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Operations Graduate Assistant Jobs in Oklahoma (NOW HIRING)

Utulsa

Operations Coordinator

Tulsa, OK · On-site

... in graduate student enrollment and program administration. We seek someone who can work ... Academic Program and Faculty Support * Assist department chairs with the preparation and ...

Utulsa

Operations Coordinator

Tulsa, OK

... in graduate student enrollment and program administration. We seek someone who can work ... Academic Program and Faculty Support * Assist department chairs with the preparation and ...

London Stock Exchange Group

$49.75 - $66/hr

... . * Assist in building and improving automation to help scale systems and reduce manual effort ... Be part of a strong learning culture, developing skills in cloud, DevOps, and reliability ...

CoreCivic

Manager, Operations Finance

Watonga, OK · On-site

$81.37K/yr

May be called upon to assist at other facilities needing additional support or training ... Graduate from an accredited college or university with a Bachelor's degree in Business, Public ...

QuikTrip

Assistant Manager - Tulsa

Tulsa, OK · On-site

... QT Standards of Store Operations and ensure the store is operated according to Policies ... High School Graduate or GED Desired Specifications 1. Experience: Retail store sales experience 2. ...

QuikTrip

Assistant Manager - Tulsa

Bixby, OK · On-site

... QT Standards of Store Operations and ensure the store is operated according to Policies ... High School Graduate or GED Desired Specifications 1. Experience: Retail store sales experience 2. ...

QuikTrip

Assistant Manager - Tulsa

Broken Arrow, OK · On-site

... QT Standards of Store Operations and ensure the store is operated according to Policies ... High School Graduate or GED Desired Specifications 1. Experience: Retail store sales experience 2. ...

QuikTrip

Assistant Manager - Tulsa

Tulsa, OK

... QT Standards of Store Operations and ensure the store is operated according to Policies ... High School Graduate or GED Desired Specifications 1. Experience: Retail store sales experience 2. ...

QuikTrip

Assistant Manager - Tulsa

Tulsa, OK · On-site

... QT Standards of Store Operations and ensure the store is operated according to Policies ... High School Graduate or GED Desired Specifications 1. Experience: Retail store sales experience 2. ...

QuikTrip

Assistant Manager - Tulsa

Tulsa, OK · On-site

... QT Standards of Store Operations and ensure the store is operated according to Policies ... High School Graduate or GED Desired Specifications 1. Experience: Retail store sales experience 2. ...

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Operations Graduate Assistant information

What are the key skills and qualifications needed to thrive as an Operations Graduate Assistant, and why are they important?

To thrive as an Operations Graduate Assistant, you typically need a bachelor's degree (or enrollment in a graduate program), strong organizational skills, and a solid understanding of workflow processes. Familiarity with project management software, data analysis tools like Excel, and university administrative systems is often required. Exceptional communication, time management, and problem-solving abilities help you support department operations and coordinate tasks effectively. These skills ensure efficient support for faculty and staff, contributing to smooth daily operations and successful project outcomes.

What are some common challenges faced by an Operations Graduate Assistant, and how can they be addressed?

Operations Graduate Assistants often juggle multiple responsibilities, such as supporting daily departmental operations, coordinating events, and managing administrative tasks. A common challenge is balancing these diverse duties while adapting to shifting priorities. To succeed, it’s important to develop strong organizational skills, communicate proactively with supervisors, and seek regular feedback. Building relationships with team members can also help delegate tasks effectively and learn best practices.

What are Operations Graduate Assistants?

Operations Graduate Assistants are graduate students who support the operations of a department, program, or organization, often within a university or college setting. Their responsibilities typically include administrative tasks, event coordination, data management, and assisting with daily operational needs. These roles provide hands-on experience in organizational management and help graduate students develop professional skills while pursuing their academic studies.

What is the difference between Operations Graduate Assistant vs Administrative Assistant?

AspectOperations Graduate AssistantAdministrative Assistant
Required CredentialsTypically pursuing or holding a graduate degree, some experience in operations or managementHigh school diploma or equivalent, often some experience in office administration
Work EnvironmentAcademic or organizational settings, supporting operations or projectsOffice environments, handling clerical and administrative tasks
Employer & Industry UsageUniversities, research institutions, non-profitsBusinesses, government agencies, educational institutions
Common Search & ComparisonOften compared for entry-level operational roles in academia or non-profitsCompared for general office support roles

The Operations Graduate Assistant typically involves supporting operational functions within academic or organizational settings, often requiring a graduate-level background. In contrast, an Administrative Assistant focuses on clerical and administrative tasks in various industries. While both roles support organizational efficiency, the graduate assistant role emphasizes project support and operational tasks, often within educational institutions.

