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Office Maui Jobs (NOW HIRING)

POLYNESIAN ADVENTURE TOURS LLC

$19.50 - $25/hr

This is a full-time position based primarily in the office, with occasional on-site work when ... Must be a local Maui resident * High school diploma or equivalent * At least 1 year of experience ...

GovernmentJobs.com

OFFICE ASSISTANT IV - MAUI

Wailuku, HI · On-site

$3.4K - $4.3K/mo

Job Title Recruitment Information The immediate vacancy is located at Wailuku/Kahului in Maui ... Office Assistant III. Minimum Qualification Requirements To qualify, you must meet all of the ...

GovernmentJobs.com

OFFICE ASSISTANT IV - MAUI

Kahului, HI · On-site

$3.4K - $4.3K/mo

Job Title Recruitment Information The immediate vacancy is located at Wailuku/Kahului in Maui ... Office Assistant III. Minimum Qualification Requirements To qualify, you must meet all of the ...

State of Hawai'i

OFFICE ASSISTANT IV - MAUI

Honolulu, HI

$3.4K - $5.1K/mo

... Maui. Salary: $3,471 to $4,388 per month (SR-10, Step C to I). A continuous recruitment may be ... Office Assistant III. Minimum Qualification Requirements To qualify, you must meet all of the ...

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Office Maui information

See salary details

$25.5K

$51.5K

$77.5K

How much do office maui jobs pay per year?

As of Sep 2, 2026, the average yearly pay for office maui in the United States is $51,476.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $59,000.00 per year, depending on experience, location, and employer.

What is an office manager?

An Office Manager is a professional responsible for overseeing the daily operations of an office. Their duties typically include organizing office procedures, managing administrative staff, maintaining office supplies, and ensuring a productive work environment. Office Managers often handle scheduling, budgeting, and may serve as a liaison between employees and upper management. Their role is essential in keeping an office running smoothly and efficiently.

What are the key skills and qualifications needed to thrive as an office manager?

To thrive as an Office Manager, you need strong organizational skills, attention to detail, and experience in administrative operations, typically supported by a relevant degree or equivalent experience. Familiarity with office productivity software (like Microsoft Office Suite), scheduling tools, and sometimes bookkeeping or HR systems is expected. Excellent interpersonal communication, problem-solving abilities, and adaptability are crucial soft skills in this role. These skills ensure smooth office operations, effective team coordination, and a productive work environment.

What are some common challenges faced by office managers at Maui-based businesses, and how can they prepare for them?

Office managers in Maui often work in organizations that cater to both local and tourism-based clientele, which can present unique logistical and cultural challenges. They may need to coordinate across time zones, handle a diverse workforce, and adapt quickly to seasonal fluctuations in workload. Building strong communication and organizational skills, as well as being flexible and culturally aware, are key to thriving in this environment. Additionally, networking with other local professionals can provide valuable support and resources.

What is the difference between Office Maui vs Office Assistant?

FeatureOffice MauiOffice Assistant
CertificationsNone typically requiredNone typically required
Work EnvironmentAdministrative offices, customer service settingsAdministrative offices, customer service settings
Job ResponsibilitiesManaging office tasks, customer interactions, schedulingSupporting office staff, handling clerical tasks
Industry UsageHospitality, tourism, local businesses in MauiVarious industries including hospitality and retail

Office Maui and Office Assistant roles often overlap in work environment and responsibilities, but Office Maui typically refers to a regional or specific office position in Maui, focusing on local customer service and administrative tasks. An Office Assistant is a broader role found across industries, supporting daily office functions. The main difference lies in the regional focus of Office Maui versus the general support role of Office Assistant.

What's the easiest office Maui job to get?

The easiest office job to get typically involves entry-level administrative roles such as receptionists or data entry clerks, which often require minimal experience and basic computer skills. These positions may also be available with on-the-job training and usually have a straightforward application process.
More about Office Maui jobs

What cities are hiring for Office Maui jobs?

Cities with the most Office Maui job openings:

What states have the most Office Maui jobs?

States with the most job openings for Office Maui jobs include:

What job categories do people searching Office Maui jobs look for?

The top searched job categories for Office Maui jobs are:

Office Maui jobs near you
Infographic showing various Office Maui job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution, with an average salary of $51,476 per year, or $24.7 per hour.

