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Operations Admin Assistant Jobs in Wisconsin (NOW HIRING)

Piping & Equipment Company

Site Admin

Port Washington, WI · On-site

$21.54 - $35.58/hr

This role serves as a key liaison between field operations, project management, accounting, human ... compliance records * Assist with project financial reporting, administrative support for all ...

D & S Dental Laboratory Inc

Office Admin

Waunakee, WI · On-site

$18 - $22/hr

... Operations Coordinator to join our team. In this multifaceted role, you will provide exceptional ... Answer incoming phone calls and emails professionally * Assist doctors' offices with case questions ...

Greater Madison Area

Administrator

Madison, WI · On-site

Current/Active Nursing Home Administrator's license is required. Essential functions include ... Consult with department managers concerning the operation of their departments to assist in ...

Nursing Home Jobs

Administrator

Madison, WI · On-site

Current/Active Nursing Home Administrator's license is required. Essential functions include ... Consult with department managers concerning the operation of their departments to assist in ...

Nursing Home Jobs

Administrator

Madison, WI · On-site

Current/Active Nursing Home Administrator's license is required. Essential functions include ... Consult with department managers concerning the operation of their departments to assist in ...

Wolter, Inc.

Rental Admin

Brookfield, WI · On-site

... operational productivity for its customers. What we offer: A complete benefit package including ... Ensure all rentals are ready to go per customer's delivery request. * Assist credit department with ...

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Operations Admin Assistant information

See Wisconsin salary details

$13

$23

$37

How much do operations admin assistant jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for operations admin assistant in Wisconsin is $23.55, according to ZipRecruiter salary data. Most workers in this role earn between $18.46 and $25.48 per hour, depending on experience, location, and employer.

What is the difference between Operations Admin Assistant vs Administrative Assistant?

AspectOperations Admin AssistantAdministrative Assistant
CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma; often similar certifications
Work EnvironmentTypically in operations or logistics departments, supporting specific operational functionsGeneral office settings, supporting various departments
Employer & IndustryBusinesses with operational or logistical needs, such as manufacturing, retail, or service industriesBroad range of industries including corporate, healthcare, education
Search & Comparison IntentPeople comparing operational support roles with administrative support rolesGeneral administrative support roles

The Operations Admin Assistant focuses on supporting operational functions within a company, often working closely with logistics or production teams. In contrast, an Administrative Assistant provides broader administrative support across various departments. While both roles require similar credentials and work environments, their primary responsibilities differ based on the department they serve.

What are the key skills and qualifications needed to thrive as an operations admin assistant?

To thrive as an Operations Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling tools, and sometimes experience with ERP or CRM systems is often required. Excellent communication, time management, and multitasking abilities help set top performers apart in this role. These skills are crucial for ensuring smooth business operations, effective coordination, and supporting teams efficiently.

What is an operations admin assistant?

Operations Admin Assistants are professionals who support the daily administrative and operational functions of a business or organization. They handle tasks such as scheduling meetings, managing files and records, processing paperwork, and assisting with communication between departments. Their work helps ensure that operations run smoothly, deadlines are met, and teams have the support they need to focus on their core responsibilities. They often report to operations managers or supervisors and play a key role in maintaining organizational efficiency.

What are some common challenges an operations admin assistant might face and how can they be managed?

Operations Admin Assistants often juggle a variety of tasks such as scheduling, managing documentation, and supporting multiple team members, which can sometimes lead to competing priorities and tight deadlines. Staying organized, mastering time management, and proactively communicating with supervisors and colleagues can help manage these challenges. Utilizing productivity tools and maintaining a clear task list are also effective strategies for ensuring that nothing falls through the cracks. Regular check-ins with the operations team can help clarify priorities and foster a collaborative work environment.
What job categories do people searching Operations Admin Assistant jobs in Wisconsin look for? The top searched job categories for Operations Admin Assistant jobs in Wisconsin are:
What cities in Wisconsin are hiring for Operations Admin Assistant jobs? Cities in Wisconsin with the most Operations Admin Assistant job openings:
Operations Admin Assistant jobs near you
Infographic showing various Operations Admin Assistant job openings in Wisconsin as of August 2026, with employment types broken down into 84% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $48,981 per year, or $23.5 per hour.

