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Operations Administration Assistant Jobs in Ontario

APT & Solid GC

Program Administrator

Nepean, ON · On-site

... administration. * Assist with reporting, data tracking, and continuous improvement initiatives to support overall program performance. * Perform other administrative, coordination, and operational ...

APT & Solid GC

Program Administrator

Nepean, ON · On-site

... administration. * Assist with reporting, data tracking, and continuous improvement initiatives to support overall program performance. * Perform other administrative, coordination, and operational ...

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Operations Administration Assistant information

How does an operations administration assistant typically interact with other departments within an organization?

As an Operations Administration Assistant, you'll often serve as a central point of contact between various departments such as HR, finance, and operations management. Your role involves coordinating schedules, processing documentation, and ensuring that information flows smoothly between teams. Effective communication and organizational skills are essential, as you'll frequently handle requests, relay messages, and help resolve minor issues that arise during daily business operations. This collaborative environment provides valuable exposure to different functions within the company, making it a great stepping stone for broader administrative or operations roles.

What are the key skills and qualifications needed to thrive as an operations administration assistant, and why are they important?

To thrive as an Operations Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, database management systems, and scheduling tools is typically required. Excellent communication, time management, and problem-solving abilities are key soft skills that enhance effectiveness in supporting teams and handling multiple priorities. These skills ensure efficient workflow, accurate record-keeping, and smooth daily operations within any organization.

What is an operations administration assistant?

Operations Administration Assistants are professionals who provide administrative and organizational support to ensure the smooth functioning of a company's operations. They handle tasks such as scheduling meetings, maintaining records, managing correspondence, and assisting with day-to-day office activities. Their role is crucial in helping operations managers and teams work efficiently by streamlining processes and handling administrative details. They often act as a liaison between different departments and help maintain effective communication within the organization.

What does an operations administration assistant do?

An operations administration assistant provides administrative support to ensure smooth business operations. They handle tasks such as scheduling, data entry, document management, and communication coordination, often using office software like Microsoft Office or Google Workspace. The role requires strong organizational skills and attention to detail to support various departments within an organization.

What is the difference between Operations Administration Assistant vs Office Administrator?

AspectOperations Administration AssistantOffice Administrator
CredentialsTypically requires high school diploma or equivalent; some roles prefer administrative certificationsSimilar credentials; often requires administrative or office management certifications
Work EnvironmentSupports operational teams, often in logistics, manufacturing, or service industriesWorks across various departments, managing office functions in diverse industries
Employer & Industry UsageCommon in logistics, manufacturing, and corporate sectorsWidely used across corporate, government, and non-profit organizations
Search & Comparison IntentOften searched by those looking for operational support rolesMore general, but frequently compared for office support positions

The Operations Administration Assistant and Office Administrator roles share similarities in credentials and work environment, but the Operations Administration Assistant focuses more on supporting operational functions within specific industries, while the Office Administrator handles broader office management tasks across various sectors.

How much does an operations administration assistant get paid?

The average salary for an operations administration assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and work environment also influence overall compensation.
What cities in Ontario are hiring for Operations Administration Assistant jobs? Cities in Ontario with the most Operations Administration Assistant job openings:
Operations Administration Assistant jobs near you
Infographic showing various Operations Administration Assistant job openings in Ontario as of August 2026, with employment types broken down into 87% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Program Administrator

APT & Solid GC

Nepean, ON • On-site

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Salary: $55,000

Program Administrator

Job Overview

We are seeking a detail-oriented and highly organized Program Administrator to join our construction management team. The Program Administrator is responsible for providing administrative and operational support across multiple renovation and construction projects, ensuring program activities are coordinated efficiently from planning through completion. This role serves as a central point of communication between clients, project managers, contractors, suppliers, property management, and internal departments to support the successful delivery of renovation programs. The ideal candidate has strong organizational skills, construction industry experience, and proficiency with project management software and Microsoft Office applications.

Key Responsibilities

  • Provide administrative and operational support for multiple renovation and construction projects within the program portfolio.
  • Collaborate with clients to prepare detailed scopes of work for construction trades.
  • Support the Project Manager by reviewing kitchen layout drawings and coordinating cabinetry and material orders with suppliers.
  • Maintain project schedules and track milestones using project management software (Asana), ensuring tasks, documentation, and site photos are current.
  • Review construction trade invoices, make authorized adjustments, communicate revisions to trades, and submit approved invoices to Accounting for processing.
  • Coordinate plumbing activities, including scheduling building water shutdowns and providing advance notice to minimize disruption to residents.
  • Schedule Notices of Entry with property management and coordinate site access for contractors performing installations, repairs, and service work.
  • Coordinate appliance repairs with wholesale appliance suppliers and authorized service technicians.
  • Arrange the delivery, exchange, and removal of dumpsters at project sites.
  • Prepare monthly appliance inventory reports and maintain accurate inventory records.
  • Prepare project completion documentation, closeout packages, and sign-off records to ensure all work meets required quality standards.
  • Maintain organized electronic program and project files in OneDrive, including kitchen layouts, scopes of work, contracts, correspondence, permits, and other supporting documentation.
  • Monitor project schedules, deadlines, and deliverables, proactively identifying administrative issues that could impact project timelines.
  • Communicate professionally with clients, contractors, suppliers, property managers, and internal team members to facilitate the successful delivery of program objectives.
  • Utilize Microsoft Outlook, Excel, Word, Teams, and other business applications to prepare reports, manage documentation, and support day-to-day program administration.
  • Assist with reporting, data tracking, and continuous improvement initiatives to support overall program performance.
  • Perform other administrative, coordination, and operational duties as assigned to support the successful execution of construction and renovation programs.

Qualifications

  • Experience in construction, renovation, project administration, or program administration preferred.
  • Strong organizational, time management, and multitasking abilities.
  • Excellent written and verbal communication skills.
  • Experience using project management software such as Asana or similar platforms.
  • Proficiency in Microsoft Office 365 (Outlook, Excel, Word, Teams, and OneDrive).
  • Ability to manage multiple priorities while maintaining accuracy and attention to detail.
  • Knowledge of construction processes, trades, and project documentation is an asset.