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Operations Administrative Assistant Jobs in Madison, WI

Oakbrook Corporation

Administrative Assistant

Madison, WI · On-site

$18.25 - $24.50/hr

... administrative operations. If you are someone who enjoys keeping things organized, managing ... Assist accountants in resolving bank corrections, requesting deposit detail, making deposits ...

Oakbrook Corporation

Administrative Assistant

Madison, WI · On-site

$18.25 - $24.50/hr

... administrative operations. If you are someone who enjoys keeping things organized, managing ... Primary Responsibilities As an Administrative Assistant, you'll serve as a key support partner to ...

Oakbrook Corporation

Administrative Assistant

Madison, WI

$18.25 - $24.50/hr

... administrative operations. If you are someone who enjoys keeping things organized, managing ... Primary Responsibilities As an Administrative Assistant, you'll serve as a key support partner to ...

Madison Spring Inc

Administrative Assistant

Lodi, WI · On-site

$18 - $24.25/hr

Position Summary We are seeking a reliable, detail-oriented Administrative Assistant to support day-to-day operations in our heavy-duty truck repair business. This role serves as a key point of ...

State of Wisconsin

Administrative Assistant

Madison, WI · On-site

$21 - $28/hr

Position Summary The Administrative Assistant is an integral part of the Legislative Council and has a variety of responsibilities to facilitate efficient daily operations and office organization.

Acadia Healthcare

Administrative Assistant

Madison, WI

$18 - $24.25/hr

Administrative Assistant 8a-4:30pm Monday - Friday Why Join • Competitive compensation with ... Provide administrative support to facility management to ensure efficient operation of the facility.

Acadia Healthcare

Administrative Assistant

Madison, WI · On-site

$18 - $24.25/hr

Overview Administrative Assistant 8a-4:30pm Monday - Friday Why Join • Competitive compensation ... Provide administrative support to facility management to ensure efficient operation of the facility.

Mead & Hunt

Administrative Assistant

Madison, WI · On-site

$18.25 - $24.50/hr

... administrative assistant to support the Aviation Engineering Midwest Department and office staff ... Coordinate office operations with building management * Assist in scheduling lodging and meal ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Madison, WI

Operations Administrative Assistant information

See Madison, WI salary details

$13

$23

$37

How much do operations administrative assistant jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for operations administrative assistant in Madison, WI is $23.51, according to ZipRecruiter salary data. Most workers in this role earn between $18.41 and $25.43 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in Madison, WI?

For Operations Administrative Assistant jobs in Madison, WI, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Madison, WI look for?

The top searched job categories for Operations Administrative Assistant jobs in Madison, WI are:

What cities near Madison, WI are hiring for Operations Administrative Assistant jobs?

Cities near Madison, WI with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Madison, WI as of August 2026, with employment types broken down into 77% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $48,825 per year, or $23.5 per hour.

Administrative Operations Assistant - Security Services

UWHealth

Madison, WI

Full-time

Medical, Dental, Retirement, PTO

Posted 2 days ago

New

Job description

Work Schedule: 
100% FTE, day shift working Monday - Friday working 11:00 am - 7:30 pm. You will work at University Hospital in Madison, WI.

Be part of something remarkable

Bring your excellent organizational skills to UW Health.

We are seeking an Administrative Operations Assistant to:

  • Produce photo ID badges for all UW Health employees and grant access privileges to the security card access system. 
  • Provide directions and complete visitor screening and production of visitor passes at American Family Children's Hospital. This includes maintaining a list of visitor restrictions and dealing with complex visitation issues. 
  • Monitor and respond to the department email inbox and perform time sensitive data entry.

At UW Health, you will have:

  • An excellent benefits package, including health and dental insurance, paid time off, retirement plans, two-week paid parental leave and adoption assistance. 
  • Options for a variety of schedules and shifts that offer flexibility and allow for work-life balance.
  • Access to great resources through the UW Health Employee Wellbeing Department that supports your emotional, financial, and physical well-being.
  • Tuition benefits eligibility - UW Health invests in your professional growth by helping pay for coursework associated with career advancement.
  • The opportunity to earn a referral bonus for referring friends, former colleagues or others to apply for open, posted positions.

Qualifications

  • No minimum education required.
  • High School Diploma or equivalent Preferred
  • Associate's Degree in Business Administration or related field Preferred

Work Experience

  • 1 year experience in an administrative support role Required
  • 3 years experience in an administrative support function Preferred
  • Previous experience in a health care setting Preferred

Our Commitment to Social Impact and Belonging
UW Health is committed to fostering a workplace that creates belonging for everyone and is an Equal Employment Opportunity (EEO) employer. Our respect for people shines through patient care interactions and our daily work practices as we work to embrace the knowledge, unique perspectives and qualities each employee and faculty member brings to work each day. It is the policy of UW Health to provide equal opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

University Hospital in Madison is a Magnet-designated facility that's ranked Wisconsin's #1 hospital and considered one of the nation's leading hospitals, teaching institutions and referral centers.

View Full Job Description
UW Hospital and Clinics benefits

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