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Operations Administration Assistant Jobs in Alberta

Hines

Assistant Property Manager

Calgary, AB · On-site

... effective administration of property operations, tenant relations, financial performance ... The Assistant Property Manager works collaboratively with tenants, service providers, and internal ...

Hines

Assistant Property Manager

Calgary, AB

... effective administration of property operations, tenant relations, financial performance ... The Assistant Property Manager works collaboratively with tenants, service providers, and internal ...

Hines

Assistant Property Manager

Calgary, AB

... effective administration of property operations, tenant relations, financial performance ... The Assistant Property Manager works collaboratively with tenants, service providers, and internal ...

CP Services

Administrative Assistant

Anzac, AB · Hybrid

Support work order administration and general office operations. * Liaise with internal departments ... communication. * Assist with special projects and administrative initiatives. * Perform other ...

Kids U

Assistant Center Director

Calgary, AB · On-site

Operational & Program Management: * Support the daily operations of the academy, ensuring ... Administration & Financial Management * Assist with enrollment administration, attendance, staffing ...

Bird Construction

Project Assistant

Edmonton, AB · On-site

Ensure accurate and timely project administration including: pricing change orders, tracking ... Create Operations and Maintenance (O&M) Manuals and assist with As-Built Drawings at closeout ...

Blgllp

Administrative Assistant

Calgary, AB

Filing, copying, scanning and general administration is an integral part of the operation of the firm and within this role the Administrative Assistant will be required to complete duties for ...

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All JobsOperations Administration JobsOperations Administration Assistant JobsOperations Administration Assistant Jobs in Alberta

Operations Administration Assistant information

How does an operations administration assistant typically interact with other departments within an organization?

As an Operations Administration Assistant, you'll often serve as a central point of contact between various departments such as HR, finance, and operations management. Your role involves coordinating schedules, processing documentation, and ensuring that information flows smoothly between teams. Effective communication and organizational skills are essential, as you'll frequently handle requests, relay messages, and help resolve minor issues that arise during daily business operations. This collaborative environment provides valuable exposure to different functions within the company, making it a great stepping stone for broader administrative or operations roles.

What are the key skills and qualifications needed to thrive as an operations administration assistant, and why are they important?

To thrive as an Operations Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, often supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, database management systems, and scheduling tools is typically required. Excellent communication, time management, and problem-solving abilities are key soft skills that enhance effectiveness in supporting teams and handling multiple priorities. These skills ensure efficient workflow, accurate record-keeping, and smooth daily operations within any organization.

What is an operations administration assistant?

Operations Administration Assistants are professionals who provide administrative and organizational support to ensure the smooth functioning of a company's operations. They handle tasks such as scheduling meetings, maintaining records, managing correspondence, and assisting with day-to-day office activities. Their role is crucial in helping operations managers and teams work efficiently by streamlining processes and handling administrative details. They often act as a liaison between different departments and help maintain effective communication within the organization.

What does an operations administration assistant do?

An operations administration assistant provides administrative support to ensure smooth business operations. They handle tasks such as scheduling, data entry, document management, and communication coordination, often using office software like Microsoft Office or Google Workspace. The role requires strong organizational skills and attention to detail to support various departments within an organization.

What is the difference between Operations Administration Assistant vs Office Administrator?

AspectOperations Administration AssistantOffice Administrator
CredentialsTypically requires high school diploma or equivalent; some roles prefer administrative certificationsSimilar credentials; often requires administrative or office management certifications
Work EnvironmentSupports operational teams, often in logistics, manufacturing, or service industriesWorks across various departments, managing office functions in diverse industries
Employer & Industry UsageCommon in logistics, manufacturing, and corporate sectorsWidely used across corporate, government, and non-profit organizations
Search & Comparison IntentOften searched by those looking for operational support rolesMore general, but frequently compared for office support positions

The Operations Administration Assistant and Office Administrator roles share similarities in credentials and work environment, but the Operations Administration Assistant focuses more on supporting operational functions within specific industries, while the Office Administrator handles broader office management tasks across various sectors.

How much does an operations administration assistant get paid?

The average salary for an operations administration assistant typically ranges from $35,000 to $50,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and work environment also influence overall compensation.
Operations Administration Assistant jobs near you
Infographic showing various Operations Administration Assistant job openings in Alberta as of August 2026, with employment types broken down into 83% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Pool Administration & Credit Analyst

Canada ICI Capital Corporation

Saint Albert, AB • On-site

Full-time

Medical, Dental, Life

Posted 22 days ago

Job description

Canada ICI is seeking a detail-oriented and Analytical Pool Administrator & Credit Analyst to support NHA MBS securitization process, the end-to-end administration of NHA MBS pools and core credit functions. 

This role is central to supporting investors' CMHC-insured securitization processes, supporting internal pool administration, and ensuring accurate & timely reporting under CMHC's securitization programs. The successful candidate will also support credit underwriting activities through financial analysis, market research, rent comparables, borrower and property due diligence, and preparation of credit materials.  

The position requires a strong combination of technical execution, analytical skills, credit judgement, and excellent interpersonal and communication abilities. Key responsibilities include facilitating the execution of investors' securitization issuance, ongoing pool administration, and preparing timely reports for investors, CMHC, and custodian. The role also demands strong ability to interpret and analyze financial and operational data effectively.

