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Operations Administration Assistant Jobs in Alberta

Suncor

Executive Assistant

Calgary, AB · On-site

... day operations run smoothly. Success in this position requires exceptional attention to detail ... Post-secondary education in Business Administration, Office Administration, or a related discipline ...

Posted today

Definity Financial

Assistant, Administrative

Edmonton, AB · Hybrid

CA$45K - CA$82K/yr

The Opportunity Reporting to the Administration Leader, this admin assistant plays a key role in ensuring the smooth daytoday functioning of branch office operations while providing hands-on IT and ...

Startec

Production Administrator

Calgary, AB · On-site

Support HR administration with employee record maintenance * Assist with maintaining confidential ... Provide administrative estimating support to operations and production as needed Production ...

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Operations Administration Assistant information

How does an operations administration assistant typically interact with other departments within an organization?

As an Operations Administration Assistant, you'll often serve as a central point of contact between various departments such as HR, finance, and operations management. Your role involves coordinating schedules, processing documentation, and ensuring that information flows smoothly between teams. Effective communication and organizational skills are essential, as you'll frequently handle requests, relay messages, and help resolve minor issues that arise during daily business operations. This collaborative environment provides valuable exposure to different functions within the company, making it a great stepping stone for broader administrative or operations roles.

What are the key skills and qualifications needed to thrive as an operations administration assistant, and why are they important?

To thrive as an Operations Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, database management systems, and scheduling tools is typically required. Excellent communication, time management, and problem-solving abilities are key soft skills that enhance effectiveness in supporting teams and handling multiple priorities. These skills ensure efficient workflow, accurate record-keeping, and smooth daily operations within any organization.

What is an operations administration assistant?

Operations Administration Assistants are professionals who provide administrative and organizational support to ensure the smooth functioning of a company's operations. They handle tasks such as scheduling meetings, maintaining records, managing correspondence, and assisting with day-to-day office activities. Their role is crucial in helping operations managers and teams work efficiently by streamlining processes and handling administrative details. They often act as a liaison between different departments and help maintain effective communication within the organization.

What does an operations administration assistant do?

An operations administration assistant provides administrative support to ensure smooth business operations. They handle tasks such as scheduling, data entry, document management, and communication coordination, often using office software like Microsoft Office or Google Workspace. The role requires strong organizational skills and attention to detail to support various departments within an organization.

What is the difference between Operations Administration Assistant vs Office Administrator?

AspectOperations Administration AssistantOffice Administrator
CredentialsTypically requires high school diploma or equivalent; some roles prefer administrative certificationsSimilar credentials; often requires administrative or office management certifications
Work EnvironmentSupports operational teams, often in logistics, manufacturing, or service industriesWorks across various departments, managing office functions in diverse industries
Employer & Industry UsageCommon in logistics, manufacturing, and corporate sectorsWidely used across corporate, government, and non-profit organizations
Search & Comparison IntentOften searched by those looking for operational support rolesMore general, but frequently compared for office support positions

The Operations Administration Assistant and Office Administrator roles share similarities in credentials and work environment, but the Operations Administration Assistant focuses more on supporting operational functions within specific industries, while the Office Administrator handles broader office management tasks across various sectors.

How much does an operations administration assistant get paid?

The average salary for an operations administration assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and work environment also influence overall compensation.
Operations Administration Assistant jobs near you
Infographic showing various Operations Administration Assistant job openings in Alberta as of August 2026, with employment types broken down into 83% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Marketing Operations Specialist - Banff Hospitality Collective

Banff Hospitality Collective

Banff, AB • On-site

Full-time

Medical, PTO

Re-posted 6 days ago

Job description

We’re seeking a highly organized, creative, and digitally savvy execution wizard to join our talented team in Banff as our Marketing Operations Specialist! Banff Hospitality Collective, or as we like to call it ‘BHC’, is a multi-concept restaurant and entertainment company with 17 venues and counting. All our venues are unique in their own right but have a few things in common: 1. They are all located in beautiful downtown Banff. 2. Serve amazing food and beverage. 3. Have wicked atmospheres powered by even cooler people. Want to know more about BHC? Check us out here: banffcollective.com

Marketing Operations Specialist

Reporting directly to the Director of Media & Marketing (with a collaborative, digital marketing and data-focused dotted line to the Senior Manager of Digital Marketing & Data Insights), the Marketing Operations Specialist is a pivotal, execution-focused role that serves as the engine room of the BHC marketing department.

You are responsible for assisting with the organization, management, and execution of multiple items across all functions of the BHC marketing department. You will drive the tactical execution and performance of digital campaigns, help maintain the collective’s massive web presence, support our brand teams, ensure content is relevant and accurate, and keep our vital media, reputation, and partner operations organized across our 17+ distinct brands. In this role, you will actively adopt, implement, and optimize AI tools to streamline departmental workflows and elevate our guest experience. This position works in close daily collaboration with the brand and operations teams, external contractors and key partners.

