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Operations Graduate Assistant Jobs in Massachusetts

Babson College

Research Assistant - Kosiba

Wellesley, MA · On-site

$18/hr

TITLE Research Assistant DEPARTMENT Operations and Information Management Division. REPORTS TO Professor Kosiba PAY RATE $18/hr THE OPPORTUNITY The Department of Operations Information Management ...

Berklee

Head Studio Operations Assistant

Boston, MA · On-site

$17.51/hr

Enrolled at least half-time in a degree, diploma, or certificate-seeking undergraduate or graduate ... The Head Studio Operations Assistant position is only offered to the greatest contributors and most ...

Berklee

Recording Studio Operations Assistant

Boston, MA · On-site

$16.45/hr

Enrolled at least half-time in a degree, diploma, or certificate-seeking undergraduate or graduate ... Studio Operations assistants help guide PWTD students in their use of music technology, keep all ...

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All JobsOperations Graduate JobsOperations Graduate Assistant JobsOperations Graduate Assistant Jobs in Massachusetts

Operations Graduate Assistant information

What is an operations graduate assistant?

Operations Graduate Assistants are graduate students who support the operations of a department, program, or organization, often within a university or college setting. Their responsibilities typically include administrative tasks, event coordination, data management, and assisting with daily operational needs. These roles provide hands-on experience in organizational management and help graduate students develop professional skills while pursuing their academic studies.

What are some common challenges faced by an operations graduate assistant, and how can they be addressed?

Operations Graduate Assistants often juggle multiple responsibilities, such as supporting daily departmental operations, coordinating events, and managing administrative tasks. A common challenge is balancing these diverse duties while adapting to shifting priorities. To succeed, it’s important to develop strong organizational skills, communicate proactively with supervisors, and seek regular feedback. Building relationships with team members can also help delegate tasks effectively and learn best practices.

What are the key skills and qualifications needed to thrive as an operations graduate assistant?

To thrive as an Operations Graduate Assistant, you typically need a bachelor's degree (or enrollment in a graduate program), strong organizational skills, and a solid understanding of workflow processes. Familiarity with project management software, data analysis tools like Excel, and university administrative systems is often required. Exceptional communication, time management, and problem-solving abilities help you support department operations and coordinate tasks effectively. These skills ensure efficient support for faculty and staff, contributing to smooth daily operations and successful project outcomes.

What is the difference between Operations Graduate Assistant vs Administrative Assistant?

AspectOperations Graduate AssistantAdministrative Assistant
Required CredentialsTypically pursuing or holding a graduate degree, some experience in operations or managementHigh school diploma or equivalent, often some experience in office administration
Work EnvironmentAcademic or organizational settings, supporting operations or projectsOffice environments, handling clerical and administrative tasks
Employer & Industry UsageUniversities, research institutions, non-profitsBusinesses, government agencies, educational institutions
Common Search & ComparisonOften compared for entry-level operational roles in academia or non-profitsCompared for general office support roles

The Operations Graduate Assistant typically involves supporting operational functions within academic or organizational settings, often requiring a graduate-level background. In contrast, an Administrative Assistant focuses on clerical and administrative tasks in various industries. While both roles support organizational efficiency, the graduate assistant role emphasizes project support and operational tasks, often within educational institutions.

What are popular job titles related to Operations Graduate Assistant jobs in Massachusetts?

For Operations Graduate Assistant jobs in Massachusetts, the most frequently searched job titles are:

What job categories do people searching Operations Graduate Assistant jobs in Massachusetts look for?

The top searched job categories for Operations Graduate Assistant jobs in Massachusetts are:

What cities in Massachusetts are hiring for Operations Graduate Assistant jobs?

Cities in Massachusetts with the most Operations Graduate Assistant job openings:

Operations Graduate Assistant jobs near you
Infographic showing various Operations Graduate Assistant job openings in Massachusetts as of August 2026, with employment types broken down into 33% Full Time, and 67% Part Time. Highlights an 100% In-person job distribution.

