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Operations Administration Jobs in Ontario (NOW HIRING)

Ci

Financial Operations Associate

Burlington, ON · On-site

CA$50K - CA$58K/yr

Support CAF administration, reporting, and reconciliation processes. * Execute and monitor key audit and operational controls to ensure compliance with established procedures and regulatory ...

Td

TDS Operations Analyst II

Toronto, ON · On-site

CA$59K - CA$84K/yr

Global Operations Overview With offices located around the world and with more than 650 ... Bi-lat Loan Administration: provides administrative, transactional and support functions for Bi ...

Omers

Associate, Operations Excellence

Toronto, ON

CA$62K - CA$72K/yr

In this role, you will support departmental projects, communications, invoice administration, SharePoint management, and operational programs that power national initiatives across the portfolio.

New

Td

TDS Operations Analyst III

Toronto, ON · On-site

Global Operations Overview With offices located around the world and with more than 650 ... Bi-lat Loan Administration: provides administrative, transactional and support functions for Bi ...

HPI Canada

Operations & Office Coordinator

Mississauga, ON · On-site

CA$52K - CA$58K/yr

The role will also provide administrative and operational support to the Managing Director and ... Key Responsibilities 1. Office Administration & Coordination * Serve as the primary point of ...

Omers

Property Operations Coordinator

Vaughan, ON · On-site +1

CA$62K - CA$72K/yr

As a Property Operations Coordinator you will play a pivotal role supporting one of Canada ... Accounts Payable & Financial Administration * Manage accounts payable processes, vendor invoices ...

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All JobsOperations Administration JobsOperations Administration Jobs in Ontario

Operations Administration information

What is the difference between Operations Administration vs Office Coordinator?

AspectOperations AdministrationOffice Coordinator
Required CredentialsTypically a high school diploma or associate degree; some roles prefer administrative or business certificationsHigh school diploma or equivalent; administrative experience helpful
Work EnvironmentOffice settings, often in corporate or industrial environmentsOffice environments, supporting daily administrative tasks
Employer & Industry UsageUsed across various industries including manufacturing, logistics, and corporate sectorsCommon in corporate, healthcare, and educational institutions
Search & Comparison IntentPeople comparing administrative roles with operational oversightIndividuals seeking administrative support or entry-level office roles

Operations Administration involves managing broader operational processes, including logistics, compliance, and strategic planning, while Office Coordinators focus on daily administrative tasks like scheduling, correspondence, and office support. Both roles are essential in maintaining efficient office functions but differ in scope and responsibilities.

How does an operations administration professional typically interact with other departments within an organization?

Professionals in Operations Administration regularly collaborate with various departments such as finance, human resources, and logistics to ensure smooth business processes. They often bridge communication gaps by coordinating schedules, managing documentation, and facilitating the flow of information between teams. This cross-functional interaction not only helps identify operational inefficiencies but also supports the implementation of process improvements. Building strong working relationships with colleagues across departments is key to success in this role.

How much does an operations administrator earn?

The average salary for an operations administrator typically ranges from $45,000 to $65,000 per year, depending on experience, location, and industry. Entry-level roles may start lower, while experienced professionals or those in high-demand areas can earn higher salaries. Skills in project management and familiarity with office software can influence earning potential.

What does an operations administrator do?

An operations administrator manages daily business functions, including coordinating workflows, maintaining records, and supporting staff to ensure efficient operations. They often use tools like spreadsheets and enterprise software, and may handle scheduling, communication, and process improvements within an organization.

What are the key skills and qualifications needed to thrive as an operations administrator, and why are they important?

To thrive as an Operations Administrator, you need strong organizational abilities, attention to detail, and proficiency in business administration, often supported by a relevant degree or experience. Familiarity with office management software like Microsoft Office Suite, ERP systems, and sometimes certifications such as CAP or PMP are commonly required. Excellent communication, problem-solving, and multitasking skills help you effectively coordinate tasks and support cross-functional teams. These competencies are crucial for ensuring seamless business operations, efficiency, and the smooth handling of daily administrative functions.