We Love Perks! This Position Includes:

  • Competitive base salary
  • Flexible Monday–Friday schedule
  • $200 Welcome Gift Card to use at any BHC Venue
  • 50% off food, bottles of wine & sake for yourself + a guest at all BHC venues
  • Training & development allowance
  • Cell phone allowance
  • Extended health benefits after 3 months, with premiums completely paid for by BHC
  • RRSP matching program after 3 months
  • Short-Term & Long-Term Disability coverage after 3 months
  • 3 weeks paid vacation + statutory holidays
  • Paid community volunteer time

What You’ll Do:

  • Help build, launch, and optimize paid advertising campaigns across Meta Business Suite, TikTok Ads Manager, Google Ads, LinkedIn Ads, and other relevant platforms.
  • Execute creative and copy testing (A/B testing) to identify high-performing assets, adjust bidding strategies, reallocate budgets based on performance, and refresh ad creatives to combat ad fatigue.
  • Aggregate data from various platforms to produce comprehensive Wrap Reports.
  • Perform routine website updates via Webflow across our digital footprint, including updating seasonal content, offers and specials, SEO/AEO/GEO metadata, and venue event listings. Assist in building new pages where needed.
  • Adopt and test emerging AI solutions to optimize data transformation and visualizations.
  • Assist with the design, writing, and deployment of weekly newsletters and promotional e-blasts. Assist in audience list segmentation and database cleanup projects.
  • Audit and optimize online review and reservation profiles (OpenTable, TripAdvisor, Google Business Profile), partner profiles and third-party listings, ensuring venue information is 100% accurate and search rankings are maximized.
  • Manage and execute fulfillment tasks and tracking for BHC Partner Programs to leverage hotel and industry relationships and support partnership initiatives.
  • Own and actively maintain marketing calendars and schedules to ensure internal stakeholders and external freelancers are fully aligned.
  • Handle critical tracking and back-end support, including campaign budget tracking, invoice processing, expense logging, and management of department software subscriptions.
  • Provide social media support, assist with content capture and creation, and help schedule organic posts, stories, and reels using management tools like Hootsuite. Leverage generative AI tools for efficient brainstorming, rough caption drafting, and smart hashtag/keyword generation to support social media efforts.
  • Provide operational support for visiting media, influencers, and content creators. Coordinate itineraries and dining reservations and track detailed parameters for on-site filming/photography.
  • Actively track media coverage, archive press mentions, circulate media wins internally, and leverage select coverage with appropriate organic or paid marketing.

What You Have:

  • Minimum 2-4 years of experience in digital marketing coordination, ad operations, or marketing administration.
  • Core Leadership Attributes: A highly analytical, critical thinker and proactive self-starter who demonstrates great initiative, problem-solving skills, and a solutions-oriented mindset. You are decisive under pressure and comfortable taking ownership of your workflows.
  • AI Literacy & Adoption. Proven experience integrating AI tools (e.g., ChatGPT, Midjourney, Claude, Gemini, Nano Banana, platform native AI features) into your daily marketing workflows to optimize text, image generation, brainstorming, or data parsing.
  • High proficiency in navigating Meta Business Manager/Ads Manager, TikTok Ads Manager, and Google Ads. Experience with HubSpot for Marketers is a bonus.
  • Web CMS Experience: Solid hands-on experience managing, uploading content, and publishing via web content management systems, with a strong proficiency in Webflow.
  • Email Campaign Management: Hands-on experience developing, designing, and launching promotional emails and automated campaigns, with a strong proficiency in platforms like Mailchimp.
  • Strong working knowledge of social media scheduling software (Hootsuite, Later, Iconosquare) and Google Business Profile management.
  • Exceptional copywriting skills, with an analytical mindset focused on data-driven optimization rather than just static reporting.
  • High operational agility. Comfortable shifting gears instantly from technical data spreadsheets and budget tracking to helping with photoshoots.
  • Creative resourcefulness, including proficiency in Adobe Creative Suite (Photoshop, Illustrator, Premiere Rush, After Effects) to quickly edit video for TikTok/Reels or resize graphics for web.
  • Experience working within a restaurant or hospitality environment (especially in Banff or a resort town) is a massive bonus!

Banff Hospitality Collective is: Balkan Restaurant | Chuck's Steakhouse | High Rollers | Magpie & Stump | Park Distillery Restaurant & Bar | The Bear Street Tavern | The Bison Restaurant + Terrace | The Eddie Burger Bar | The Maple Leaf Grill and Lounge | Three Bears Brewery & Restaurant | Hello Sunshine | Lupo Italian | Bluebird | Are you ready to join us at Banff’s most iconic and popular downtown restaurants?

Applicants must be legally eligible to work in Canada.