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Operations Administrative Assistant Jobs in California

Nexxell Insurance Services

Be Seen First

Administrative Operations Assistant

Irvine, CA · On-site

  • Medical

We are looking for a full-time Administrative Assistant to become part of our team. Work Schedule 9 am - 5 pm RESPONSIBILITIES * Assisting with day-to-day operations * Collecting and compiling ...

Balanced Books

Administrative Assistant

Turlock, CA · On-site

$17 - $20/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Administrative Assistant About Us At Balanced Books, LLP, we are a fast-growing firm dedicated to ... Supporting day-to-day administrative tasks that facilitate smooth office operations.

Posted today

PrideStaff

Administrative Assistant

Fresno, CA · On-site

$20 - $25/hr

  • Medical

  • Dental

  • Vision

Administrative Assistant Location: Fresno, CA Pay: $20 - $25/hr D.O.E. Schedule: M-F Business Hours ... Credit Card Machine Operation & Balance * Manage Multiple Customer Requests Such as Hotel ...

Allana Buick

Administrative Assistant

Oakland, CA

$20.75 - $27.75/hr

You will have to ensure the efficient and smooth day-to-day operation of our office. You should ... Administrative Assistant responsibilities are: * Arrange events, appointments and travels * Manage ...

Allana Buick & Bers

Administrative Assistant

Oakland, CA · On-site

$20.75 - $27.75/hr

You will have to ensure the efficient and smooth day-to-day operation of our office. You should ... Administrative Assistant responsibilities are: * Arrange events, appointments and travels * Manage ...

Artius Solutions

Administrative Assistant

Commerce, CA · On-site

$30 - $33/hr

Onsite (5 Days/Week) Job Summary We are seeking a highly organized and detail-oriented Administrative Assistant to support manufacturing plant operations. The ideal candidate should have strong ...

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All JobsOperations Administrative JobsOperations Administrative Assistant JobsOperations Administrative Assistant Jobs in California

Operations Administrative Assistant information

See California salary details

$13

$23

$36

How much do operations administrative assistant jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for operations administrative assistant in California is $23.02, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $24.90 per hour, depending on experience, location, and employer.

How much does an operations administrative assistant get paid?

The average salary for an operations administrative assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits such as health insurance and paid time off are often included.

What is an operations administrative assistant?

Operations Administrative Assistants are professionals who support the daily functions of an organization’s operations team. They handle a variety of administrative tasks such as scheduling meetings, managing files, coordinating communication among departments, and assisting with reporting and data entry. Their role ensures that the operations department runs smoothly and efficiently, helping to resolve issues quickly and maintain productivity. These assistants often serve as a vital link between management, staff, and external partners.

What skills and qualifications are needed to be an operations administrative assistant?

To thrive as an Operations Administrative Assistant, you need strong organizational abilities, attention to detail, proficiency in office administration, and typically a high school diploma or associate degree. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and basic database management systems is commonly required. Excellent time management, communication, and problem-solving skills help you efficiently support teams and handle multiple priorities. These skills ensure smooth daily operations, accurate record-keeping, and effective coordination within the organization.

What is the difference between Operations Administrative Assistant vs Office Coordinator?

AspectOperations Administrative AssistantOffice Coordinator
Primary RoleSupports operational functions, manages administrative tasks related to business processesOversees daily office operations, manages administrative support for office environment
Required SkillsAdministrative skills, basic knowledge of operations, communicationOrganizational skills, multitasking, communication, customer service
Work EnvironmentCorporate offices, business settingsOffice settings, administrative departments
Common UsageUsed in industries with operational processes, logistics, or project supportUsed in general office environments, administrative support roles

The Operations Administrative Assistant and Office Coordinator roles share similarities in administrative skills and work environments. However, the Operations Administrative Assistant focuses more on supporting operational functions and processes, while the Office Coordinator manages overall office activities and administrative support. Both roles are essential for smooth business operations but serve slightly different functions within an organization.

What does an operations administrative assistant do?

An operations administrative assistant provides administrative support to ensure efficient business operations. They handle tasks such as scheduling, data entry, correspondence, and document management, often using office software like Microsoft Office. Strong organizational skills and attention to detail are essential for this role.

What are common challenges faced by operations administrative assistants and how can they be addressed?

Operations Administrative Assistants often juggle multiple tasks such as scheduling, managing documentation, and supporting team communications, which can sometimes lead to competing priorities and tight deadlines. Staying organized and using effective time management strategies, like prioritizing urgent tasks and utilizing productivity software, can help alleviate these challenges. Additionally, clear communication with team members and supervisors is crucial for clarifying expectations and ensuring smooth operations. Regularly updating processes and seeking feedback can also contribute to continuous improvement in this role.

What are popular job titles related to Operations Administrative Assistant jobs in California?

For Operations Administrative Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Operations Administrative Assistant jobs in California look for?

The top searched job categories for Operations Administrative Assistant jobs in California are:

What cities in California are hiring for Operations Administrative Assistant jobs?

Cities in California with the most Operations Administrative Assistant job openings:

Operations Administrative Assistant jobs near you
Infographic showing various Operations Administrative Assistant job openings in California as of August 2026, with employment types broken down into 84% Full Time, 12% Part Time, 2% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $47,892 per year, or $23 per hour.

Executive Administrative Assistant

VASL

San Francisco, CA • Remote

Full-time

Re-posted 20 days ago

Job description

Title: Executive Administrative Assistant

Job Type: Full-Time, Remote

Timings: 4 PM - 1 AM (Pakistan Standard Time)


Job Overview


We are seeking a highly organized and detail-oriented Operations & Administrative Coordinator to support daily business operations and communication workflows. The role primarily focuses on managing emails, maintaining records, coordinating with internal teams, and ensuring smooth execution of operational tasks. This position requires someone who can handle multiple priorities, stay organized in a fast-paced environment, and proactively support both operations and client communication.

Role and Responsibilities


Core Responsibilities (Initial Phase):

  • Monitor and manage emails, client communications, and internal channels (including chats and Zingle)
  • Assist in drafting, reviewing, and responding to emails
  • Perform data entry and maintain accurate records across systems
  • Schedule messages, reminders, and follow-ups, ensuring timely confirmations
  • Support staffing managers with event-day logistics (check-ins and check-outs)
  • Prepare and send client quotes using existing workflows and tools
  • Schedule and manage follow-up communications with clients
  • Draft and prepare contracts as required
  • Work extensively with Zoho One (especially Books and CRM) to manage and streamline operations

Secondary Responsibilities (Growth Phase):

  • Support sales pipeline management and client follow-ups
  • Handle advanced CRM and contract management tasks
  • Provide broader administrative and executive support
  • Assist with basic marketing tasks and process documentation
  • Identify opportunities to improve workflows and operational efficiency


Qualifications and Requirements



  • Bachelor’s degree in Business Administration, Management, or a related field (preferred)
  • 1–3 years of experience in operations, administration, or a similar role
  • Strong written and verbal communication skills
  • Experience with CRM systems, preferably Zoho One (Books & CRM)
  • Excellent organizational and multitasking abilities

VASL logo

About VASL

Sourced by ZipRecruiter

Industry

Business management consulting

Company size

11 - 50 Employees

Headquarters location

San Francisco, CA, US

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