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Operations Administrative Assistant Jobs in Madison, WI

Brightstar Lottery

Administrative Assistant

Madison, WI · On-site

$31K - $67K/yr

As a premier pure play global lottery company, our best-in-class lottery operations, retail and ... Under close supervision, provides administrative, secretarial and clerical support for one or more ...

Brightstar Lottery

Administrative Assistant

Madison, WI

$31K - $67K/yr

As a premier pure play global lottery company, our best-in-class lottery operations, retail and ... Under close supervision, provides administrative, secretarial and clerical support for one or more ...

Brightstar Lottery

Administrative Assistant

Madison, WI · On-site

$31K - $67K/yr

As a premier pure play global lottery company, our best-in-class lottery operations, retail and ... Under close supervision, provides administrative, secretarial and clerical support for one or more ...

BERGSTROM AUTO

$17 - $25/hr

Body Shop Administrative Assistant Bergstrom Body Shop of Madison WHAT YOU'LL DO * Provide ... operations. * Assist new team members with the dealership onboarding processes, including ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Madison, WI

Operations Administrative Assistant information

See Madison, WI salary details

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How much do operations administrative assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for operations administrative assistant in Madison, WI is $23.51, according to ZipRecruiter salary data. Most workers in this role earn between $18.41 and $25.43 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in Madison, WI?

For Operations Administrative Assistant jobs in Madison, WI, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Madison, WI look for?

The top searched job categories for Operations Administrative Assistant jobs in Madison, WI are:

What cities near Madison, WI are hiring for Operations Administrative Assistant jobs?

Cities near Madison, WI with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Madison, WI as of August 2026, with employment types broken down into 77% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $48,825 per year, or $23.5 per hour.

Administrative Assistant - Reporting & Business Operations

Inotivco

Madison, WI • On-site

$18.25 - $24.50/hr

Full-time

Medical, Dental, Retirement, PTO

Posted 4 days ago

Job description

The Administrative Assistant - Business Operations provides essential administrative and operational support to commercial, operations, and quality teams. This role is responsible for coordinating business processes, maintaining accurate records and system data, supporting pricing and order administration activities, managing documentation, and preparing routine reports. The position requires strong organizational skills, attention to detail, and the ability to effectively coordinate activities across multiple departments.

Key Accountabilities

  • Prepare, maintain, and distribute recurring reports, spreadsheets, and business documentation on a daily, weekly, monthly, and annual basis.
  • Produce accurate data and records across ERP, CRM, and other business systems, ensuring information is complete and up to date.
  • Review orders for completeness and accuracy, including pricing, product details, classifications, lead times, and supporting documentation.
  • Investigate and resolve order and documentation discrepancies by coordinating with internal teams.
  • Support quote administration activities, including quote creation, tracking, follow-up reminders, and matching quotes to orders.
  • Manage customer, product, pricing, and sales information within CRM and related business systems.
  • Assist with new product, ingredient, diet, and item setup while ensuring required information is properly documented.
  • Support pricing administration activities, including price updates, annual price roll processes, pricing resets, and customer-specific pricing maintenance.
  • Maintain records and compliance documentation, including customer requests, invoices, and supporting materials such as test results.
  • Coordinate system access requests, user setup, and general support for business applications and internal systems.
  • Create, update, and maintain product datasheets, tags, forms, standard templates, and other business documents.
  • Manage departmental communications, shared mailboxes, distribution lists, and routine correspondence.
  • Collaborate with commercial, operations, quality, and customer service teams to support workflow coordination and issue resolution.
  • Organize and maintain electronic files, records, and documentation to ensure accessibility and compliance with company standards.
  • Identify opportunities to improve administrative processes, enhance documentation practices, and increase overall operational efficiency.
  • Other duties as assigned.

Minimum Requirements

Education & Experience

  • Associate's or Bachelor's degree or equivalent experience
  • 2+ years of administrative, operations, or data support experience
  • Advanced Microsoft Excel skills (nested formulas, macros, data analysis)
  • High attention to detail and data accuracy
  • Strong organizational and time management skills
  • Experience with ERP systems (JDE, SAP, Oracle) preferred
  • Experience with CRM platforms preferred
  • Exposure to pricing, reporting, or supply chain processes preferred

Skills & Abilities

  • Data analysis and problem-solving
  • Attention to detail and accuracy
  • Process management and organization
  • Communication and cross-functional collaboration
  • Time management across multiple deadlines

Working Conditions & Physical Requirements

  • Work in office, laboratory, feed manufacturing, and production environments.
  • Regular use of computers and standard office equipment.
  • Ability to communicate effectively in English with employees, customers, and business partners.
  • Ability to stand, walk, bend, and perform routine physical activities as needed.
  • Ability to lift and carry up to 25 pounds occasionally.
  • Exposure to manufacturing environments, including dust, noise, and feed ingredients.
  • Wear PPE where required and follow safety and biosecurity requirements.

*This position could be offered at different levels for candidates who qualify with a combination of advanced levels of education and/or years of experience. The salary range will adjust along with the level of the role to match the person's relevant experience and/or education level.

Inotiv is a growing contemporary drug discovery and development company where we "Play to Win" in an industry rich with opportunity. Together, we face challenges and together we win in the delivery of world-class drug discovery and development solutions that impact the health and well-being of people all over the world. There's an opportunity for everyone at all phases of a career, each individual's unique skill set has an impact on the work we conduct. If you have the talent and desire to impact the quality of people's lives, we have the career opportunities to make it happen. Join us in embracing research and science to impact the health and well-being of people all over the world.

Salary will be commensurate with experience and responsibilities. Benefits include health and dental coverage, short- and long-term disability, paid time off, paid parental leave, 401K, and more!

Inotiv is an Equal Opportunity Employer. It is our policy to provide a fair and equal employment opportunity to all persons, regardless of age, race, color, religion, sex, gender, gender identity, gender expression, sexual orientation, genetic information, disability, national origin, veteran status, or any other basis prohibited by law. This policy governs all aspects of employment, including selection, job assignment, compensation, discipline, termination and access to benefits and training.

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