What are popular job titles related to Operations Graduate Assistant jobs in Oklahoma? For Operations Graduate Assistant jobs in Oklahoma, the most frequently searched job titles are:
What job categories do people searching Operations Graduate Assistant jobs in Oklahoma look for? The top searched job categories for Operations Graduate Assistant jobs in Oklahoma are:
What cities in Oklahoma are hiring for Operations Graduate Assistant jobs? Cities in Oklahoma with the most Operations Graduate Assistant job openings:
Operations Graduate Assistant jobs near you

Operations Coordinator

Utulsa

Tulsa, OK • On-site

Full-time

Posted 14 days ago

Job description

Job Description
The Operations Coordinator serves as the principal administrative support for the Departments of English and Psychology, reporting to the Associate Dean for Students and Curriculum, with a dotted line to the College Director of Operations. This role requires advanced administrative, organizational, and financial management skills to ensure efficient operations across both departments. The position will oversee budgetary and grant processes, supervise work-study staff, and play a key leadership role in graduate student enrollment and program administration. We seek someone who can work independently and creatively to solve problems, as well as collaborate and coordinate with faculty and leadership in two of our largest departments, which include graduate programs in English, Clinical Psychology, and Industrial/Organizational Psychology.
Key Responsibilities
Administrative Leadership
  • Supervise, train, and evaluate work-study staff across both departments.
  • Serve as the primary point of contact for faculty, staff, students, and external partners.
  • Oversee office operations, including scheduling, correspondence, and record-keeping.
  • Maintain confidentiality of sensitive departmental and student information.

Budget, Financial, and Grant Management
  • Develop, monitor, and manage departmental budgets, including forecasting, reporting, and reconciliation.
  • Prepare and process purchase requisitions, check requests, reimbursements, and Pro-card transactions.
  • Assist with budget preparation for grants and special projects; oversee grant expenditures and reporting.
  • Provide regular financial and grant-related reports to department chairs.
  • Identify opportunities for cost savings and process improvements.

Academic Program and Faculty Support
  • Assist department chairs with the preparation and maintenance of course schedules, ensuring timely submission and accuracy in university systems.
  • Coordinate the collection and organization of materials for faculty annual reviews, tenure, and promotion processes, maintaining confidentiality and compliance with university policies.
  • Support program assessment activities by gathering, organizing, and reporting data related to student learning outcomes and program effectiveness.
  • Assist with departmental assessment and accreditation processes by compiling required documentation, coordinating site visits, and ensuring timely submission of reports.
  • Serve as a resource for department chairs regarding university policies, deadlines, and best practices related to academic administration.

Graduate Enrollment and Program Administration
  • Oversee graduate program applications, admissions, and enrollment for both departments.
  • Coordinate graduate student recruitment efforts, including outreach, events, and communications.
  • Maintain records and documentation for graduate student progress, assistantships, and conference participation.
  • Serve as liaison with the Graduate School and other university offices regarding graduate student matters.

Event and Program Coordination
  • Coordinate with faculty to organize and manage departmental events, including conferences, awards banquets, and special lectures.
  • Coordinate travel arrangements for faculty, visiting scholars, and graduate students.
  • Prepare departmental communication and updates for web and print.

Other Duties
  • Maintain and update departmental websites and promotional materials.
  • Support faculty recruitment and onboarding processes.
  • Perform other duties as assigned

Minimum Qualifications
  • Bachelors Degree and 3 years of related experience.
  • Proficiency utilizing computer software such as Microsoft Word, Excel, and Outlook.
  • Excellent written and verbal communication skills.
  • Demonstrated ability to work effectively with diverse groups and administrative levels.
  • Strong organizational skills, attention to detail, and ability to manage multiple priorities independently.
  • Experience handling confidential information with discretion.

Preferred Qualifications
  • Advanced degree (MA or higher)
  • Experience in higher education administration.
  • Knowledge of university information systems (e.g., Colleague, Concur, Oracle)
  • Familiarity with graduate enrollment processes, grant management, and accreditation requirements.

Responsibilities
  • Provide administrative leadership and support to the Departments of English and Psychology, reporting to the Associate Dean for Students and Curriculum.
  • Supervise, train, and evaluate work-study staff, ensuring a productive and positive work environment.
  • Serve as the primary point of contact, maintaining effective communication with faculty, staff, students, and external partners.
  • Oversee office operations, including scheduling, correspondence, and record-keeping, with a focus on confidentiality and data security.
  • Develop, monitor, and manage departmental budgets, ensuring financial stability and compliance with university policies.
  • Assist with grant management, including budget preparation, expenditure oversight, and regular reporting to department chairs.
  • Support academic program assessment and accreditation processes, gathering and organizing data, and ensuring timely submission of required documentation.
  • Oversee graduate program applications, admissions, and enrollment, coordinating recruitment efforts and maintaining student records.
  • Liaise with the Graduate School and other university offices on graduate student matters, ensuring a seamless experience for students.
  • Coordinate departmental events, travel arrangements, and communication, promoting a positive and engaging academic environment.

Qualifications
  • Advanced degree (MA or higher) with a minimum of 3 years of related experience in higher education administration.
  • Proficiency in Microsoft Office Suite and familiarity with university information systems.
  • Excellent written and verbal communication skills, with the ability to effectively communicate with diverse groups.
  • Strong organizational skills and attention to detail, capable of managing multiple priorities independently.
  • Experience in financial and grant management, including budget development and reporting.
  • Knowledge of academic program assessment and accreditation processes is preferred.
  • Familiarity with graduate enrollment processes and student support is an asset.
  • Ability to work collaboratively with faculty, staff, and students, fostering a positive and inclusive environment.
  • Discretion and a commitment to maintaining confidentiality of sensitive information.
  • A proactive and solutions-oriented approach to problem-solving and process improvement.

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