This position will work closely with both internal and external stakeholders, including Canada ICI's Credit Committee, Asset Management Group (AMG), CMHC, Computershare, investors, third-party system providers (e.g., TAO Systems), underwriters, and originators.  The individual must be able to work independently, thrive in a fast-paced and highly deadline-driven environment, take initiative, and demonstrate exceptional attention to detail. Strong organizational and multi-tasking skills are a must.  

The Pool Administration & Credit Analyst role is full-time in person at our St. Albert office. 

Posting will close August 18th for candidate reviewal. 

This Position Offers

  • Love where you work! Our office is a modern welcoming environment, located in St. Albert - Suite #106, 205 Carnegie Drive, with free onsite parking.
  • Competitive salary plus semi-annual bonus structure.
  • Comprehensive benefits package, which includes extended health care (with paramedical coverage), dental, health spending account, Employee & Family Assistance Program as well as life & disability insurance.
  • RRSP matching program.
  • Join our dynamic supportive work environment where we have regular events, lunches, and team-building activities.
  • We foster and mentor your growth & development, often promoting within

Education & Skills:

  • Post-secondary degree in Accounting, Finance, Business Administration, Economics, or a related field; Professional designation (e.g., CPA, CFA) or active pursuit of such a designation is preferred.
  • Minimum two (2) years of relevant experience in commercial real estate underwriting, credit adjudication, or portfolio analysis gained through a chartered bank, credit union, institutional lender, or fund manager. 
  • Strong computer proficiency, with advanced knowledge of the Microsoft Office Suite 
  • Understanding of NHA MBS securitization and associated processes, financial instruments, and CMHC-insured lending is a strong asset but not required.
  • Strong analytical skills and quick learning capability.

PoolAdministrator Responsibilities:

  • Work closely with the VP, CSI and team members to assist investors in creating, issuing, and settling new NHA MBS pools utilizing TAO System's MortgageHUB software.
  • Develop a thorough understanding of and adhere to CMHC's NHA MBS and CMB Guidelines and Canada ICI internal procedures and processes.
  • Support new securitization initiatives in collaboration with the VP, CSI and Investors' Capital Markets team and other relevant stakeholders.
  • Support internal end-to-end securitization and on-going pool administration process and work collaboratively with Investors' Capital Markets team, including:

oPool creation

oNHA MBS Application (CMHC 2812)

oTransmit mortgages to the Custodian

oPool Cut generation and Profile Extracts (2824)

oDraft and final Information Circulars (2834)

oPool Servicing Agreements (2814)

oSchedule of Subscribers (2830)

oMonthly accounting report (2840)

oTroubleshooting and issue resolution

  • Other duties as assigned

Credit Analyst Responsibilities: 

  • Assist with the review and analysis of commercial mortgage opportunities, including CMHC-insured and conventional multifamily, seniors housing, and commercial real estate loans.
  • Review and validate borrower, sponsor, guarantor, and property-level information, including financial statements, rent rolls, appraisals, environmental reports, leases, purchase agreements, and third-party due diligence materials.
  • Review and validate financial analysis and underwriting elements, including loan-to-value, loan-to-cost, debt service coverage, debt yield, net operating income, rent comparable, expense, and valuation analysis.
  • Support the review of credit submissions, confidential investment memorandums, transaction summaries, and internal approval memos under the direction of the VP, CSI and other Credit Committee members.
  • Conduct market research, comparable analysis, and transaction-level due diligence to identify key credit strengths, risks, mitigants, and outstanding conditions.
  • Assist with condition tracking, closing diligence, document review coordination, and follow-up with internal teams, brokers, investors, legal counsel, and other stakeholders.
  • Support borrower's portfolio analysis and ad hoc credit reviews by analyzing performance, portfolio level debt service, liquidity, loan to value, and emerging risk items.
  • Maintain well-organized underwriting files, approval records, and analysis templates to ensure accuracy, consistency, and audit readiness.
  • Contribute to process improvements, internal templates, policy documents, research reports, and workflow enhancements related to credit and securitization activities.

 About Canada ICI 

Canada ICI Capital Corporation is an industry leader in the distribution and management of compelling mortgage products, specializing in commercial mortgage origination, direct lending, and mortgage asset management. Through its national platform, the firm combines entrepreneurial agility with institutional discipline to help borrowers access capital and enable mortgage investors to fund confidently in high-quality opportunities.

As one of the country's most active CMHC lenders, Canada ICI offers a comprehensive suite of CMHC construction and term financing products for top-tier borrowers across Canada. Its CMHC program is widely regarded as one of the most reliable and competitive sources of capital in the market.

Want to Learn More?

Not ready to apply? We invite you to explore what it's like working with Canada ICI. Learn more about our culture, our values, and how we can help you build your career in commercial real estate. Visit www.icicareers.com

Canada ICI is committed to building a diverse, equitable, and inclusive workforce and welcomes applications from all qualified candidates, including individuals with disabilities. Accommodations are available upon request for candidates participating in all aspects of the recruitment and selection process. We strongly encourage applications from candidates of diverse backgrounds and experiences.

While we thank all applicants for their interest, only those individuals selected for an interview will be contacted.

Employment Type: FULL_TIME

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