Operations Administrative Assistant Jobs in Spring Hill, TN

Location: Nashville, TN

Facility: Ascension Saint Thomas Market Headquarters | Woodmont Office

Department: Executive Support

Schedule: Full-time | Days

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• Drive Team Operations: Provide vital administrative backing for your assigned department, ensuring daily workflows, communication channels, and office supplies are seamlessly maintained.

• Coordinate Events & Meetings: Take charge of calendar management, meeting logistics, presentation prep, and special event coordination to keep teams aligned and prepared.

• Manage Communication & Data: Draft professional correspondence and maintain digital databases with high accuracy-proactively auditing, researching, and resolving data discrepancies.

• Serve as the Department Ambassador: Act as the welcoming first point of contact by screening calls, greeting visitors, and efficiently resolving general inquiries.

Education:

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
  • Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Additional Responsibilities: 

• Support office management duties such as generating and tracking service requests
• Serve as a back-up for executive assistant tasks including calendar management, processing invoices and expense reports, and other duties as assigned
• Report to the Sr. Executive Assistant to the CEO

Preferred Experience / qualities: 

• In person Customer service /administrative support 
• Friendly and welcoming, professional and presentable, communicates well; takes initiative
• Can take direction and feedback
• Organized and follows up / follow through without being prompted

Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.

Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

Fraud prevention notice

Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process. Our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.

E-Verify statement

Employer participates in the Electronic Employment Verification Program. Please click here for more information.

Paid time off (PTO)Various health insurance options & wellness plansRetirement benefits including employer match plansLong-term & short-term disabilityEmployee assistance programs (EAP)Parental leave & adoption assistanceTuition reimbursementWays to give back to your community

Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer.