and maintain reporting process: Partner with Financial Analysts to develop Workday reports, analyze data, and provide executive summary of findings. Coordinate with Financial Analyst to deliver analyses in conjunction with revenue forecast.
  • Training and Support: Assist users in understanding Workday expense processes and troubleshoot reported and observed issues. Utilize various reports to research expenses for potential duplication, and to identify reports requiring special handling resulting from changes made within the Workday Expenses module (e.g. Business Process and/or Custom Validation changes). Participate in roll-out of the Workday Expenses module to remaining staff. Act as SME for all matters related to employee expense reimbursements, provide guidance related to Workday functionality.
  • Audit Support: Prepare reports and documentation for internal or external audits as needed.

ADDITIONAL RESPONSIBILITIES
  • Accounts Payable support: Assist Accounting Operations Leads with receipt and posting of supplier invoices, supplier payment processing, supplier inquiries and A/P reconciliations.
  • Accounts Receivable support: Assist Leads with client invoicing requirements, including use of Workday invoicing functionality, application of client payments, unapplied cash research and A/R reconciliations.

REQUIRED SKILLS & QUALIFICATIONS
  • Proficiency in Workday Expenses module a plus, including creating, editing, and approving expense reports.
  • Demonstrated understanding of company expense policies, travel regulations, and reimbursement procedures. Ability to effectively communicate application of policy with employees at all levels of the organization.
  • Strong attention to detail and accuracy in financial documentation.
  • Ability to manage multiple tasks and meet deadlines.
  • Familiarity with receipt scanning, OCR, and digital document management a plus.
  • Basic knowledge of financial compliance and audit processes.
  • Experience in Accounts Payable and Accounts Receivable: 1 - 3 years.

TOOLS & SYSTEMS
  • Workday Expenses Hub, Inbox (aka My Tasks) and Report creation and management.
  • Workday Prism for data mining and historical reporting.Receipt scanning/OCR tools.
  • Microsoft suite of applications, mainly excel, for presentation of analyses and supporting data.

WORK ENVIRONMENT
  • Office-based at corporate headquarters in Naples, FL.
  • Member of Corporate Business Analysis team, reporting to Comptroller.
  • May require occasional travel for training or audit support.
  • Will require professional and polite communication with employees at all levels of the Company.

Note: This role is critical to maintaining accurate, compliant, and timely expense processing, supporting both employee and, periodically, non-employee reimbursements, as well as protecting company revenues via client invoicing.
EMPLOYEE BENEFITS
  • AvAirPros pays 100% of the premium for employees: Medical insurance, Dental insurance, Vision Insurance, and Short and Long-term Disability insurance.
  • Health/Dental Coverage is available for eligible dependents with a premium contribution
  • Company funded Health Reimbursement Arrangement (HRA)
  • 401(k) with company match and voluntary contribution
  • Paid time off: Vacation, Holidays, Sick Leave
  • Performance awards
  • Company ownership opportunities available

AvAirPros is an Equal Opportunity Employer; we embrace and celebrate diversity and are committed to maintaining an inclusive work environment for all including minorities/women/veterans/disabled/lgbt.
OUR COMPANY
AvAirPros works with the largest airlines and airports in the United States. We provide valuable advice and assistance to our clients supporting their need for enhancement, expansion, and excellence in operations.
Our Consulting business manages capital improvement projects that expand and modernize airport facilities ranging from gate extensions to lounge upgrades, hangar builds to complex baggage handling systems, concourse improvements to terminal redevelopment. We also consult with our clients on issues including lease negotiations, rates and changes and operational readiness.
Our Services division provides experienced management talent to airports and airlines that allows the essential functions of aviation to run efficiently and effectively.
We offer support and counsel to our clients to help them achieve their business objectives. Our success comes from building trusted relationships and over-delivering on expectations.
That same spirit of excellence creates a culture at AvAirPros that provides our professionals with a high degree of independence and responsibility and a sense of achievement that leads to professional and personal growth opportunities.
OUR PEOPLE
Services are delivered to our clients by our incredibly talented and diverse staff of architects, aviation managers, civil engineers, financial analysts, operations experts, and program and project managers.

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