What is operations administration?

Operations Administration refers to the management and coordination of an organization's day-to-day activities to ensure efficient and effective business operations. This role typically involves overseeing administrative processes, streamlining workflows, maintaining records, and supporting various departments. Professionals in operations administration help ensure that businesses run smoothly by implementing policies, managing resources, and facilitating communication between teams. Their work is essential for improving productivity and maintaining organizational standards.

Is operations administration a high paying job?

Operations administration roles can offer competitive salaries, especially with experience, certifications, and in larger organizations. Salaries vary based on industry, location, and level of responsibility, but they generally provide a stable income with opportunities for advancement.
What are the most commonly searched types of Operations Administration jobs in Ontario? The most popular types of Operations Administration jobs in Ontario are:
What cities in Ontario are hiring for Operations Administration jobs? Cities in Ontario with the most Operations Administration job openings:
Operations Administration jobs near you
Infographic showing various Operations Administration job openings in Ontario as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Executive Assistant

Nia Centre for the Arts

Toronto, ON • On-site

Full-time

Re-posted 16 days ago

Job description

Salary:

About the Role

Nia Centre for the Arts is seeking a highly capable Executive Assistant to work closely with the Executive Director. This role goes beyond traditional administrative support and is designed for someone who thrives in a fast-paced, mission-driven environment and enjoys operating as an organizer, and trusted extension of senior leadership.

The Executive Assistant will play a critical role in helping the Executive Director stay focused, prepared, and ahead by: managing information flow, drafting materials, coordinating priorities, and translating ideas into clear, actionable outputs.

This is an ideal role for someone with strong judgment, excellent writing skills, and the confidence to work with senior leaders, board members, funders, and external partners.

Key Responsibilities

Executive Support & Strategic Coordination

  • Act as a trusted partner to the Executive Director, helping manage priorities, deadlines, and decision-making flow
  • Anticipate needs and proactively prepare materials, briefings, and follow-ups
    Draft emails, presentations, proposals, and internal documents on behalf of the Executive Director

Communications & Documentation

  • Manage the Executive Directors inbox with discretion and judgment, drafting responses and flagging items for escalation
  • Prepare meeting agendas, briefing notes, and materials for board, funder, and senior-level meetings
  • Take and synthesize meeting notes, ensuring clear documentation, follow-up, and accountability

Board & Governance Support

  • Coordinate board meetings, including scheduling, pulling together materials, drafting agendas and minutes
  • Support follow-up on board decisions and action items

Operations & Administration

  • Manage scheduling, travel, reimbursements, and expense tracking
  • Support coordination across internal teams to ensure smooth execution of priorities
  • Maintain organized systems for documents, calendars, invoices and correspondence

Process Improvement

  • Identify gaps, inefficiencies, or risks and propose improvements to systems and workflows
    Support the development of templates, tracking tools, and processes that improve clarity and efficiency

What Were Looking For

  • Demonstrated experience supporting a senior executive, director, or founder in a complex organization
  • Strong judgment and ability to prioritize without constant direction
  • Excellent written communication skills, with experience drafting on behalf of others
  • Ability to synthesize information and translate ideas into clear, well-structured materials
  • High level of discretion, professionalism, and emotional intelligence
  • Comfort working with ambiguity and managing competing priorities
  • Interest in arts, culture, community development, or mission-driven work is an asset

How You Work

  • You are proactive and think one step ahead
  • You draft first and refine, rather than waiting for perfect clarity
  • You are comfortable asking thoughtful questions and offering recommendations
  • You hold context across projects and relationships
  • You value clarity, documentation, and follow-through

Why This Role Matters

This role is central to Nia Centres leadership and impact. The Executive Assistant will help ensure the Executive Director is supported to lead effectively, steward relationships, and focus on strategic growth; enabling the organization to continue building strong cultural infrastructure for Black artists and communities.