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Operations Administrative Assistant Jobs in Needham, MA

Digital Prospectors

Administrative Assistant

Lexington, MA · On-site

$20.25 - $27.25/hr

Administrative Assistant (Top Secret Clearance Required) Position: Administrative Assistant (Top ... Provides administrative support to ensure efficient operation of the office. * Supports managers ...

Manpower

Administrative Assistant

North Billerica, MA · On-site

$20/hr

As an Administrative Assistant, you will be part of the Operations Department supporting various teams. The ideal candidate will demonstrate strong organizational skills, attention to detail, and the ...

New

Cbc Trans Llc

Administrative Assistant

Billerica, MA · On-site

$19 - $25.75/hr

... oriented Part-Time Administrative Assistant to join our team. The ideal candidate will have ... smooth operations and accurate financial management. Responsibilities * QuickBooks Invoicing ...

Cbc Trans Llc

Administrative Assistant

Billerica, MA · On-site

$23 - $25/hr

... oriented Part-Time Administrative Assistant to join our team. The ideal candidate will have ... smooth operations and accurate financial management. Responsibilities - QuickBooks Invoicing ...

Conley and Wood P.C.

Administrative Assistant

North Easton, MA · On-site

$18.50 - $24.75/hr

The firm encourages collaboration and clear communication to ensure efficient daily operations and high-quality client service. Role Description The Administrative Assistant is a full-time position ...

New

Aquila Technology

Administrative Assistant

Lexington, MA

$20.25 - $27/hr

Administrative Assistant Clearance Level: Must be able to willing to obtain an Active Secret ... Extensive experience with PC operation and Microsoft Office suite is required. * Ability to handle ...

Aquila Technology

Administrative Assistant

Lexington, MA · On-site

$20.25 - $27/hr

Administrative Assistant Clearance Level: Must be able to willing to obtain an Active Secret ... Extensive experience with PC operation and Microsoft Office suite is required. * Ability to handle ...

The Hollister Group

Administrative Assistant

Milton, MA · On-site

$21/hr

Administrative Assistant Are you a warm, organized, and proactive administrative professional ... operation of a busy faculty and library building. This is a great opportunity for someone who ...

NEWMARK

Administrative Assistant

Boston, MA · On-site

$19.50 - $26.25/hr

Administrative Assistant Newmark - Healthcare & Higher Education Real Estate Advisory Team Position ... Financial & Operational Support * Prepare and submit expense reports in a timely and accurate ...

Omni Inclusive

Administrative Assistant II

Marlborough, MA · On-site

$18.75 - $25.25/hr

The CA Administrative Assistant is the liaison between the contractors and the area operations personnel. The CA Administrative Assistant works closely with the Site Contract Administrator and ...

NEWMARK

Administrative Assistant

Boston, MA · On-site

$19.50 - $26.25/hr

Responsibilities Administrative Assistant Newmark - Healthcare & Higher Education Real Estate ... Financial & Operational Support * Prepare and submit expense reports in a timely and accurate ...

Newmark ltd

Administrative Assistant

Boston, MA · On-site

$19.50 - $26.25/hr

Responsibilities Administrative Assistant Newmark - Healthcare & Higher Education Real Estate ... Financial & Operational Support * Prepare and submit expense reports in a timely and accurate ...

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Showing results 21-40

All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Needham, MA

Operations Administrative Assistant information

See Needham, MA salary details

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How much do operations administrative assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for operations administrative assistant in Needham, MA is $25.42, according to ZipRecruiter salary data. Most workers in this role earn between $19.90 and $27.50 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What job categories do people searching Operations Administrative Assistant jobs in Needham, MA look for?

The top searched job categories for Operations Administrative Assistant jobs in Needham, MA are:

What cities near Needham, MA are hiring for Operations Administrative Assistant jobs?

Cities near Needham, MA with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Needham, MA as of August 2026, with employment types broken down into 80% Full Time, 15% Part Time, 2% Temporary, and 3% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $52,864 per year, or $25.4 per hour.

