ZipRecruiter

Log In

1

Operations Administrative Assistant Jobs in Rhode Island

Pivot Path Solutions

Administrative Assistant

Newport, RI · On-site

$18 - $24.50/hr

We are seeking a dependable Administrative Assistant to support the Naval Undersea Warfare Center ... Essential ResponsibilitiesFront Office Operations * Provide front desk coverage during normal ...

Advocates

Administrative Assistant

Cranston, RI

$19/hr

Maintain adequate office supplies and ensure proper operation/maintenance of office equipment ... Associate degree preferred * 3-5 years Administrative Assistant experience * Experience with ...

Pivot Path Solutions

Administrative Assistant

Newport, RI · On-site

$18 - $24.50/hr

We are seeking a dependable Administrative Assistant to support the Naval Undersea Warfare Center ... Essential Responsibilities Front Office Operations * Provide front desk coverage during normal ...

Advocates, Inc

Administrative Assistant

Cranston, RI · On-site

$19/hr

Maintain adequate office supplies and ensure proper operation/maintenance of office equipment ... Associate degree preferred * 3-5 years Administrative Assistant experience * Experience with ...

Advocates

Administrative Assistant

Cranston, RI · On-site

$19/hr

Maintain adequate office supplies and ensure proper operation/maintenance of office equipment ... Associate degree preferred * 3-5 years Administrative Assistant experience * Experience with ...

Advocates

Administrative Assistant

Cranston, RI · On-site

$19/hr

Maintain adequate office supplies and ensure proper operation/maintenance of office equipment ... Associate degree preferred * 3-5 years Administrative Assistant experience * Experience with ...

INDUS Technology

Administrative Assistant

Newport, RI · On-site

$18 - $24.50/hr

The Corporate Operations Department provides these responsive and affordable services to ... Reporting to the Program Manager, the Administrative Assistant is responsible for providing ...

Amicis Global

Administrative Assistant

Johnston, RI · On-site

$18.25 - $24.50/hr

Administrative Assistant Location: Johnston, RI Duration: 6+ Months The mission of the Private Bank Operations is to deliver a best-in-class experience for Private Bank clients and the colleagues ...

Harris

Administrative Assistant

Carolina, RI

$18 - $24.25/hr

Operations de developpement corporatif * Assistez l'equipe de developpement corporatif pour la ... Support leadership team with day-to-day administrative tasks Marketing Support * Assist in the ...

Harris

Administrative Assistant

Carolina, RI · On-site

$18 - $24.25/hr

Operations de developpement corporatif * Assistez l'equipe de developpement corporatif pour la ... Support leadership team with day-to-day administrative tasks Marketing Support * Assist in the ...

ClearanceJobs

Administrative Assistant Jobs

Newport, RI · On-site

$18 - $24.50/hr

Administrative Assistant The Team and the Role IND US is a 100% employee-owned, customer-focused ... The Corporate Operations Department provides these responsive and affordable services to ...

Mobile Beacon

Be Seen First

Administrative Assistant

Lincoln, RI · On-site

$20 - $25/hr

Administrative Assistant FLSA Status: Non Exempt Date: August, 2026 Company Description: Mobile ... Reporting to the Director of Operations & Administration this will be a highly self-motivated ...

Mobile Beacon

Be Seen First

Administrative Assistant

Lincoln, RI · On-site

$20 - $25/hr

Administrative Assistant FLSA Status: Non Exempt Date: August, 2026 Company Description: Mobile ... Reporting to the Director of Operations & Administration this will be a highly self-motivated ...

previous pagenext page

Showing results 21-40

All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in Rhode Island

Operations Administrative Assistant information

See Rhode Island salary details

$13

$22

$36

How much do operations administrative assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for operations administrative assistant in Rhode Island is $22.85, according to ZipRecruiter salary data. Most workers in this role earn between $17.88 and $24.71 per hour, depending on experience, location, and employer.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What are popular job titles related to Operations Administrative Assistant jobs in Rhode Island?

For Operations Administrative Assistant jobs in Rhode Island, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in Rhode Island look for?

