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Operations Administration Assistant Jobs in New York

Axelon

Administrative Assistant

Manhattan, NY · On-site

$25/hr

Administrative Assistant Pay Rate: $25 per hour, W2 Duration : 3+ Month Contract Work Mode: Hybrid ... Support Operations & Administration initiatives, special projects, team meetings, catered lunches ...

Solomon Page

Operations Associate

Brooklyn, NY · On-site

$40/hr

Support Fellowship and Catalyst Program Operations * Maintain program calendars and coordinate ... Support Community Engagement and Administration * Assist with tracking and monitoring new member ...

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Operations Administration Assistant information

What is an operations administration assistant?

Operations Administration Assistants are professionals who provide administrative and organizational support to ensure the smooth functioning of a company's operations. They handle tasks such as scheduling meetings, maintaining records, managing correspondence, and assisting with day-to-day office activities. Their role is crucial in helping operations managers and teams work efficiently by streamlining processes and handling administrative details. They often act as a liaison between different departments and help maintain effective communication within the organization.

How does an operations administration assistant typically interact with other departments within an organization?

As an Operations Administration Assistant, you'll often serve as a central point of contact between various departments such as HR, finance, and operations management. Your role involves coordinating schedules, processing documentation, and ensuring that information flows smoothly between teams. Effective communication and organizational skills are essential, as you'll frequently handle requests, relay messages, and help resolve minor issues that arise during daily business operations. This collaborative environment provides valuable exposure to different functions within the company, making it a great stepping stone for broader administrative or operations roles.

What are the key skills and qualifications needed to thrive as an operations administration assistant, and why are they important?

To thrive as an Operations Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, database management systems, and scheduling tools is typically required. Excellent communication, time management, and problem-solving abilities are key soft skills that enhance effectiveness in supporting teams and handling multiple priorities. These skills ensure efficient workflow, accurate record-keeping, and smooth daily operations within any organization.

What is the difference between Operations Administration Assistant vs Office Administrator?

AspectOperations Administration AssistantOffice Administrator
CredentialsTypically requires high school diploma or equivalent; some roles prefer administrative certificationsSimilar credentials; often requires administrative or office management certifications
Work EnvironmentSupports operational teams, often in logistics, manufacturing, or service industriesWorks across various departments, managing office functions in diverse industries
Employer & Industry UsageCommon in logistics, manufacturing, and corporate sectorsWidely used across corporate, government, and non-profit organizations
Search & Comparison IntentOften searched by those looking for operational support rolesMore general, but frequently compared for office support positions

The Operations Administration Assistant and Office Administrator roles share similarities in credentials and work environment, but the Operations Administration Assistant focuses more on supporting operational functions within specific industries, while the Office Administrator handles broader office management tasks across various sectors.

How much does an operations administration assistant get paid?

The average salary for an operations administration assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and work environment also vary by employer.

What are the most commonly searched types of Operations Administration jobs in New York?

The most popular types of Operations Administration jobs in New York are:

What cities in New York are hiring for Operations Administration Assistant jobs?

Cities in New York with the most Operations Administration Assistant job openings:

Operations Administration Assistant jobs near you
Infographic showing various Operations Administration Assistant job openings in New York as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

HR Operations Coordinator

The Child Center of NY, Inc.

Queens, NY • On-site

$65K - $70K/yr

Full-time

Posted 14 days ago

Job description

This position is Hybrid; candidate must reside in the NYC area.
Summary
The HR Operations Coordinator is responsible for providing high-quality operational and administrative support. This role will manage key HR processes including invoice processing, data validation, employment verifications, benefits administration support, union coordination, and employee service desk activities. The HR Operations Coordinator will also help maintain and improve HR workflows, systems, and processes to ensure accurate, timely, and efficient service to employees and HR stakeholders.
The ideal candidate is highly organized, detail-oriented, service-oriented, and comfortable working with confidential employee information in a fast-paced environment.
Key Responsibilities
HR Operations & Administration
  • Process, review, reconcile, and track HR-related invoices, ensuring accuracy, appropriate approvals, and timely processing.
  • Perform regular HR data validation and quality checks to ensure employee information is accurate and up to date.
  • Maintain accurate HR records, documentation, reports, and operational files.
  • Complete employment verifications in accordance with established policies and procedures.
  • Support day-to-day HR operational activities and ensure requests are completed accurately and within established service levels.
  • Assist with HR projects, audits, reporting, and other administrative initiatives as needed.

Employee Service Desk
    • Provide responsive and professional support through the HR employee service desk.
    • Respond to employee questions and requests related to HR policies, benefits, employee records, and general HR processes.
    • Research and resolve employee inquiries or escalate issues to the appropriate HR team or subject-matter expert.
    • Help identify recurring employee questions or process issues and recommend improvements.

Benefits Support
    • Assist with day-to-day benefits administration, including employee eligibility, enrollment, life events, and employee inquiries.
    • Coordinate with benefits vendors and internal HR partners to resolve issues and maintain accurate employee information.
    • Support benefits-related audits, reconciliations, reporting, and communications.
    • Maintain appropriate documentation and ensure benefits-related information is processed accurately and confidentially.

Union & Employee Relations Support
    • Serve as an administrative liaison between HR and union representatives.
    • Coordinate information requests, documentation, meetings, and follow-up activities involving unions.
    • Maintain accurate records related to union employees and applicable processes.
    • Support HR leadership with administrative activities related to collective bargaining agreements and union-related requirements.
    • Ensure requests and communications are handled professionally, consistently, and within required timelines.

HR Systems & Workflow Optimization
    • Utilize Dayforce and other HR systems to maintain and validate employee information and support HR processes.
    • Assist with HR workflow management and identify opportunities to improve efficiency, accuracy, and employee experience.
    • Help document processes, develop standard operating procedures, and implement process improvements.
    • Partner with HR team members and cross-functional stakeholders to troubleshoot system and workflow issues.
    • Support data reporting and analysis using HR systems and Microsoft Office tools.

Required Qualifications
      • 5+ years of experience in HR operations, HR administration, HR shared services, benefits, or a related Human Resources function.
      • Bachelor's degree in Human Resources, Business Administration, or a related field preferred/required.
      • Experience working with Dayforce or a comparable HRIS; Dayforce experience strongly preferred.
      • Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
      • Strong attention to detail and demonstrated ability to validate and maintain accurate data.
      • Experience handling confidential and sensitive employee information.
      • Strong organizational skills with the ability to manage multiple priorities and deadlines.
      • Excellent written and verbal communication skills.
      • Strong customer-service orientation and ability to work effectively with employees at all levels.
      • Ability to collaborate with HR partners, vendors, union representatives, and cross-functional stakeholders.
      • Strong problem-solving skills and the ability to research issues and determine appropriate solutions.

Preferred Qualifications
      • Experience supporting employees in a unionized environment.
      • Experience with HR shared services or an employee service center/service desk.
      • Experience supporting benefits administration.
      • Experience processing invoices, vendor payments, or HR-related financial transactions.
      • Experience with HR data audits, reporting, and reconciliation.
      • Experience documenting and improving HR workflows and processes.

The Child Center of NY is an Equal Opportunity Employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status or any other category protected by Federal, State or local law. EOE M/F/D/V

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