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Office Operations Associate Jobs in New York (NOW HIRING)

iCapital

Product Operations - Associate

Manhattan, NY · On-site

$85K - $100K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Product Operations - Associate New York, New York, United States About the Role iCapital is seeking ... Proficiency in Microsoft Office (Word, Excel, PowerPoint) required; familiar with CRM or ...

New

AirPay

Customer Operations Associate

Manhattan, NY · On-site

$75K/yr

About the Role As a Customer Operations Associate/Manager, you will become an expert in and drive ... This is an in-person role based out of our New York City office, with flexibility for some remote ...

Harding Loevner LP

Client Operations Associate

Bridgewater, NJ

$70K - $75K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Harding Loevner is seeking a Client Operations Associate to join its Client Operations team, which ... Strong Microsoft Office skills * Experience with coding a plus The annual base salary range for ...

Mason Technologies

Finance Operations Associate

Deer Park, NY

$55K - $60K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

With headquarters and a fully equipped warehouse in Deer Park, NY, an additional office in downtown ... The Finance Operations Associate is responsible for reviewing, validating, and reconciling weekly ...

Archway

Temporary FC Operations Associate

Islandia, NY · On-site

$17/hr

  • Retirement

Temporary FC Operations Associate Type: Temporary Pay Rate: $17 Friday 7:30 am - 4:30 pm Location ... office cleaning Skills & Qualifications High school diploma or GED or three years of relevant ...

Harding Loevner LP

Client Operations Associate

Bridgewater, NJ · On-site

$70K - $75K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Harding Loevner is seeking a Client Operations Associate to join its Client Operations team, which ... Strong Microsoft Office skills * Experience with coding a plus The annual base salary range for ...

Brex

Fraud Operations Associate

New York, NY · Hybrid

$86K - $108K/yr

Where you'll work This role will be based in our New York office. We are a hybrid environment that ... What you'll do As a Fraud Operations Associate, you will be working with some of the industry ...

Valinor

Operations Associate

New York, NY · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

People operations: coordinate basic HR policies, run hiring logistics (interview scheduling ... Office management: keep the office running day-to-day - manage experience and upkeep * Document ...

Aston Carter

Office Associate

Ramsey, NJ · On-site

$20/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Office Associate The Office Associate supports day-to-day internal office operations by coordinating employee moves, managing mail and deliveries, and assisting with general office services. This ...

EliseAI

Revenue Operations Associate

New York, NY · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

While all Revenue Operations Associates operate cross-functionally across the Commercial ... Willingness to work in person at our office 5 days a week Why Join Growth and impact. It's not ...

Valinor

Operations Associate

New York, NY · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

People operations: coordinate basic HR policies, run hiring logistics (interview scheduling ... Office management: keep the office running day-to-day -- manage experience and upkeep * Document ...

Sydecar, Inc

Deal Operations Associate

New York, NY · On-site

$75K - $92K/yr

New York City, Seattle, or San Francisco (hybrid, 2 days/week in office) About the Team The Deal ... About the Role As a Deal Operations Associate, you'll help support SPV leads and investors through ...

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Office Operations Associate information

What is the difference between Office Operations Associate vs Administrative Assistant?

AspectOffice Operations AssociateAdministrative Assistant
Primary FocusManaging office processes, logistics, and operational workflowsProviding administrative support, scheduling, and correspondence
Required SkillsOrganizational skills, process management, basic tech proficiencyCommunication, scheduling, document handling
Work EnvironmentOffice settings, often involved in cross-departmental tasksFront desk, executive offices, general administrative roles
Common EmployersCorporations, startups, non-profitsBusinesses, government agencies, educational institutions

The Office Operations Associate typically handles office logistics and process management, focusing on operational efficiency. In contrast, the Administrative Assistant primarily provides clerical support and handles communication tasks. Both roles are essential in maintaining smooth office functions but differ in scope and responsibilities.

What are the key skills and qualifications needed to thrive as an office operations associate?

To thrive as an Office Operations Associate, you need organization skills, attention to detail, and a solid understanding of office procedures, often supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and basic office equipment is typically required. Strong communication, time management, and problem-solving abilities help individuals excel in coordinating tasks and supporting team efficiency. These skills ensure smooth daily operations, effective support for staff, and a well-managed office environment.

