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Operations Administration Assistant Jobs in Ontario

Clearway

The Operations Administrator will report directly to the Manager, Administration. Location ... * Assist with training and onboarding for new employees. * Maintain and coordinate annual labour ...

Clearway

The Operations Administrator will report directly to the Manager, Administration. Location ... * Assist with training and onboarding for new employees. * Maintain and coordinate annual labour ...

Chicago 58 Food Products

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Administrator Assistant

Woodbridge, ON · On-site

CA$18 - CA$20/hr

We are looking for a dependable, organized, and energetic Administrator Assistant / Shipping Assistant to support our daily operations. This is a hands-on role that combines office administration ...

Education Authority

... operational difficulties and non-invasive medical/clinical difficulties pertaining to pupil(s ... ADMINISTRATION * Assist with classroom administration. * Assist the class teacher and/or other ...

Education Authority

... operational difficulties and non-invasive medical/clinical difficulties pertaining to pupil(s ... ADMINISTRATION * Assist with classroom administration. * Assist the class teacher and/or other ...

Education Authority

... operational difficulties and non-invasive medical/clinical difficulties pertaining to pupil(s ... ADMINISTRATION * Assist with classroom administration. * Assist the class teacher and/or other ...

Nia Centre

Executive Assistant

Toronto, ON

Support follow-up on board decisions and action items Operations & Administration * Manage ... The Executive Assistant will help ensure the Executive Director is supported to lead effectively ...

Ci

Private Client Operations Specialist

Toronto, ON

CA$34K - CA$58K/yr

Support team with quality control efforts and assist in other Private Client/CIIS desks or special ... Working knowledge of day-to-day operations/administration of client accounts, with strong ...

ShyftLabs

Office Operations Assistant

Toronto, ON · On-site

CA$17 - CA$18/hr

... Operations Assistant to support our day-to-day workplace operations. This role is ideal for a ... Currently pursuing or recently completed a degree or diploma in Business Administration ...

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Operations Administration Assistant information

What is an operations administration assistant?

Operations Administration Assistants are professionals who provide administrative and organizational support to ensure the smooth functioning of a company's operations. They handle tasks such as scheduling meetings, maintaining records, managing correspondence, and assisting with day-to-day office activities. Their role is crucial in helping operations managers and teams work efficiently by streamlining processes and handling administrative details. They often act as a liaison between different departments and help maintain effective communication within the organization.

How does an operations administration assistant typically interact with other departments within an organization?

As an Operations Administration Assistant, you'll often serve as a central point of contact between various departments such as HR, finance, and operations management. Your role involves coordinating schedules, processing documentation, and ensuring that information flows smoothly between teams. Effective communication and organizational skills are essential, as you'll frequently handle requests, relay messages, and help resolve minor issues that arise during daily business operations. This collaborative environment provides valuable exposure to different functions within the company, making it a great stepping stone for broader administrative or operations roles.

What are the key skills and qualifications needed to thrive as an operations administration assistant, and why are they important?

To thrive as an Operations Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, database management systems, and scheduling tools is typically required. Excellent communication, time management, and problem-solving abilities are key soft skills that enhance effectiveness in supporting teams and handling multiple priorities. These skills ensure efficient workflow, accurate record-keeping, and smooth daily operations within any organization.

What is the difference between Operations Administration Assistant vs Office Administrator?

AspectOperations Administration AssistantOffice Administrator
CredentialsTypically requires high school diploma or equivalent; some roles prefer administrative certificationsSimilar credentials; often requires administrative or office management certifications
Work EnvironmentSupports operational teams, often in logistics, manufacturing, or service industriesWorks across various departments, managing office functions in diverse industries
Employer & Industry UsageCommon in logistics, manufacturing, and corporate sectorsWidely used across corporate, government, and non-profit organizations
Search & Comparison IntentOften searched by those looking for operational support rolesMore general, but frequently compared for office support positions

The Operations Administration Assistant and Office Administrator roles share similarities in credentials and work environment, but the Operations Administration Assistant focuses more on supporting operational functions within specific industries, while the Office Administrator handles broader office management tasks across various sectors.

How much does an operations administration assistant get paid?

The average salary for an operations administration assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and work environment also vary by employer.

What cities in Ontario are hiring for Operations Administration Assistant jobs?

Cities in Ontario with the most Operations Administration Assistant job openings:

Operations Administration Assistant jobs near you
Infographic showing various Operations Administration Assistant job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 18% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution.

Legal Operations & Administration Specialist

VCNA

Toronto, ON • Hybrid

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted yesterday

New

Job description

WELCOME TO VCNA!

We are St Marys Cement, part of Votorantim Cimentos North America (VCNA), as the North American operations of Votorantim Cimentos, a global building materials and sustainability solutions leader in 11 countries, we are helping to make a positive impact and are transforming our world. We have a culture built on solid partnerships, long-lasting relationships, and opportunities for those who want to learn, grow and be part of a diverse and dynamic culture.

