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Operations Program Associate Jobs in North Carolina

NCSU

Operations Program Coordinator

Raleigh, NC · On-site

Essential Job Duties The University Program Associate serves as the primary administrative and ... Programmatic and Technical Operations * Serves as the primary financial lead for the office of ...

Sunflower Services PBC

Program Associate

Durham, NC · On-site

$60K - $70K/yr

Own operational functions for a portfolio of fiscally sponsored projects, including: * Contract and subgrant management from initial review to drafting and implementation * Financial review and ...

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Operations Program Associate information

What are some common challenges operations program associates face when managing multiple projects simultaneously?

Operations Program Associates often juggle several projects at once, which can present challenges in prioritizing tasks, coordinating with cross-functional teams, and meeting tight deadlines. Staying organized and communicating effectively with stakeholders is key to ensuring that all projects progress smoothly. Utilizing project management tools and regularly aligning with team leads can help manage workloads and address competing priorities. Developing these strategies not only helps overcome challenges but also enhances your ability to adapt and grow within the role.

What is an operations program associate?

Operations Program Associates are professionals who support the planning, coordination, and execution of operational programs within an organization. They work closely with various departments to ensure that projects run smoothly, deadlines are met, and resources are efficiently allocated. Their responsibilities may include data analysis, process improvement, reporting, and administrative tasks. Operations Program Associates are essential in helping organizations achieve their operational goals and maintain effective day-to-day functions.

What are the key skills and qualifications needed to thrive as an operations program associate?

To thrive as an Operations Program Associate, you need strong organizational abilities, attention to detail, analytical thinking, and typically a bachelor’s degree in business, management, or a related field. Familiarity with project management software, data analysis tools, and proficiency in Microsoft Office Suite are commonly required, and certifications like CAPM can add value. Effective communication, problem-solving, and adaptability are crucial soft skills for collaborating across teams and managing multiple priorities. These skills ensure smooth program execution, efficient workflow management, and successful achievement of organizational objectives.
What are the most commonly searched types of Operations Program jobs in North Carolina? The most popular types of Operations Program jobs in North Carolina are:
What are popular job titles related to Operations Program Associate jobs in North Carolina? For Operations Program Associate jobs in North Carolina, the most frequently searched job titles are:
What job categories do people searching Operations Program Associate jobs in North Carolina look for? The top searched job categories for Operations Program Associate jobs in North Carolina are:
What cities in North Carolina are hiring for Operations Program Associate jobs? Cities in North Carolina with the most Operations Program Associate job openings:
Operations Program Associate jobs near you
Infographic showing various Operations Program Associate job openings in North Carolina as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