Sr. Administrative Assistant

Brigham and Women's Hospital

Boston, MA • On-site

$20.84 - $29.79/hr

Other

Posted 20 days ago

Job description

Site: The Brigham and Women's Hospital, Inc.

Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching, and community service, striving to provide exceptional care. We believe that high-performing teams drive groundbreaking medical discoveries and invite all applicants to join us and experience what it means to be part of Mass General Brigham.

Job Summary

The Senior Administrative Assistant will support all the administrative and academic needs of the Radiation Oncology physician group. The Senior Administrative Assistant will be responsible for handling multiple calendars and schedules, coordinating meetings and conferences, recording minutes at meetings, providing general secretarial support and office management, and working on projects defined by the Sr. Administrative Manager, Administrative Director, Clinical Director, and/or Executive Director.
This hybrid position offers 3 days remote and 2 days on site (subject to change based on departmental/organizational needs), providing flexibility while maintaining meaningful connections with colleagues. Ideal candidates are proactive, detail-oriented professionals who thrive in a fast-paced environment and enjoy balancing high-level administrative support with day-to-day operational responsibilities.
The posted salary reflects the starting range for this position. Actual compensation will be based on the selected candidate's qualifications, including experience, education, and relevant skills.

Qualifications

Key Responsibilities

Calendar & Scheduling Management

  • Manage complex scheduling needs, including coordinating meetings, conferences, and recurring departmental forums; maintain calendars and ensure alignment across academic, administrative, and clinical activities.
  • Maintain schedules and tracking tools (e.g., call schedules, time away, faculty metrics), ensuring accuracy and timely updates.
  • Provide general administrative and project support, including responding to ad hoc requests and leveraging tools and systems to enhance efficiency.

Meeting & Conference Coordination

  • Organize meetings, conferences, and events (in-person and virtual) including room reservations, technology setup, and ordering catering/refreshments for onsite meetings.
  • Prepare agendas, materials, and record meeting minutes
  • Coordinate travel and conference logistics (in-person and virtual), including registrations, itineraries, and expense reimbursement

Academic & Faculty Support

  • Provide high-level administrative support to faculty, including preparation and management of documents, presentations, correspondence, and CVs.
  • Submit letters of recommendation via on-line systems (ERAS, etc.) or via email/mail

Operational & Administrative Support

  • Support physician onboarding, reappointment, and competency tracking processes
  • Coordinate departmental visitors, including onboarding logistics (badging, access)
  • Order and manage office supplies and equipment (e.g., phones, pagers, lab coats)
  • Maintain physician administrative office space and submit maintenance requests

Technology & Systems Support

  • Assist in triaging basic IT issues and escalate as appropriate
  • Support updates to departmental websites and shared resources

General Support

  • Collaborate with administrative team to ensure coverage across physician groups
  • Participate in special projects and initiatives as assigned

Additional Job Details (if applicable)

SKILLS / COMPETENCIES

  • Strong written and verbal communication skills
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, SharePoint)
  • Excellent organizational skills and attention to detail
  • Ability to manage multiple priorities and work independently
  • Strong interpersonal skills with ability to engage professionally across all levels
  • Demonstrated ability to handle confidential information
  • Proactive approach to problem-solving and workflow management
  • Ability to adapt to changing priorities in a dynamic environment

WORKING CONDITIONS

  • Hybrid role with both on-site at BWH (Longwood Medical Area) primarily and potentially other MGB Radiation Oncology sites as needed and remote work

Remote Type

Hybrid

Work Location

45 Francis Street

Scheduled Weekly Hours

40

Employee Type

Regular

Work Shift

Day (United States of America)

Pay Range

$20.84 - $29.79/Hourly

Grade

4 At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certifications and other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth. We invite you to apply, and our Talent Acquisition team will provide an overview of your potential compensation and benefits package.

EEO Statement:

2200 The Brigham and Women's Hospital, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veteran's Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642. Mass General Brigham Competency Framework

At Mass General Brigham, our competency framework defines what effective leadership "looks like" by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.

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