The top searched job categories for Operations Administrative Assistant jobs in Rhode Island are:

What cities in Rhode Island are hiring for Operations Administrative Assistant jobs?

Cities in Rhode Island with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in Rhode Island as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $47,524 per year, or $22.8 per hour.

Administrative Assistant

Pivot Path Solutions

Newport, RI • On-site

$18 - $24.50/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 15 days ago

Job description

Pivot Path Solutions is an SBA Certified 8(a), Woman-Owned Small Business delivering mission-focused professional and technical services to the Department of Defense and Federal Government. We are seeking a dependable Administrative Assistant to support the Naval Undersea Warfare Center (NUWC) Division Newport, Sensors and SONAR Systems Department (Code 15). This role provides comprehensive office administration and customer support for a fast-paced engineering organization supporting the U.S. Navy's undersea warfare mission.Position Summary

The Administrative Assistant provides daily administrative and office support to assigned government organizations, ensuring efficient front office operations, accurate document management, meeting coordination, travel processing, and records maintenance. The ideal candidate is highly organized, customer-service oriented, and capable of managing multiple priorities while maintaining professionalism and attention to detail.

Essential ResponsibilitiesFront Office Operations
  • Provide front desk coverage during normal business hours.
  • Answer and route telephone calls professionally.
  • Welcome and direct visitors.
  • Maintain visitor logs and telephone message records.
  • Coordinate interview logistics.
  • Update emergency recall lists and personnel rosters.
  • Receive, sort, and distribute incoming and outgoing mail.
  • Monitor office equipment and coordinate maintenance requests.
  • Maintain office supply inventories.
Administrative Support
  • Prepare, edit, proofread, and format memoranda, reports, presentations, correspondence, and briefing materials.
  • Maintain correspondence tracking logs.
  • Scan, copy, route, file, and archive documents.
  • Assemble SF-52 personnel action packages by entering government-provided information.
  • Maintain electronic filing systems and records in accordance with Navy guidance.
Data & Office Support
  • Enter and verify data within government systems.
  • Review ERP timekeeping reports against leave records.
  • Prepare discrepancy reports for Government review.
  • Generate routine reports using Government databases.
Meeting & Travel Coordination
  • Schedule conference rooms.
  • Maintain calendars for leave, travel, and meetings.
  • Prepare meeting agendas.
  • Coordinate travel authorizations, vouchers, and training requests using DTS.
Security & Visitor Support
  • Coordinate DISS visit requests.
  • Prepare visitor documentation.
  • Ensure CUI and PII are handled properly.
  • Support classified document routing as directed.
Minimum Qualifications
  • High School Diploma or GED.
  • Minimum 2–3 years of administrative support experience.
  • Strong Microsoft Office skills.
  • Excellent organizational and communication skills.
  • Experience supporting multiple priorities simultaneously.
  • Ability to work onsite full-time.
Preferred Qualifications
  • Previous DoD or Federal administrative experience.
  • Experience using:
    • DTS
    • DISS
    • ERP/Fiori
    • Microsoft Teams
  • Familiarity with records management.
What We Offer:
Pivot Path Solutions strives to attract, motivate, and retain the best people in the industry. Our benefits package reflects our continued commitment to our employees by prioritizing the health and well-being of each member. The Company offers a comprehensive compensation package that includes:
  • Comprehensive benefits package, including health, dental, and vision insurance
  • Generous Contribution on Health, Dental and Vision Insurances
  • 100% Employer Paid Group Life Insurance, Short Term and Long-Term Disability
  • Safe Harbor 401(K) Plan
  • Health Saving Account (HSA)
  • Healthcare Flexible Saving Account (FSA) and Dependent Care FSA
  • Education Reimbursement
  • Employee Referral Program
U.S. Citizenship is required, and all selected applicants will be subject to a government security investigation. This includes meeting the eligibility requirements for access to classified information and the ability to obtain government-granted security clearance. Individuals may also be subject to background investigation including criminal history, employment verification, education verification, drug testing, and creditworthiness.

Powered by JazzHR

k7BFvErJtZ