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Operations Administrative Assistant Jobs in Ridgefield Park, NJ

Milstein Properties

Be Seen First

Administrative Assistant - Operations

Manhattan, NY · On-site

$68K - $75K/yr

Prominent luxury Property Management firm is seeking a full-time Administrative Assistant to assist the facilities & operations function for a high-end residential portfolio. The ideal applicant will ...

Oklo

Administrative Operations Assistant

New York, NY · On-site +1

We are searching for an Administrative Operations Assistant to support our Vice President, Oklo Isotopes and team as it builds a vertically integrated, domestic supply of critical radioisotopes.

Oklo

Administrative Operations Assistant

New York, NY · On-site +1

We are searching for an Administrative Operations Assistant to support our Vice President, Oklo Isotopes and team as it builds a vertically integrated, domestic supply of critical radioisotopes.

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Ridgefield Park, NJ

Operations Administrative Assistant information

See Ridgefield Park, NJ salary details

$14

$25

$39

How much do operations administrative assistant jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for operations administrative assistant in Ridgefield Park, NJ is $25.04, according to ZipRecruiter salary data. Most workers in this role earn between $19.62 and $27.07 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in Ridgefield Park, NJ?

For Operations Administrative Assistant jobs in Ridgefield Park, NJ, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Ridgefield Park, NJ look for?

The top searched job categories for Operations Administrative Assistant jobs in Ridgefield Park, NJ are:

What cities near Ridgefield Park, NJ are hiring for Operations Administrative Assistant jobs?

Cities near Ridgefield Park, NJ with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Ridgefield Park, NJ as of August 2026, with employment types broken down into 79% Full Time, 16% Part Time, 2% Temporary, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $52,078 per year, or $25 per hour.

Bilingual Operations Administrative Assistant

Addison Group

Mineola, NY • On-site

$520K/yr

Other

Medical, Dental, Vision, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Job Title: Bilingual Operations Administrative Assistant

Location: Mineola, NY

Industry: Facilities Management

Schedule: M-F 8:30am-5:30pm

Salary: $52,0000/year

Benefits: This position is eligible for medical, dental, vision, and 401(k).


About Our Client

Addison Group is partnering with our client, a leading facility management firm that has supported properties throughout the New York Tri-State area for over 30 years. With a dedicated team of over 3,000 employees, they are highly regarded for providing superior quality service, transparency, and dependability tailored to individual client needs. This is a unique opportunity to join an established organization focused on constant innovation, operational excellence, and the personal growth and development of its team members.


Job Description

The Operations Administrative Assistant will play a key role in supporting the Director of Operations and the wider Operations Management Team. This individual will prioritize and anticipate needs within a fast-paced facilities and environmental service operation, ensuring seamless day-to-day coordination and prompt resolution of client and operational requests.


Key Responsibilities

  • Operational Coordination: Work directly with the Operations Director on the daily activities and logistics of a major medical campus and related facilities.
  • Work Order Management: Monitor the proprietary Facilities Management System for work order activity, generate status reports, and assist with the prompt processing and closing of work orders.
  • Timekeeping & Payroll Administration: Process electronic timekeeping weekly and administer employee entitlements, including vacation, sick time, and PTO.
  • Data & Inventory Tracking: Maintain and analyze databases, track employee documentation, and manage equipment inventory and maintenance records.
  • Communication & Correspondence: Manage incoming calls, mail, and emails, ensuring timely and professional responses to all levels of management and client inquiries.
  • Meeting & Schedule Management: Coordinate, schedule, and facilitate meetings, managing agendas, room reservations, and invitations.
  • Cross-Functional Liaison: Serve as a key point of contact and collaborate across departments, including Human Resources, Accounting, and Analytics.
  • Labor Coordination: Assist supervisors and the HR staffing team with the coordination of replacement labor.
  • Client Relations: Promote and foster positive, professional relationships with clients and external organization representatives.
  • Administrative Support: Handle confidential, non-routine information and provide general clerical support under tight deadlines.


Qualifications

Experience:

  • Minimum of 2 years of professional administrative experience required.
  • Bilingual in Spanish required
  • Experience working within a facilities management, environmental services, or property operations environment preferred.
  • Experience working in a union environment is a plus.

Technical Skills:

  • Advanced technical skills, including strong knowledge of the Microsoft Office Suite (Word, Outlook) required.
  • Proficiency in Microsoft Excel for reporting, data management, and daily tracking required.
  • Familiarity or comfort level leveraging online Facilities Maintenance Management Systems (CMMS) is highly desired.

Soft Skills:

  • Strong analytical mindset with the ability to interpret data, prioritize tasks, and elevate concerns appropriately.
  • Solid project management skillset with the ability to lead the planning and execution of complex, cross-departmental coordination.
  • Exceptional relationship-building skills, with a polished and professional demeanor when interacting with clients, staff, and leadership.
  • High degree of organization, strict attention to detail, and a high standard for accuracy.
  • Self-starter capable of working with a high degree of urgency and discretion under pressure.

Education:

  • High School Diploma required.
  • College degree highly desired or equivalent professional work experience.


Perks

  • Opportunity to work with a deeply established industry leader committed to innovation and corporate responsibility.
  • Growth-oriented environment that prioritizes personal development and professional advancement.
  • Collaborative and supportive operations team culture.
  • Competitive compensation and benefits package through Addison Group.


Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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