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Operations Assistant Remote Jobs in Portland, ME

Fisher Agencies

Remote Leadership Trainee

Portland, ME · Remote

As a Remote Leadership Trainee, you will engage with team members, assist in daily operations, and learn key strategies to lead and motivate teams effectively. This role is ideal for those looking to ...

VETRO FiberMap

Head of Marketing - AI Focus

Portland, ME · On-site +1

$175K - $225K/yr

This leader will modernize marketing operations through AI-driven workflows, scalable systems, and ... In any remote and/or hybrid role you are expected to have a designated space that is conducive to ...

VETRO, Inc

Head of Marketing - AI Focus

Portland, ME · On-site +1

$175K - $225K/yr

This leader will modernize marketing operations through AI-driven workflows, scalable systems, and ... In any remote and/or hybrid role you are expected to have a designated space that is conducive to ...

Wood Plc

Water Resources Engineer

Portland, ME · Remote

$80K - $110K/yr

This role has the opportunity to be remote from any location within the US. Key Responsibilities ... We provide consulting, projects and operations solutions in more than 60 countries, employing ...

HP Hood

Director, Human Resources

Portland, ME · Remote

$180K - $200K/yr

This is a remote role to include travel, specifically to our FCIC plants (Portland, ME; Concord NH ... Partner with local and divisional management to assist with employee transactions: - hiring ...

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All JobsOperations JobsOperations Assistant Remote JobsOperations Assistant Remote Jobs in Portland, ME

Operations Assistant Remote information

See Portland, ME salary details

$11

$20

$31

How much do operations assistant remote jobs pay per hour?

As of Aug 19, 2026, the average hourly pay for operations assistant remote in Portland, ME is $20.28, according to ZipRecruiter salary data. Most workers in this role earn between $15.72 and $22.88 per hour, depending on experience, location, and employer.

What is an operations assistant remote?

Operations Assistants working remotely provide administrative and organizational support to ensure efficient business operations. Their duties often include managing schedules, handling communications, processing data, coordinating with different departments, and assisting with project management tasks—all through digital platforms. Remote Operations Assistants must be tech-savvy, self-motivated, and strong communicators, as they collaborate with teams and managers virtually. This role is essential for keeping workflows smooth and helping organizations stay organized, even when team members are not in the same physical location.

What are the key skills and qualifications needed to thrive as an operations assistant remote?

To thrive as an Operations Assistant (Remote), you need strong organizational skills, attention to detail, and proficiency in administrative processes, typically supported by a high school diploma or equivalent. Familiarity with project management tools (like Asana or Trello), cloud-based collaboration platforms (such as Google Workspace or Microsoft Office 365), and possibly CRM systems is important. Excellent time management, proactive communication, and adaptability are standout soft skills for this role. These abilities ensure efficient remote support, seamless workflow coordination, and effective team collaboration across locations.

What are some common challenges faced by remote operations assistants, and how can they be managed effectively?

Remote Operations Assistants often face challenges such as coordinating across time zones, maintaining clear communication with team members, and juggling multiple administrative tasks independently. To manage these effectively, it's important to establish regular check-ins with supervisors, use collaboration tools for task tracking, and set clear priorities for daily work. Proactively reaching out when clarification is needed and staying organized with digital tools can help ensure tasks are completed accurately and on time. Building strong communication habits is key to thriving in this remote role.

What is the difference between Operations Assistant Remote vs Operations Coordinator?

AspectOperations Assistant RemoteOperations Coordinator
CredentialsHigh school diploma or equivalent; some roles may require administrative certificationsHigh school diploma; some roles may prefer additional certifications or experience in operations
Work EnvironmentRemote, often independent with virtual team communicationTypically office-based or hybrid, involving coordination across teams
Employer & Industry UsageCommon in administrative, nonprofit, and small business sectorsUsed across corporate, healthcare, and logistics industries
Search & Comparison IntentPeople comparing entry-level or administrative support roles in remote settingsIndividuals seeking roles with more coordination responsibilities in operations

The main difference between Operations Assistant Remote and Operations Coordinator lies in their responsibilities and work environment. Operations Assistants primarily handle administrative tasks remotely, while Operations Coordinators often oversee broader operational processes, sometimes in hybrid or office settings. Both roles require similar credentials but differ in scope and complexity.

What are popular job titles related to Operations Assistant Remote jobs in Portland, ME?

For Operations Assistant Remote jobs in Portland, ME, the most frequently searched job titles are:

What job categories do people searching Operations Assistant Remote jobs in Portland, ME look for?

The top searched job categories for Operations Assistant Remote jobs in Portland, ME are:

Operations Assistant Remote jobs near you
Infographic showing various Operations Assistant Remote job openings in Portland, ME as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 13% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $42,175 per year, or $20.3 per hour.

Regional Director of Health Services

Sinceri Senior Living

Portland, ME • On-site, Remote

$135K - $140K/yr

Full-time

Posted 12 days ago

Sinceri Senior Living rating

6.5

Company rating: 6.5 out of 10

Based on 36 frontline employees who took The Breakroom Quiz

80th of 242 rated social care providers

Job description

The Regional Director of Health Services (RDHS) is responsible for the overall direction and leadership of resident care in the assisted living and memory care community.
This position will cover 14 buildings on the East Coast: 3 in Florida, 4 in Indiana, 2 in Maine, 1 in North Carolina, 3 in South Carolina, and 1 in Tennessee. Candidates must live within one hour of a major airport.
This position is also eligible for quarterly bonuses that can equal up to 20% annually.
QUALIFICATIONS
  • Minimum one (2) years' management experience in senior living or related health programs preferred
  • At least 1 year of multi-site management preferred
  • Must be computer proficient in typing and various programs, including a background in EHR management
  • Subject to a criminal background check and drug screening
  • Holds current unencumbered license in the state the employee resides in as a Registered Nurse. BSN preferred

SPECIFIC DUTIES AND RESPONSIBILITIES
Leadership
  • Demonstrated ability to lead and motivate others
  • Effective and efficient organization and time management skills
  • Confident, independent thinker, and strong decision-making ability
  • Demonstrated ability to organize, prioritize, and manage multiple tasks in a dynamic environment
  • Maintains current knowledge of the senior living industry, state and local regulations, including current trends and best practices
  • Maintains and prompts adherence to organizational policy and procedures and guidelines
  • Utilizes management expertise to assist communities with resident care and nursing personnel issues

Quality Improvement
  • Promote positive motivation, identify problems and/or deficiencies, develop action plans, educate staff, and implement solutions to clinical issues
  • Participates in the design, development, and implementation of quality improvement systems and procedures to achieve deficiency-free surveys and meet company standards
  • Conducts compliance surveys at communities. Assists in coordinating action plans to minimize liability and risks as a result of compliance surveys
  • Conducts remote spot audits to ensure community compliance with follow-up and action items in place, i.e., audit system, performance improvement system
  • Participates in State and Federal surveys and compliance investigations
  • Supports and follows up with communities to identify trends and assist in developing corrective action plans and troubleshooting resolutions
  • Reports findings of State and Federal surveys to VP of Clinical Operations and Regional Director of Operations. Assist sites with preparing state reportable, plans of corrections, and interventions
  • Schedules periodic site visits to provide supervision, clinical expertise, communication, and monitoring of the overall operation of the clinical services department. Conducts community reviews based on operational/clinical needs, changes in management, and regulatory compliance
  • Reviews all potential move-outs due to level of care concerns prior to any notifications provided. Reviews all potential move-in denials prior to any communication with the prospective resident or family member
  • Organizes and facilitates regular clinical meetings with Health Services Directors (HSDs) to promote positive, motivating team building, teaching, risk mitigation, and staff problem solving and support
  • Utilizes systems to minimize organization risk exposure not limited to risk reporting systems, resident risk highlights, resident evaluation systems, pharmacy systems, medication management, etc
  • Minimize liability to the organization by anticipating problems, evaluating the magnitude of the problem, and taking action to correct the problem and/or reduce the risk
  • Coordinates and assists in implementing and oversight of the organization's electronic health record (EHR) program
  • Oversees the community continuous quality improvement (CQI) committee in conjunction with the Regional Director of Operations. Ensure processes, audits, and workflows are being monitored and followed up on

Sales/Marketing
  • Collaborates with Regional Director of Sales & Marketing, providing support with sales and marketing plan and community strategy

Financial
  • Assist Regional team and community in financial performance in achieving net operating income (NOI) margins through monitoring staffing, supply cost, agency cost, etc
  • Monitor health services performance regarding established budgets and proactively implement appropriate changes to ensure positive financial results in collaboration with the regional team
  • Ensures HSDs have been trained and comprehend budget formulation, expectations, and methods for meeting those expectations without diminishing resident, family, and employee dissatisfaction

Human Resources/Employee Development
  • Assist Administrator in the recruitment, interview, orientation, and retention of HSD in the community
  • Ensure HSDs develop skills in recruiting, interviewing, selecting, developing, and retaining health services employees
  • Together with the regional team, ensure the community provides effective orientations, ongoing training, employee development, team building, and conflict resolution
  • Ensure communities adhere to HR policies and procedures

Why You Should Work With Us:
At Sinceri Senior Living, we are a fun loving, employee-centric company like no other! Maybe that's why we have been certified by our employees as a Great Place to Work ® for our 7th Year in a row. Create your career with us and learn about all the career growth opportunities we offer.
Have we sparked your interest yet? Apply online and join our wonderful team. Questions about the application process? Come visit us and our staff will be happy to assist you!
Sinceri Senior living is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law. Minors must be at least 16 years of age to be employed by Sinceri Senior Living. Candidates submitted by unsolicited 3rd party recruiters will not be considered.

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