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Operations Administrative Assistant Jobs in New Rochelle, NY

Children's Aid

Administrative Assistant

Bronx, NY · On-site

$23.62 - $25.27/hr

Clinic Operations & Administrative Support * Collaborate with health center staff to recall patients requiring medical, dental, or behavioral health services, as applicable. * Assist with clinic ...

School of Visual Arts

Administrative Assistant

Brooklyn, NY · On-site

$19 - $25.50/hr

Working closely with the Director of Operations and department staff, the Administrative Assistant helps ensure that the department's daily operations run smoothly and that students, faculty, staff ...

Children's Aid Society

Administrative Assistant

Bronx, NY · On-site

$23.62 - $25.27/hr

Clinic Operations & Administrative Support * Collaborate with health center staff to recall patients requiring medical, dental, or behavioral health services, as applicable. * Assist with clinic ...

ABR Prospect LLC

Administrative Assistant

Brooklyn, NY · On-site

$19 - $25.50/hr

Position Overview The Administrative Assistant is responsible for managing front office operations, supporting school leadership, assisting families and staff, and ensuring the center operates ...

Children's Aid

Administrative Assistant

Bronx, NY · On-site

$23.62 - $25.27/hr

Clinic Operations & Administrative Support * Collaborate with health center staff to recall patients requiring medical, dental, or behavioral health services, as applicable. * Assist with clinic ...

Children's Aid Society

Administrative Assistant

Bronx, NY · On-site

$23.62 - $25.27/hr

Clinic Operations & Administrative Support * Collaborate with health center staff to recall patients requiring medical, dental, or behavioral health services, as applicable. * Assist with clinic ...

HonorVet Technologies

Administrative Assistant

Manhattan, NY · On-site

$19.75 - $26.75/hr

Administrative Assistants ensure the efficient operation of an office by performing a wide range of administrative tasks related to correspondence, files, and calendar management; work coordination ...

Columbia University

Administrative Assistant

Manhattan, NY · On-site

$19.75 - $26.75/hr

Administrative Assistant The Administrative Assistant reports to the CSA Director of Administration ... A minimum of three years of progressively responsible administrative or operational experience, or ...

Robert Half

Administrative Assistant

Fort Lee, NJ · On-site

$19.79 - $22.91/hr

We are looking for a proactive Administrative Assistant to support daily office operations for a real estate development organization in Fort Lee, New Jersey. This Long-term Contract position is ...

husadayforce

Administrative Assistant

New York, NY · On-site

$19.75 - $26.50/hr

HELP USA is seeking an organized, reliable, and detail-oriented Administrative Assistant to support the Operations Manager and assist with the coordination of operational activities across programs ...

Heartshare

Administrative Assistant

Woodside, NY · On-site

$24/hr

The Administrative Assistant provides administrative and clerical support to the Day Services ... Administrative Operations * Manage and maintain department shared drives, electronic filing systems ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in New Rochelle, NY

Operations Administrative Assistant information

See New Rochelle, NY salary details

$14

$24

$38

How much do operations administrative assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for operations administrative assistant in New Rochelle, NY is $24.01, according to ZipRecruiter salary data. Most workers in this role earn between $18.80 and $25.96 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in New Rochelle, NY?

For Operations Administrative Assistant jobs in New Rochelle, NY, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in New Rochelle, NY look for?

The top searched job categories for Operations Administrative Assistant jobs in New Rochelle, NY are:

What cities near New Rochelle, NY are hiring for Operations Administrative Assistant jobs?

Cities near New Rochelle, NY with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in New Rochelle, NY as of August 2026, with employment types broken down into 77% Full Time, 15% Part Time, 1% Temporary, and 7% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $49,938 per year, or $24 per hour.

Administrative Assistant

Archdiocese of Newark

Newark, NJ • On-site

$25/hr

Part-time

Re-posted 20 days ago

Key responsibilities

  • Manage office email correspondence, maintain registration records, and prepare correspondence and meeting materials.

  • Assist with registration, participant communication, and logistics coordination for workshops, retreats, Masses, conferences, and other family life events.

  • Process invoices, reimbursement requests, and purchase orders, and maintain records of program expenses and registrations.

Job description

POSITION DESCRIPTION

 

Position: Administrative Assistant (Part-Time)

Department: Office for Family Life Ministry

Reports To: Director

Classification: Non-Exempt

General Description

The Office for Family Life Ministry seeks a highly organized and detail-oriented Administrative Assistant to provide administrative and operational support for our family life initiatives. This position supports programs, trainings, and events that strengthen marriage, family life, parenting, and intergenerational faith practices throughout the Archdiocese of Newark. The Administrative Assistant will help with some of the day-to-day functioning of the office through effective communication, event support, record keeping, and administrative coordination.


Specific Duties/Responsibilities

The following specific responsibilities are representative of the duties required in this position. They may be unilaterally but reasonably changed based on the working environment and departmental needs.

Administrative Support

  • Manage office email correspondence.
  • Maintain registration records and email lists.
  • Prepare correspondence and meeting materials.
  • Assist with data entry and record management for marriage surveys, ministry programs, and events.

Event and Program Support

  • Assist with registration and participant communication for workshops, retreats, Masses, conferences, and other family life events.
  • Prepare attendance lists, evaluations, and event materials.
  • Coordinate logistics with parishes, vendors, speakers, and volunteers as needed.
  • Track registrations and compile participant data and reports.

Communications

  • Assist with the preparation and distribution of newsletters, promotional materials, and event announcements.
  • Update and maintain email lists.

Financial and Operational Support

  • Process invoices, reimbursement requests, and purchase orders in accordance with Archdiocesan policies.
  • Maintain records of program expenses and registrations.
  • Assist with inventory and ordering of office and event supplies.

Other Duties

  • Provide general administrative support to the Director and Office staff.
  • Assist with special projects and initiatives that advance the mission of family life ministry.
  • Perform other related duties as assigned.

Qualifications/Skills

Required

  • Strong organizational skills and attention to detail.
  • Proficiency in Microsoft Office (Word, Excel, Outlook) and Canva.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple tasks independently and meet deadlines.
  • Commitment to maintaining confidentiality and professionalism.

Personal Characteristics

  • Welcoming and service-oriented.
  • Strong interpersonal skills and ability to work collaboratively.
  • Reliable, proactive, and self-motivated.
  • Supportive of the mission and values of the Catholic Church.

Education and/or Experience (Preferred)

  • High school diploma or equivalent.
  • Minimum of two years of administrative experience.
  • Experience working in a parish, diocesan office, nonprofit, or faith-based organization.
  • Familiarity with event registration platforms and database management.


Physical Demands

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Rev. 07/2026



Hours per week: 10
Benefits: none