Office Services Supervisor Jobs (NOW HIRING)

Title: Office Services Supervisor: P&P District #3 Portsmouth #P0333

State Role Title: Admin and Office Spec III

Hiring Range: $38,807.00 - $54,617.00

Pay Band: 3

Agency: Dept of Corr - Central Admin

Location: Portsmouth P&P

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Provides supervision, guidance, and training for clerical staff in a probation & parole district office. Assists the district with management of probationer's data and filing records. Assists in communication with probationers, court, public and other agencies. Supports the District in its mission of enhancing public safety and providing effective supervision to the adult probationers and for preparing comprehensive background reports for the courts and the Department of Corrections. Coordinates the provision of support services for the district office and the management of inmates' data and preparation of reports and correspondence. Provides office/administrative support while demonstrating excellent customer service skills. Provides support to the Probation & Parole staff by taking care of reports and correspondence, opening court cases. Serves as the Human Resource liaison as well as performing fiscal procurement and monthly reconciliation duties.

Minimum Qualifications

Working knowledge of computers with competency in Microsoft Office applications.
Working knowledge of management/supervisory principles and practices; administrative and clerical procedures; knowledge of general office procedures and equipment; knowledge of business English; mathematics; Ability to prioritize workloads. Skilled in the use of Office equipment operation, including computer and database equipment. Proficiency in Gmail and Microsoft Office, typing, accounting, and bookkeeping. Ability to interact with diverse groups and display strong interpersonal communication: Ability to supervise staff; prioritize and organize the work of others; Ability to compose correspondence and prepare reports; Ability to create forms; interpret, explain, and apply a variety of policies, rules, regulations, and standards. Previous experience supervising others in an office environment.

Additional Considerations

N/A

Special Instructions

You will be provided a confirmation of receipt when your application and/or resume is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.

If selected as a finalist with the VADOC, candidates can expect the following:
Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver's License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
Application Requirements: Application and/or resume for this position are only accepted electronically through the Commonwealth of Virginia's Electronic Recruitment System. All applications should be submitted by 11:55pm on the closing date for the position. Mailed, emailed, faxed, or hand delivered applications and/or resumes will not be accepted. The decision to interview an applicant is based solely on the information received for this position from the electronic application and/or resume.
Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or resume.
VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply. Click here for more information: Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services

Contact Information

Name: Human Resources

Phone: (757) 335-4702

Email: EMAILED APPLICATIONS/RESUMES / WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.