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Office Operations Associate Jobs in Chicago, IL (NOW HIRING)

HA-International Careers

Office Coordinator

Westmont, IL · On-site

$18 - $24/hr

About the Role We're looking for an Office Coordinator to support our day-to-day office operations ... High school diploma or GED required; associate's degree preferred. * 2+ years of administrative ...

Loop

Customer Operations Associate I

Chicago, IL · On-site

$60 - $65/hr

The Customer Operations Associate is directly responsible for driving automation, optimizing ... This is an in‑person role based in Chicago, with the expectation of being in the office 4+ days ...

Loop

Customer Operations Associate I

Chicago, IL · On-site

$60K - $70K/yr

The Customer Operations Associate is directly responsible for driving automation, optimizing ... This is an in-person role based in Chicago, with the expectation of being in the office 4+ days per ...

Pernix Group, Inc.

Office Administrator

Lombard, IL · On-site

$22 - $28/hr

Experience supporting office operations or facilities coordination * Experience working in a corporate or professional services environment * Associate or Bachelor's degree (preferred but not ...

Pernix Group, Inc.

Office Administrator

Lombard, IL · On-site

$22 - $28/hr

Experience supporting office operations or facilities coordination * Experience working in a corporate or professional services environment * Associate or Bachelor's degree (preferred but not ...

Wolverine

Trading Operations Associate

Chicago, IL · On-site

Oversee daily trading operations, serving as a key liaison among trading teams, clearing firms ... While we work exceptionally well as a team in the office, our bonds are further strengthened ...

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Office Operations Associate information

See Chicago, IL salary details

$11

$27

$54

How much do office operations associate jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for office operations associate in Chicago, IL is $27.04, according to ZipRecruiter salary data. Most workers in this role earn between $18.32 and $31.20 per hour, depending on experience, location, and employer.

What is an office operations associate?

Office Operations Associates are professionals responsible for ensuring the smooth and efficient functioning of an office environment. Their duties typically include administrative support, managing office supplies, coordinating meetings, handling correspondence, and assisting with facility management. They act as a point of contact for staff and visitors, help maintain office organization, and support various operational tasks to improve workplace productivity. Their role is essential in creating a well-organized and productive work environment.

What are the key skills and qualifications needed to thrive as an office operations associate?

To thrive as an Office Operations Associate, you need organization skills, attention to detail, and a solid understanding of office procedures, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and basic office equipment is typically required. Strong communication, time management, and problem-solving abilities help individuals excel in coordinating tasks and supporting team efficiency. These skills ensure smooth daily operations, effective support for staff, and a well-managed office environment.

What are some common challenges faced by office operations associates and how can they be managed effectively?

Office Operations Associates often handle a wide range of tasks, from managing supplies and coordinating schedules to supporting team logistics. A common challenge is prioritizing urgent requests while maintaining routine operations. Effective time management, clear communication, and proactive problem-solving are key to staying organized. Building strong relationships with team members and being adaptable to shifting needs can also help ensure smooth office functioning.

What is the difference between Office Operations Associate vs Administrative Assistant?

AspectOffice Operations AssociateAdministrative Assistant
Primary FocusManaging office processes, logistics, and operational workflowsProviding administrative support, scheduling, and correspondence
Required SkillsOrganizational skills, process management, basic tech proficiencyCommunication, scheduling, document handling
Work EnvironmentOffice settings, often involved in cross-departmental tasksFront desk, executive offices, general administrative roles
Common EmployersCorporations, startups, non-profitsBusinesses, government agencies, educational institutions

The Office Operations Associate typically handles office logistics and process management, focusing on operational efficiency. In contrast, the Administrative Assistant primarily provides clerical support and handles communication tasks. Both roles are essential in maintaining smooth office functions but differ in scope and responsibilities.

What are the most commonly searched types of Office Operations jobs in Chicago, IL?

The most popular types of Office Operations jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Office Operations Associate jobs?

Cities near Chicago, IL with the most Office Operations Associate job openings:

Office Operations Associate jobs near you

Office Coordinator

HA-International Careers

Westmont, IL • On-site

$18 - $24/hr

Full-time

Re-posted 6 days ago

Job description

Description:


About the Role

We’re looking for an Office Coordinator to support our day-to-day office operations in Westmont, IL! In this role, you’ll serve as the first point of contact for visitors and employees, while ensuring the office runs smoothly, efficiently, and professionally.

The ideal candidate is organized, proactive, detail-oriented, and customer-focused, with the ability to manage multiple priorities in a fast-paced environment.

If you enjoy variety in your day, staying organized, and being the go-to person for office support, this could be a great fit.

Requirements:

Key Responsibilities

  • Serve as the primary point of contact for the office, welcoming visitors, responding to general inquiries, and maintaining a professional front office environment.
  • Coordinate day-to-day office operations, including supplies, common areas, office equipment, building maintenance, cleaning, and repair needs.
  • Provide general administrative and office support to employees and management, including assistance with travel, expenses, and other business needs as necessary.
  • Manage company card activity and expense reconciliation for office operations, travel, and other business-related purchases.
  • Coordinate conference rooms, meeting logistics, catering, employee activities, and small office events.
  • Provide administrative support to the CEO as needed, including calendar coordination, travel, expenses, and other requests.
  • Manage incoming and outgoing mail, packages, and shipments.


Qualifications

  • High school diploma or GED required; associate’s degree preferred.
  • 2+ years of administrative, office coordination, front desk, or related experience preferred.
  • Proficiency in Microsoft Word, Excel, and Outlook.
  • SAP or similar ERP system experience preferred.
  • Strong organizational, prioritization, and time management skills.
  • Excellent communication and interpersonal skills with a service-oriented approach.
  • Ability to work independently, take initiative, and adapt to changing priorities.
  • Professional and dependable, with strong attention to detail.


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