With solutions that include cement, ready-mix concrete and aggregates, we help to build homes, highways, hospitals, buildings, bridges, and schools across the Canadian and U.S. Great Lakes region and Northeast United States. Our commitment to excellence can be seen in those who invest and believe in what we do, those who share their lives with us, those who trust in our deliveries and those committed to innovation and a sustainable future.

Every day, we have the chance to accomplish something new and you're invited to be part of it.

 

WHAT IS THE OPPORTUNITY?

The Legal Operations & Administration Specialist supports the efficient, effective, and visible functioning of the legal department. This role combines legal operations, technology enablement, knowledge management, and core administrative responsibilities.

The position is responsible for improving processes, managing legal systems and information, supporting financial and reporting functions, and ensuring the smooth day-to-day administrative operation of the legal team.

This role requires both strategic thinking and hands-on execution, including responsibility for detailed administrative tasks such as document management, record-keeping, and file organization.

This role is a hybrid position combining:

  • Legal operations and process improvement
  • Technology and knowledge management
  • Core administrative and record-keeping responsibilities

Success in the role will depend on the ability to balance hands-on administrative execution with continuous improvement of how the legal function operates.

WHAT WILL YOU DO ?

Legal Operations & Performance 

  • Support the development and tracking of key performance indicators (KPIs) for the legal department
  • Prepare regular reports, dashboards, and presentations for internal stakeholders
  • Manage legal quarterly reserve reports
  • Assist in identifying opportunities to improve efficiency, workflows, and service delivery
  • Support implementation of departmental initiatives and process improvements

Technology & Systems 

  • Administer and maintain legal systems, including document management systems, SharePoint, and other legal technology tools
  • Assist with legal database processes, including opening matters and setting reminders
  • Identify and implement opportunities to improve efficiency through technology
  • Act as a liaison with IT for system enhancements, access, and troubleshooting
  • Support adoption of new tools and processes across the legal team

Knowledge Management & Intranet Presence

  • Maintain and enhance the legal team's SharePoint/intranet site
  • Organize legal templates, precedents, and guidance materials
  • Improve accessibility and usability of legal resources for internal clients
  •  continuously improve and streamline legal intake and other legal processes
  • Support development of standardized materials and self-service tools
  • Possess general awareness of location of data and assist on information retrieval in response to company or auditor requests for information
  • Manage litigation hold process

Financial & Vendor Management

  • Manage legal billing processes, including invoice intake, review coordination, and tracking
  • Support accruals, budgeting, and spend reporting
  • Maintain records relating to external counsel and other legal vendors
  • Assist with cost management initiatives and reporting

Administrative & Operational Support

  • Maintain accurate and organized legal records, files, and databases
  • Oversee document and file management systems, including naming conventions and retention practices
  • Perform and/or coordinate administrative tasks such as document execution, filing, document organization, matter tracking, reminder-setting, and record-keeping
  • Support onboarding of legal team members with respect to training on legal systems and processes
  • Ensure consistency and standardization of administrative practices across the team
  • Support large projects, including on large transactions and litigation files

Communications & Presentation Support

  • Prepare presentations, reports, and internal communications materials
  • Support the legal team's internal visibility and engagement within the business
  • Assist with coordination of internal meetings, materials, and updates

Scope & Collaboration

  • Works closely with lawyers, law clerks, and functional specialists (e.g., privacy, insurance)
  • Interacts with Finance, IT, and other corporate functions
  • Supports the legal team across all business areas (aggregates, concrete, cement, and related operations, if you want to include that specificity)

WHAT DO YOU NEED TO SUCCEED?

  • Completed post-secondary degree or diploma in a legal, business or technology area of study
  • Law Clerk certification or experience as a law clerk not required but helpful
  • Experience in a legal department, law firm, or similar professional services environment
  • Experience with legal operations, legal administration, or office management functions
  • Strong proficiency in Microsoft 365 tools, including SharePoint, Excel, and PowerPoint
  • Experience with legal technology systems (e.g., e-billing, document management) is an asset

Key Skills & Attributes

  • Strong organizational and file management skills with high attention to detail
  • Ability to manage both strategic initiatives and routine administrative tasks
  • Process-oriented with a focus on continuous improvement
  • Strong communication and presentation skills
  • Comfortable working with data, reporting, and metrics
  • Proactive, resourceful, and able to operate independent

Location- Toronto

WHAT'S IN IT FOR YOU? 

  • Being part of VCNA is being part of building famous landmarks such as Toronto's CN Tower, Roy Thompson Hall, Maple Leaf Gardens and the Darlington Nuclear Station and Ryerson Centre, St. Regis Chicago and 150 N. Riverside, Louis High-Speed Rail in Chicago and more
  • Opportunities to collaborate with teams around the globe and growth opportunities in different areas
  • Training, professional development
  • Tuition reimbursement/assistance
  • Competitive wages, vacation and holiday time
  • Medical, dental, vision, disability and life insurance
  • RRSP and DC (CAN) and 401K (U.S.)
  • Lifeworks Employee Assistance Program (EAP): confidential support for you and your family (CAN)
  • Educational scholarship program for dependents of regular salaried employees.
  • Fertility drug coverage
  • Paid Maternity Leave Top Up
  • Hybrid work model for certain positions

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