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Operations Administration Assistant Jobs in Delaware

Robert Half

Tax Assistant

Wilmington, DE · On-site

$30/hr

We are looking for an Tax Assistant to join a hybrid team in Wilmington, Delaware, supporting a ... Provide backup support for broader operations administration, including mailing payments or ...

WSFS Bank

Executive Assistant II

Wilmington, DE · On-site

$64K - $105K/yr

Executive Assistant At WSFS Bank, we empower our Associates to grow their careers, guide our ... operational administration while providing flexible, high-level support across the executive team ...

WSFS Bank

Executive Assistant II

Wilmington, DE · On-site

$64K - $105K/yr

The Executive Assistant will provide high-level, proactive administrative and operational support ... operational administration while providing flexible, high-level support across the executive team ...

Wsfsbank

Executive Assistant II

Wilmington, DE · On-site

$64K - $105K/yr

The Executive Assistant will provide high-level, proactive administrative and operational support ... operational administration while providing flexible, high-level support across the executive team ...

WSFS Bank

Executive Assistant II

Wilmington, DE

$64K - $105K/yr

The Executive Assistant will provide high-level, proactive administrative and operational support ... operational administration while providing flexible, high-level support across the executive team ...

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Operations Administration Assistant information

What is an operations administration assistant?

Operations Administration Assistants are professionals who provide administrative and organizational support to ensure the smooth functioning of a company's operations. They handle tasks such as scheduling meetings, maintaining records, managing correspondence, and assisting with day-to-day office activities. Their role is crucial in helping operations managers and teams work efficiently by streamlining processes and handling administrative details. They often act as a liaison between different departments and help maintain effective communication within the organization.

How does an operations administration assistant typically interact with other departments within an organization?

As an Operations Administration Assistant, you'll often serve as a central point of contact between various departments such as HR, finance, and operations management. Your role involves coordinating schedules, processing documentation, and ensuring that information flows smoothly between teams. Effective communication and organizational skills are essential, as you'll frequently handle requests, relay messages, and help resolve minor issues that arise during daily business operations. This collaborative environment provides valuable exposure to different functions within the company, making it a great stepping stone for broader administrative or operations roles.

What are the key skills and qualifications needed to thrive as an operations administration assistant, and why are they important?

To thrive as an Operations Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, database management systems, and scheduling tools is typically required. Excellent communication, time management, and problem-solving abilities are key soft skills that enhance effectiveness in supporting teams and handling multiple priorities. These skills ensure efficient workflow, accurate record-keeping, and smooth daily operations within any organization.

What is the difference between Operations Administration Assistant vs Office Administrator?

AspectOperations Administration AssistantOffice Administrator
CredentialsTypically requires high school diploma or equivalent; some roles prefer administrative certificationsSimilar credentials; often requires administrative or office management certifications
Work EnvironmentSupports operational teams, often in logistics, manufacturing, or service industriesWorks across various departments, managing office functions in diverse industries
Employer & Industry UsageCommon in logistics, manufacturing, and corporate sectorsWidely used across corporate, government, and non-profit organizations
Search & Comparison IntentOften searched by those looking for operational support rolesMore general, but frequently compared for office support positions

The Operations Administration Assistant and Office Administrator roles share similarities in credentials and work environment, but the Operations Administration Assistant focuses more on supporting operational functions within specific industries, while the Office Administrator handles broader office management tasks across various sectors.

How much does an operations administration assistant get paid?

The average salary for an operations administration assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and work environment also vary by employer.

What cities in Delaware are hiring for Operations Administration Assistant jobs?

Cities in Delaware with the most Operations Administration Assistant job openings:

Operations Administration Assistant jobs near you
Infographic showing various Operations Administration Assistant job openings in Delaware as of August 2026, with employment types broken down into 83% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Tax Assistant

Robert Half

Wilmington, DE • On-site

$30/hr

Temporary

Posted 5 days ago

Job description

We are looking for an Tax Assistant to join a hybrid team in Wilmington, Delaware, supporting a busy tax operations function within a trust services environment. This contract position with potential for permanency is ideal for someone who is highly organized, comfortable managing time-sensitive administrative processes, and able to maintain precise records across multiple systems. The role centers on coordinating tax-related documentation, payments, and filings while partnering closely with internal teams to keep client information accurate and up to date.


Responsibilities:

• Enter and track tax notices in designated systems, update client files, and coordinate approved payments with internal trust administration partners.

• Manage the receipt and handling of approved tax refund checks, including arranging deposits and maintaining accurate supporting records.

• Retrieve annual tax source documents such as 1099s and K-1s, then save them to official client documentation repositories.

• Support the preparation and processing of tax returns, extensions, and estimated payments by creating tasks, communicating deadlines, and arranging submission by mail or electronic methods.

• Review filing activity to confirm e-file submissions have been accepted and follow up on any outstanding confirmations or exceptions.

• Prepare outbound tax-related correspondence, including grantor 1099 letters, and update records to reflect client changes or new tax information.

• Assist with FBAR preparation and maintain detailed tracking for domestic and foreign filing requirements, open items, and compliance deadlines.

• Add new clients to relevant applications after summary meetings and produce reports related to billing, filing status, and departmental tracking needs.

• Provide backup support for broader operations administration, including mailing payments or correspondence to tax authorities and assisting with special projects as assigned.

• High school diploma required; an associate or bachelor’s degree is preferred.
• At least 3 years of relevant experience in tax operations, administrative processing, or a similar support role.
• Advanced proficiency in Microsoft Excel and working knowledge of other Microsoft Office applications.
• Familiarity with tax software is preferred, along with prior experience in a tax department or public accounting environment.
• Strong attention to detail with the ability to manage sensitive information accurately and confidentially.
• Effective written and verbal communication skills, along with the ability to build productive working relationships across teams.
• Excellent organizational skills and the ability to stay focused while handling multiple deadlines and changing priorities.
• Comfortable learning new systems quickly and capable of documenting or improving internal procedures when needed.
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About Robert Half

Sourced by ZipRecruiter

Founded in 1948, Robert Half pioneered the idea of professional talent solutions to connect opportunities at great companies with highly skilled job seekers. As business needs changed, we evolved to offer specialized talent solutions for finance and accounting, technology, administrative and customer support, creative and marketing, and legal fields. In 2002, we introduced our subsidiary, Protiviti, a global independent risk consulting and internal audit service, to support companies as they faced more strategic business challenges.

Industry

Recruiting and staffing services

Company size

10,000+ Employees

Headquarters location

San Ramon, CA, US

Year founded

1948

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