Office Operations Associate Jobs in Prince Frederick, MD

California, USA

Position Title: Office Engineer

About the Positions

Were seeking Office Engineers of various skill levels to support large, complex heavy civil infrastructure programs, including highways, roads, bridges, transit (bus and rail), aviation (international airports), and water/wastewater projects delivered through both traditional and alternative delivery methods. Your primary focus will be supporting day‑to‑day project operations by managing documentation, tracking submittals and RFIs, and coordinating with contractors, design teams, and client representatives. You will also assist with cost tracking, change order documentation, and other key project controls tasks to help ensure the project stays on schedule and within budget.

This post is for future roles and not for a specific opportunity that is available right now. We accept applications and conduct interviews in advance of upcoming hiring needs. When a candidate is selected, their profile is activated in our talent pool for this specialty area. We notify our talent pool candidates first whenever we have a project need.

Responsibilities may include, but are not limited to, the following:

• Support daily project operations by tracking and managing submittals, RFIs, meeting minutes, and other project documentation.
• Coordinate with contractors, designers, consultants, and client representatives to ensure timely responses and document flow.
• Assist with reviewing and processing change orders, tracking cost impacts, and maintaining accurate logs.
• Monitor construction schedules and support the integration of schedule updates with project records and reporting tools.
• Maintain and organize project files, drawing sets, and document control systems in accordance with project standards.
• Prepare status reports, log summaries, and other supporting documentation for project meetings and stakeholder updates.
• Assist in the preparation and review of pay applications, invoice packages, and procurement‑related documentation.
• Participate in site visits, progress meetings, and coordination sessions as needed.
• Help ensure compliance with contract requirements, safety protocols, and applicable agency standards.
• Maintain project office, supplies, etc., and provide administrative support as needed.

Attributes

• Excellent written and verbal communication and interpersonal skills.
• Excellent multi‑tasking and organizational skills.
• Collaborative mindset that fosters teamwork, trust, and positive relationships.
• Natural curiosity, problem‑solving abilities, and a passion for continuous improvement.

Minimum Qualifications

• Bachelors degree in civil engineering, construction management, or architecture, or related field, or equivalent combination of education and experience.
• 5+ years experience providing office engineering, contract administration, or document control support on large (>$500M), complex, heavy-civil infrastructure projects.
• Familiarity with construction estimates, review and approval processes, construction compliance requirements, and common construction materials, methods, and procedures.
• Experience working with contract documents, technical specifications, and construction drawings.
• Experience with electronic document management and collaboration platforms (e.g., Procore, e‑Builder, Autodesk Construction Cloud, Bluebeam Revu, SharePoint, etc.).
• Experience with industry standard project / construction management software (e.g., Primavera P6, MS Project, Unifier, Kahua, etc.).
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.).

Preferred Qualifications

• Masters degree in civil engineering, construction management, or architecture.
• Certified Construction Manager (CCM), Project Management Professional (PMP), Professional Engineer (PE), or Architect Registration (AIA).
• Engineer-in-Training (EIT) certification, Construction Documents Technologist (CDT), or Associate Constructor (AC) certification.
• Experience on transit, aviation, or water/wastewater programs delivered through alternative delivery (CM/GC, design-build, progressive design-build, or P3).
• Understanding of public agency procedures and contract compliance requirements (e.g., FTA, FAA, DOTs, etc.).
• Experience with labor compliance and DBE reporting systems (e.g., LCPtracker, B2GNow, Elation, etc.).
• Familiarity or proficiency with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software.

Compensation Details

Expected Salary: $90k-$150k/year ($43-$72/hour). Luster provides the salary range that the company in good faith believes it might offer for this position based on the successful candidates level of experience, knowledge, skills, abilities, education, certifications, licenses, geographic location, etc. Luster reserves the right to ultimately pay more or less than the posted range depending on circumstances not related to any status protected by local, state, and/or federal law.

Just LOOK at the Benefits We Offer!

• Unlimited flexible time off
• Paid holidays
• Paid parental leave
• Health, dental, and vision insurance
• Flexible spending accounts (healthcare and dependent or elder care)
• Long‑term disability insurance
• Short‑term disability insurance
• Life insurance and accidental death and dismemberment
• 401(k) plan with guaranteed employer contribution
• Formal career planning and development program
• $2,500 annually toward professional development
• Wellness program with monthly wellness stipend
• Company cell phone or cell phone plan reimbursement
• Free personalized meal planning and nutrition support with a registered dietitian
• Free personal financial planning services
• Employee assistance program
• Employee discounts
• Employee referral bonus

Specific plan details and coverage for each benefit noted above will be provided upon offer.

Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Luster does not accept unsolicited resumes from any third-party. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.

Please email hiring@luster.com for accommodations necessary to complete the application process.

Equal Opportunity Employer, including disability/protected veterans