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Operations Administration Jobs in Maine (NOW HIRING)

Geiger Brothers

Operations Specialist II

Lewiston, ME · On-site

$18.67 - $21/hr

Geiger is seeking an Operations Administration Specialist II to join our team. As a company, we share a passion for providing an exceptional customer experience. We value our people, and our ...

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Operations Administration information

What is the difference between Operations Administration vs Office Coordinator?

AspectOperations AdministrationOffice Coordinator
Required CredentialsTypically a high school diploma or associate degree; some roles prefer administrative or business certificationsHigh school diploma or equivalent; administrative experience helpful
Work EnvironmentOffice settings, often in corporate or industrial environmentsOffice environments, supporting daily administrative tasks
Employer & Industry UsageUsed across various industries including manufacturing, logistics, and corporate sectorsCommon in corporate, healthcare, and educational institutions
Search & Comparison IntentPeople comparing administrative roles with operational oversightIndividuals seeking administrative support or entry-level office roles

Operations Administration involves managing broader operational processes, including logistics, compliance, and strategic planning, while Office Coordinators focus on daily administrative tasks like scheduling, correspondence, and office support. Both roles are essential in maintaining efficient office functions but differ in scope and responsibilities.

How does an operations administration professional typically interact with other departments within an organization?

Professionals in Operations Administration regularly collaborate with various departments such as finance, human resources, and logistics to ensure smooth business processes. They often bridge communication gaps by coordinating schedules, managing documentation, and facilitating the flow of information between teams. This cross-functional interaction not only helps identify operational inefficiencies but also supports the implementation of process improvements. Building strong working relationships with colleagues across departments is key to success in this role.

How much does an operations administrator earn?

The average salary for an operations administrator typically ranges from $45,000 to $65,000 per year, depending on experience, location, and industry. Entry-level roles may start lower, while experienced professionals or those in high-demand areas can earn higher salaries. Skills in project management and familiarity with office software can influence earning potential.

What does an operations administrator do?

An operations administrator manages daily business functions, including coordinating workflows, maintaining records, and supporting staff to ensure efficient operations. They often use tools like spreadsheets and enterprise software, and may handle scheduling, communication, and process improvements within an organization.

What are the key skills and qualifications needed to thrive as an operations administrator, and why are they important?

To thrive as an Operations Administrator, you need strong organizational abilities, attention to detail, and proficiency in business administration, often supported by a relevant degree or experience. Familiarity with office management software like Microsoft Office Suite, ERP systems, and sometimes certifications such as CAP or PMP are commonly required. Excellent communication, problem-solving, and multitasking skills help you effectively coordinate tasks and support cross-functional teams. These competencies are crucial for ensuring seamless business operations, efficiency, and the smooth handling of daily administrative functions.

What is operations administration?

Operations Administration refers to the management and coordination of an organization's day-to-day activities to ensure efficient and effective business operations. This role typically involves overseeing administrative processes, streamlining workflows, maintaining records, and supporting various departments. Professionals in operations administration help ensure that businesses run smoothly by implementing policies, managing resources, and facilitating communication between teams. Their work is essential for improving productivity and maintaining organizational standards.

Is operations administration a high paying job?

Operations administration roles can offer competitive salaries, especially with experience, certifications, and in larger organizations. Salaries vary based on industry, location, and level of responsibility, but they generally provide a stable income with opportunities for advancement.
Operations Administration jobs near you
Infographic showing various Operations Administration job openings in Maine as of August 2026, with employment types broken down into 87% Full Time, 10% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Operations Specialist II

Geiger Brothers

Lewiston, ME • On-site

$18.67 - $21/hr

Full-time

Retirement

Posted 17 days ago

Job description



Join the largest privately held promotional products company in the US.

  • Enjoy a competitive compensation package.
  • Full benefits package that includes Education Reimbursement and 401k (with match).
  • Click side bar links for more information about who we are and what we do.
  • Optional - Work remotely from home for added flexibility.

Geiger is seeking an Operations Administration Specialist II to join our team. As a company, we share a passion for providing an exceptional customer experience. We value our people, and our associates are by far our most valuable assets.

As an Operations Administration Specialist, you will perform a multitude of different tasks. A successful candidate will be an excellent multitasker who can learn quickly and adapt to various departments’ needs, sometimes on short notice.

If you are interested in joining our fantastic team, apply today!

Primary functions:

  • Verify and process sales orders
    • Review submitted orders for accuracy and compliance to Geiger policies and procedures
    • Make necessary adjustments
    • If clarification or correction is needed, contact other parties (sales partners, service team, or other departments) for resolution and assist in implementing it
    • Decide when orders are ready to move to other systems
    • Process credit card payments and address card declines
    • Send purchase orders to suppliers when the order is ready
  • Follow-up on purchase orders with suppliers to make sure they ship on time
    • Enter supplier’s information into the appropriate system
    • Contact vendors for order status updates
  • Process vendor invoices
    • Research and resolve discrepancies, and adjust when necessary
    • Adequately address orders/invoices that require special handling
  • Invoice customers
    • Review and complete special billing requirements
    • Compile consolidated invoices and associated reports
  • Review supplier statements
  • Process supplier prepayments

Requirements:

  • The ability to switch tasks and adapt easily
  • The ability to work independently and as part of the team
  • Strong written and verbal communication

What is in it for you?

  • Full benefits package
  • Onsite Wellness Center and onsite fitness classes
  • Education reimbursement
  • Profit-sharing
  • 401k (with a match!)

Full-Time Regular

M - F, 40 Hours weekly


Geiger is an Equal Opportunity/Affirmative Action Employer: We are committed to creating an inclusive environment for all our associates.