What are some common challenges faced by office operations associates and how can they be managed effectively?

Office Operations Associates often handle a wide range of tasks, from managing supplies and coordinating schedules to supporting team logistics. A common challenge is prioritizing urgent requests while maintaining routine operations. Effective time management, clear communication, and proactive problem-solving are key to staying organized. Building strong relationships with team members and being adaptable to shifting needs can also help ensure smooth office functioning.

What is an office operations associate?

Office Operations Associates are professionals responsible for ensuring the smooth and efficient functioning of an office environment. Their duties typically include administrative support, managing office supplies, coordinating meetings, handling correspondence, and assisting with facility management. They act as a point of contact for staff and visitors, help maintain office organization, and support various operational tasks to improve workplace productivity. Their role is essential in creating a well-organized and productive work environment.

What are the most commonly searched types of Office Operations jobs in New York?

The most popular types of Office Operations jobs in New York are:

What cities in New York are hiring for Office Operations Associate jobs?

Cities in New York with the most Office Operations Associate job openings:

Office Operations Associate jobs near you
Infographic showing various Office Operations Associate job openings in New York as of August 2026, with employment types broken down into 67% Full Time, and 33% Contract. Highlights an 67% In-person, and 33% Remote job distribution.

Product Operations - Associate

iCapital

Manhattan, NY • On-site

$85K - $100K/yr

Other

Medical, Dental, Vision, Retirement, PTO

Posted yesterday

New

Job description

Product Operations - Associate

New York, New York, United States

About the Role

iCapital is seeking a Product Operations Associate to join the growing Annuities Platform team. This role sits at the intersection of client operations, technology integration, and strategic execution, offering a meaningful opportunity to drive platform excellence while directly supporting senior leadership on high-impact initiatives. This individual will serve as a key operational partner across internal teams, owning client onboarding workflows and contributing to configuration efforts within Hexure, now part of iCapital, and related platforms.

Responsibilities

  • Own end-to-end onboarding for Wealth Managers and financial professionals, coordinating across internal stakeholders to deliver a consistent, high-quality experience from intake through activation.
  • Configure and maintain annuity products on the platform, ensuring product data integrity and timely updates in alignment with business requirements.
  • Collaborate on Hexure integration and configuration under senior direction, supporting implementation, testing, and optimization of annuity product setups to ensure accuracy and a seamless client experience.
  • Support senior management in advancing high-level operational and strategic objectives, including preparing materials, synthesizing platform data, and acting as a reliable execution partner on cross-functional initiatives.
  • Serve as a collaborative liaison to the Sales team, proactively communicating platform capabilities and operational timelines to support client acquisition and retention goals.
  • Partner with Engineering teams to identify, escalate, and resolve platform issues, contributing to a feedback loop that improves long-term platform reliability.
  • Manage client expectations through proactive communication, structured issue tracking, and timely resolution of operational inquiries.

Qualifications

  • Bachelor's degree is required; concentration in finance, business, or a related field is preferred
  • 2–5 years of operational or client-facing experience in the financial services industry, with demonstrated exposure to annuities or insurance products is strongly preferred
  • Experience with Hexure or comparable insurance and annuity configuration platforms is a strong plus
  • Proven ability to work cross-functionally and support senior stakeholders, comfortable translating strategic priorities into operational action
  • Exceptional communication and relationship management skills, able to interface confidently with clients, partners, and internal leadership
  • Highly organized with strong attention to detail, capable of managing multiple workstreams and prioritizing effectively in a fast-moving environment
  • Self-starter with a proactive, solutions-oriented mindset and a genuine desire to contribute to a high-growth fintech organization
  • Proficiency in Microsoft Office (Word, Excel, PowerPoint) required; familiar with CRM or operational tools is a plus

Benefits

The base salary range for this role is $85,000 to $100,000. iCapital offers a compensation package which includes salary, equity for all full-time employees, and an annual performance bonus. Employees also receive a comprehensive benefits package that includes an employer matched retirement plan, generously subsidized healthcare with 100% employer paid dental, vision, telemedicine, and virtual mental health counseling, parental leave, and unlimited paid time off (PTO).

We believe the best ideas and innovation happen when we are together. Employees in this role will work in the office Monday-Thursday, with the flexibility to work remotely on Friday.

iCapital is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, religion, color, national origin, gender, sexual orientation, gender identity, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

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