Site Admin

Piping & Equipment Company

Port Washington, WI • On-site

$21.54 - $35.58/hr

Full-time, Per diem

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 15 days ago

Job description

Company Overview
P&E Constructors is an employee-owned (ESOP) mechanical and electrical construction firm executing large capital projects with deep roots in the industrial construction sector. Since 1946, we've delivered fabrication and installation services with a commitment to safety, quality, reliability, and client-focused solutions.
Work Location & Travel Expectations
This role supports projects across the United States and requires a high level of travel based on business and project needs. Candidates may be based anywhere within the U.S.; however, the selected individual should be prepared for assignments at various project locations nationwide. Travel for this position may reach up to approximately 90%.
Project assignments generally last 10 to 17 months, depending on project duration and operational requirements. While assigned to a project away from home, eligible employees are provided per diem to assist with temporary living and travel-related expenses, in addition to a competitive base salary. To support project deployment, mobilization assistance may be provided, which can include mileage reimbursement or other approved travel support.
Position Overview
The Site Admin is responsible for providing administrative, accounting, workforce, and project support for industrial construction projects. This role serves as a key liaison between field operations, project management, accounting, human resources, safety, procurement, subcontractors, vendors, and corporate departments to ensure efficient project execution and accurate project documentation.
The Site Admin will support project financial controls, document control, workforce logistics, compliance tracking, and daily site office operations. This position requires exceptional organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced industrial construction environment.
Responsibilities
  • Manage daily site administrative operations and office functions to support project execution
  • Coordinate workforce logistics, site access, badging, onboarding, travel, lodging, and personnel records
  • Maintain project documentation, including contracts, purchase orders, permits, drawings, specifications, compliance records, and closeout documents
  • Prepare and maintain project reports, logs, correspondence, meeting minutes, presentations, and tracking systems
  • Serve as a liaison between field teams, subcontractors, vendors, clients, and corporate offices to ensure accurate communication and document control
  • Support equipment, vehicle, and asset tracking, including utilization reporting and inspection documentation
  • Maintain employee training, certification, safety, environmental, and regulatory compliance records
  • Assist with project financial reporting, administrative support for all departments, and special project assignments
  • Support safety initiatives, workforce communications, and employee engagement activities while ensuring compliance with company policies and client requirements

Requirements
  • High school diploma or GED required; Associate's or Bachelor's degree in Business Administration, Accounting, Finance, Construction Management, or a related field preferred
  • 3-5 years of administrative, accounting, project coordination, or construction administration experience
  • Experience supporting industrial, mechanical, manufacturing, or construction projects preferred
  • Proficiency in Microsoft Office Suite
  • Experience with ERP, accounting, document management, or construction management systems preferred
  • Excellent verbal and written communication skills
  • Strong interpersonal, customer service, and relationship-building skills
  • Strong organizational skills and exceptional attention to detail
  • Ability to function effectively in a fast-paced project environment with excellent time management skills and the ability to prioritize competing deadlines

Total Rewards & Benefits
At P&E Constructors, we believe in rewarding our employees through competitive compensation, employee ownership, and a comprehensive benefits package designed to support your financial wellbeing, health, and future.
Compensation
  • The market rate for the role is typically at the mid-point of the salary range; however, variations in final salary are determined by additional factors such as the candidate's qualifications, relevant years of experience, geographic location, internal pay equity, and prevailing market conditions for the specific role.
  • Performance-based merit increases and career growth opportunities
  • 401(k) retirement plan
  • Salary Range: $21.54 - $35.58

Financial Security & Savings
  • Flexible Spending Accounts (Healthcare & Dependent Care)
  • Competitive compensation with ongoing performance reviews
  • Financial planning and retirement savings opportunities

Health Benefits
  • Medical, Dental, and Vision insurance options
  • Company-paid employee monthly medical premiums (P & E Constructors covers employee costs)
  • Coverage available for spouse, domestic partners, and dependents
  • Prescription drug coverage
  • Telehealth services
  • Wellness programs and resources
  • Employee Assistance Program (EAP)

Work-Life Support
  • Paid Time Off (PTO)
  • Paid Holidays
  • Bereavement Leave
  • Military Leave
  • Work-life balance support programs

Protection Coverages
  • Company-paid Short-term and Long-term disability coverage
  • Company-paid life insurance
  • Additional voluntary benefits are offered

Work Environment & Physical Demands
  • Lift, carry, push, and pull materials or equipment weighing up to 50 pounds
  • Perform physical movements such as bending, kneeling, crouching, crawling, climbing, and balancing
  • Safely navigate active construction sites, including uneven, confined, or cluttered work areas
  • Work at elevated heights and comply with fall protection and safety requirements
  • Wear required personal protective equipment (PPE) at all times
  • Work in environments with exposure to noise, dust, temperature extremes, and other construction-related conditions
  • Interpret technical drawings and visualize three-dimensional concepts when needed
  • Maintain sufficient vision, hearing, coordination, and awareness to safely perform job duties
  • Ability to work extended shifts, including up to 12 hours, in outdoor construction environments and varying weather conditions
  • Maintain physical stamina and strength to perform demanding job duties throughout the workday

To be Considered: Candidates Must be authorized to work in the country where the position is located.
We are an equal opportunity employer. All qualified individuals will receive consideration for employment without regard to race, color, age, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, genetic information, or any other criteria protected by governing law.
Equal Opportunity Employer, including disabled and veterans.

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