University Program Associate-Operations

Appalachian State University

Boone, NC

Full-time

Posted 12 days ago

Appalachian State University rating

6.2

Company rating: 6.2 out of 10

Based on 29 frontline employees who took The Breakroom Quiz

546th of 618 rated colleges and universities

Job description

Position Summary Information
Classification Title University Program Associate Working Title University Program Associate-Operations Location Boone, NC Job Category 5 Position Number 066151 Not Eligible for Visa Sponsorship
VISA sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S
Department College of Education - 260000 Primary Purpose of Position
The Reich College of Education (RCOE) is the designated professional education unit at Appalachian State University and is committed to providing rigorous, innovative programs that prepare educators and leaders through high-quality classroom and applied learning experiences. The University Program Associate - Operations supports this mission by providing advanced administrative, financial, and operational coordination for the Dean's Office.
The University Program Associate-Operations serves as a central administrative and operational resource for the entire Reich College of Education, providing advanced coordination and oversight of college-wide curriculum processes, budget and fund management, and travel administration. The position ensures the efficient and compliant execution of academic and administrative workflows by managing curriculum actions through university approval systems, supporting multiple college funding streams, and overseeing all college-wide travel authorizations and reimbursements. This role requires interpretation and application of university, UNC System, and regulatory policies, as well as collaboration with faculty, staff, and university offices to maintain accuracy, accountability, and timeliness across high-volume, high-impact processes. The position plays a critical role in supporting the college's instructional, research, and operational mission through effective management of administrative systems and resources.
Minimum Qualifications
Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
License/Certification Required Essential Job Functions
This position plays a critical role in managing college-wide travel processes, supporting budget and fund management across multiple funding sources, and coordinating curriculum (AP&P) workflows. The role requires strong knowledge of university policies and systems, independent judgment, and the ability to manage complex, high-volume processes that support the college's academic, research, and operational priorities. Duties & Responsibilities include:
Administrative and Operational Support
  • Provide high-level administrative support to the Associate Dean, including coordination of schedules, priorities, and communications
  • Serve as a primary point of contact for the Dean's Office, responding to inquiries and directing requests appropriately
  • Maintain organized digital records, shared drives, and documentation systems to support efficient operations
  • Coordinate with university offices (e.g., Registrar, Academic Affairs, Enrollment Management, Business Affairs) to support college operations
College-Wide Travel Administration
  • Manage and coordinate all travel requests and reimbursements for the Reich College of Education using university systems (e.g., Chrome River)
  • Provide guidance to faculty and staff on travel policies, procedures, and compliance requirements
  • Review travel documentation for accuracy, funding alignment, and adherence to university and UNC System policies
  • Serve as a liaison with university business and travel offices to resolve travel-related issues
Budget and Financial Management
  • Administer and reconcile RCOE Summer School budget resources (approximately $500,000+), including faculty contracts for main campus and App State Online
  • Support development and distribution of departmental Summer budget allocations in consultation with the Associate Dean
  • Reconcile PCard transactions and ensure compliance with university financial policies
  • Coordinate contracts, one-time payments, purchasing, and equipment expenditures
  • Monitor and reconcile multiple funding sources, including F&A research funds and Graduate School funding for graduate assistants and related expenses
  • Prepare budget reports, projections, and financial summaries to support leadership decision-making
  • Collaborate with the RCOE Business Officer on financial processes and reporting
Curriculum (AP&P) Coordination
  • Serve as the lead college contact for curriculum (AP&P) processes
  • Provide guidance and training to departments on proposal development, submission, and approval procedures
  • Review curriculum proposals for accuracy, completeness, and compliance with university standards
  • Coordinate collection, tracking, and distribution of proposals through Curriculog and university review bodies
  • Maintain accurate records of curriculum actions, approvals, and revisions
Committee and Meeting Support
  • Coordinate logistics for college-level committees, including scheduling, communications, and materials preparation
  • Develop meeting agendas, record minutes, and maintain documentation of committee actions
  • Support collection, organization, and submission of reports required by the Associate Dean
Technology and Systems Utilization
  • Utilize university enterprise systems (e.g., Banner, Chrome River, Curriculog, 25Live, AIM, Google Workspace, Microsoft Office) to manage workflows, records, and reporting
  • Maintain data accuracy and support integration across systems for operational and reporting needs
General College Support
  • Provide additional front-line support for the Dean's Office, on an as-needed basis
  • Support supervision and coordination of graduate assistants as assigned
  • Perform other duties as assigned by the Associate Dean or Dean
Knowledge, Skills, & Abilities Required for this Position
  • Substantive knowledge of university and UNC System policies related to travel, budget management, procurement, and financial compliance
  • Demonstrated ability to review, approve, and reconcile complex travel authorizations and reimbursements at a college-wide level
  • Knowledge of budget tracking, fund management, and financial reporting processes, including monitoring multiple funding sources (state, trust, grant/F&A, etc.)
  • Ability to analyze financial data and identify discrepancies, trends, or compliance issues
    Experience managing or coordinating college- or unit-level budgets and expenditures