Operations Assistant, Graduate Student Life & Leadership

Babson College

Wellesley, MA • On-site

$20/hr

Part-time

Posted 15 days ago

Job description

TITLE Operations Assistant, Graduate Student Life & Leadership
DEPARTMENT Graduate Student Life & Leadership
REPORTS TO Kevin Castiglioni, kcastiglioni@babson
PAY RATE 10 month position (August 2026-May 2027) 10 to 15 hours/week; $20/hour.
THE OPPORTUNITY
The student worker will provide support to the Associate Director of Graduate Student Life and Leadership with administrative support in communications and finances and in event management.
WHAT YOU WILL DO
Finance & Administrative Support:
  • Assist with managing Graduate Student Club finances including reviewing student leader Purchase and Reimbursement Requests and preparing weekly reports for Grad Life and Leadership staff.
  • Prepare a monthly reconciliation report detailing club spending and sources of funding.
  • Provide administrative support to graduate student club leaders by answering questions, directing them to appropriate resources, and assisting with routine processes and deadlines.
  • Assist in the management of the Graduate Events calendar to ensure timely and relevant information about graduate events is added to this platform.
  • Develop and coordinate marketing materials for GLL events and select signature graduate programs.
  • As schedules allow, the Admin Assistant will back up Grad Student Services front desk staff when needed.
  • Assist with managing Graduate Student Club finances including reviewing student leader Purchase and Reimbursement Requests and preparing weekly reports for Grad Life and Leadership staff.
  • Prepare a monthly reconciliation report detailing club spending and sources of funding.
  • Provide administrative support to graduate student club leaders by answering questions, directing them to appropriate resources, and assisting with routine processes and deadlines.
  • Assist in the management of the Graduate Events calendar to ensure timely and relevant information about graduate events is added to this platform.
  • Develop and coordinate marketing materials for GLL events and select signature graduate programs.
  • As schedules allow, the Admin Assistant will back up Grad Student Services front desk staff when needed.

Event Planning & Office Operations:
  • Responsible for supporting the planning and execution of Graduate Student Services signature and Tradition events such as orientations, First Night in Olin, Gradsgiving, International Dinner, Grad Chill, and Last Night in Olin.
  • Event planning support may include but is not limited to scheduling rooms, confirming catering, creating and maintaining the RSVP process for events, providing registration and check-in support, marketing events as appropriate, working with outside vendors as needed, and collaborating with other offices on campus as needed, etc.
  • Support volunteer management for events including marketing volunteer opportunities to peers, confirming eligibility, and following up with tasks and assignments.
  • Assist with event technology and room setup, including signage, presentation materials, and audiovisual coordination as needed.
  • Assist in monitoring and maintaining Graduate Student Services-managed spaces in Olin Hall to ensure they remain clean, organized, functional, and welcoming.
  • Assist with maintaining office and event supplies, including monitoring inventory and coordinating replenishment as needed.
  • Additional projects or tasks will be assigned based on the current and evolving needs of the Office of Graduate Student Services and the graduate school.

YOUR TEAM WILL INCLUDE
N/A
WHAT EDUCATION AND SKILLS YOU WILL NEED
  • A successful student worker will demonstrate strong ethical standards, flexibility, adaptability and will be able to function within a collaborative team environment. The GLL student worker must maintain a positive attitude and represent the College and office professionally and appropriately.
  • Ability to create an environment where direct reports have the freedom and security to take initiative; deal with complexities with resilience, resourcefulness, and optimism; and appreciate open mindedness, creativity, and agility in thought and tactics.
  • Ability to embrace ideas and changes created by all community members.
  • Ability to work independently to solve problems; look for opportunities to take on responsibility; take thoughtful risks; and effectively act on new and ongoing initiatives, objectives, and solutions to gain sought-after results.
  • Ability to anticipate and effectively handles change; demonstrate willingness to try new skills and challenging tasks; and is flexible in changing conditions.
  • Must have strong computer skills including proficiency in Google Drive/Docs and Microsoft Office (Word, Excel, PowerPoint, Outlook/Calendar).

HOW AND WHERE YOU WILL WORK
Graduate Student Services Suite, Olin 320
  • PROFESSIONAL COMPETENCIES AND LEARNING OUTCOMES ASSOCIATED WITH THE POSITION:
  • Integrity and discretion dealing with sensitive financial and other information.
  • Flexibility and adaptability to changing circumstances; ability to develop creative solutions to complex problems
  • Excellent organizational skills with the ability to appropriately prioritize tasks and adjust to changing priorities.
  • Strong written and verbal communication skills are essential; must be able to communicate with people of diverse backgrounds from the general public, all levels of the College, and the business community.
  • Able to work sensitively with ethnically, culturally, and socially diverse students, staff, and faculty.
  • Ability to handle multiple projects with frequent deadlines in a fast-paced, high-pressure environment.
  • Flexibility and willingness to assume new tasks and special projects.
  • Ability to take initiative and complete tasks with minimal supervision.
  • Strong computer skills including proficiency in Microsoft Office (Word, Excel, Access, PowerPoint).
  • Integrity and discretion dealing with sensitive financial and other information.
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About Babson College

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Babson College is the premier institution for business education taught through an entrepreneurial lens. Since 1919, Babson has been providing learners with essential business skills combined with the liberal arts knowledge needed to develop an entrepreneurial mindset. This mindset transforms our students into entrepreneurial leaders making an impact around the world. Babson graduates bring entrepreneurial thinking and leadership skills to a variety of industries and businesses, from startups to nonprofits. Our students are highly pursued upon graduation because Babson prepares them to be sharp, driven, agile leaders who strive to be innovative and generate long-lasting solutions.

Industry

Colleges, universities, and professional schools

Company size

501 - 1,000 Employees

Headquarters location

Babson Park, MA, US

Year founded

1919

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