  • Knowledge of curriculum management systems (e.g., Curriculog) and academic approval processes (UGAPP, GAPP, Gen Ed Council, Registrar workflows)
  • Ability to coordinate complex, multi-step approval processes across departments and administrative units
  • Strong attention to detail and accuracy in high-stakes financial and curriculum documentation
  • Ability to interpret and apply policies to ensure compliance with institutional, state, and external regulations
  • Ability to manage competing deadlines and high-volume transactional workflows with minimal supervision
  • Experience providing guidance and training to faculty and staff on administrative processes (e.g., travel, curriculum, budget procedures)
  • Substantive knowledge of university and college procedures, methods and practices related to course scheduling, budgets, AP&P, procurements, travel requests/reimbursements, Pcard, student forms and other office administrative and student affairs systems.
  • Strict adherence to confidentiality protocols and practices.
  • Substantive knowledge and ability to use correct grammar, vocabulary, spelling, proofreading and program terminology to compose correspondence, reports and other materials.
  • Ability to record, compile, summarize and analyze narrative and numerical materials.
  • Ability to communicate effectively both orally and in writing.
  • Ability to plan and coordinate a volume and variety of appointments, meetings, and other events.
  • Ability to plan, prioritize, organize and review administrative and program workflow and procedures.
  • Ability to learn, interpret, explain and administer policies, regulations and programs.
  • Ability to exercise judgment and discretion in problem-solving to address day-to-day issues.
  • Ability to answer inquiries independently and in consultation with Associate Dean for Academic Affairs and Operations
  • Coordinate a variety of resources in acquiring information.
  • Ability to use relevant information technology systems- MS Office, Google Suite, Banner, Yomart, ChromeRiver, Degree Works and other university systems.
  • Ability to work independently and take the lead in tasks when required.
  • Ability to work collaboratively with other staff in the dean's office suite to assure coverage for graduate assistantship students and other clientele who may need assistance.
Preferred Qualifications
  • Significant office support experience
  • Experience using a variety of Google and Microsoft Office applications - spreadsheet experience a must
  • Knowledge and understanding of university systems (Banner, AIM, 25 Live, CBAS, YoMart, Chrome River, Dashboard reports)
  • Extensive experience managing large budgets
  • Extensive experience with App State Travel policies, procedures and systems (Chrome River)
  • Understanding of Appalachian AP&P processes and protocols
  • Record of a high level of organizational skills; strong personal communication skills and excellent people skills; familiarity with Appalachian academic operations and procedures
Required Functional Competencies to Successfully Perform Job Duties.
Program Administration
Utilize advanced organizational, analytical, and problem-solving skills to support and manage complex administrative, financial, and curriculum-related processes within the Reich College of Education. The position independently identifies, analyzes, and resolves issues related to college-wide travel administration, budget management, curriculum processes (AP&P) and some student services. This role requires the ability to interpret and apply university, UNC System, and state-level policies (e.g., financial and travel regulations) to ensure compliance and accuracy across high-volume and high-impact workflows.
The position must proactively resolve routine and non-routine issues, coordinate across multiple stakeholders, and determine appropriate courses of action, including when escalation to the Associate Dean or Dean is necessary. Success in this role requires sound judgment, attention to detail, and the ability to manage competing priorities while ensuring timely and accurate resolution of complex situations.
Information/Records Administration
Responsible for the management, analysis, and reporting of complex administrative, financial, and curriculum-related records for the Reich College of Education. The position maintains accurate and compliant records across multiple systems related to budget and fund management, college-wide travel administration, and curriculum processes (AP&P). This role requires in-depth knowledge of university, UNC System, and college policies, as well as the ability to interpret and apply those policies to ensure accuracy, consistency, and compliance in all records and reporting.
The position supports data-informed decision-making by compiling, reconciling, and analyzing financial and administrative data, and by maintaining documentation that supports audits, reporting requirements, and operational planning. A high level of organization, attention to detail, and discretion is required to manage high-volume, high-impact records across multiple functional areas.
Knowledge - Program & Organization
Independently coordinate and manage complex, high-volume administrative workflows that support the operational, financial, and academic functions of the Reich College of Education. The position is responsible for organizing, prioritizing, and ensuring the timely completion of interrelated processes involving college-wide travel administration, budget and fund management, curriculum (AP&P) actions, and direct administrative support to the Associate Dean. This role requires the ability to develop, implement, and refine processes and protocols that improve efficiency, accuracy, and compliance across multiple functional areas.
Leading Work Teams
Provide comprehensive administration, coordination, and oversight of financial processes supporting the Reich College of Education, with primary responsibility for managing RCOE Summer School budget resources and supporting additional college funding streams, including F&A research funds and Graduate School funding for graduate assistants and related expenses. The position develops, monitors, and reconciles budgets; prepares allocation models; and provides data-informed recommendations to support decision-making by the Associate Dean/Dean. This role requires in-depth knowledge of university, UNC System, and state financial policies and procedures, as well as the ability to ensure compliance across multiple funding sources and high-volume transactions.
Type of Position Permanent Full-Time Staff/Non-Faculty Staff/Non-Faculty Appointment Type 1...

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