Office Administrator (Wailuku Maui, HI)

Brown and Caldwell

Wailuku, HI • On-site

$17.75 - $24.50/hr

Full-time

Posted 19 days ago

Brown and Caldwell rating

9.4

Company rating: 9.4 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

16th of 450 rated engineering

Job description

Brown and Caldwell (BC) has an exciting opportunity for a full-time Office Administrator to manage the day-to-day administrative and office operations of our Wailuku Maui office and virtually support our Hilo office. We are looking for someone with strong administrative, office management, and customer service experience who enjoys supporting employees, clients, vendors, and visitors in a professional and welcoming environment. This role is ideal for someone who is organized, resourceful, and comfortable supporting a hybrid workplace by engaging with employees who work in person, virtually, and across multiple offices.
As an active member of the regional administrative team, this position will collaborate with business leaders, shared services partners, and administrative colleagues to support consistent office operations, improve processes, and contribute to broader administrative initiatives across the region. The Office Administrator will also help foster employee connection and engagement through onboarding and offboarding support, health and safety coordination, office communications, meetings, events, recognition activities, and other culture-building efforts that strengthen support for BC's internal and external clients.
Join a collaborative team that's working directly with our business and shared services leaders to enhance our processes to widen and strengthen the support to our internal clients while providing development opportunities for staff to grow.
Job Summary
The Office Administrator (Wailuku Maui, HI) role performs complex technical and administrative support tasks. With limited supervision and considerable latitude for independent judgment, this role regularly completes assignments with little to no assistance. While the scope of responsibility is narrow, important decision-making power is exercised.
Responsibilities
  • Office Management. Oversee office management duties and ensure optimal operation of the office. Responsibilities include:
  • Partner and collaborate with local operations leader as needed re: employee/office communications, and any other office related issues or concerns.
  • Communicate with property management on office concerns and issues to resolve in a timely manner.
  • Maintain conference room equipment - working closely with the internal IT services to troubleshoot technology issues and concerns.
  • Collaborate and coordinate with the internal facilities team for building management concerns and move coordination.
  • Maintain common areas to create a professional and inviting space.
  • Maintain organization of the office space, from coordinating green recycling to ensuring office supplies are stocked and readily available.

  • Administrative Support. Provide comprehensive administrative support and assistance to all staff members for various office functions and operations. Responsibilities include:
  • Act as a point of contact for office-related inquiries and issues.
  • Perform assignments of a confidential nature for functional groups and managers; virtually support other nearby Brown and Caldwell (BC) offices as needed; understand, implement, and adhere to corporate policies related to finance, cost control, project delivery, safety, and quality assurance.
  • Prepare written communications such as office-wide emails, office MS Teams posts.
  • Manage office visitors (welcoming clients, vendors, guests, and staff).
  • Troubleshoot and coordinate with BC's helpdesk to solve technology issues with conference rooms, hotel stations, OpenPath, and employee concerns in regard to BC's technology.
  • Arrange travel and support with expense report reconciliation as needed for senior staff.
  • Submit local office vendor invoices with correct vendor and GL codes to AP for timely processing.
  • Schedule and coordinate vendor (technical) lunch and learn activities.
  • Maintain common area upkeep and provide a welcome experience for staff.
  • Maintain office supply inventories.
  • Coordinate mail, courier services, and FedEx shipments.
  • Maintain office directory pages on the BC Pipeline.
  • Submit sponsorship and membership requests through designated process.
  • Manage project archive requests and pull appropriate files from offsite archiving companies.
  • May maintain fleet vehicles to comply with BC standards for routine car upkeep (oil, tire rotation, new tires). Submit mileage logs as required monthly.
  • Correspondence/Client Deliverables. Maintain quality standards with branded templates and adhering to the company style guide. Responsibilities may include:
  • Coordinate and assist with formatting reports, letters, technical memoranda, marketing materials, Scopes of Work and Design Specifications including text, tables, spreadsheets, graphics, and other diverse content.
  • Proofread reports, records, and other data for accuracy.
  • Onboard/Offboard Employees. Partner with new employee supervisor/hiring manager, digital services, and Human Resources to provide an outstanding experience for both new hires and departing employees. Responsibilities include:
  • Support supervisors with tailored new employee onboarding plans.
  • Work closely with the Supervisor, Human Resources, and Digital Services teams to ensure a smooth and positive offboarding experience for employees. while recognizing and appreciating their contributions during their tenure at BC.
  • Support first day new employee orientations and troubleshooting with new digital services equipment
  • Assist with timesheet, Health and safety orientation, and other specific onboarding orientations.
  • Draft new employee announcements.
  • Assist with new employee photo.
  • Culture. Partner with local operations leader to foster employee engagement and connection for all staff (in-person, hybrid, and virtual employees). Responsibilities include:
  • Lead, plan, coordinate office events, (social, volunteer, and internal giving campaigns) employee, and project celebrations throughout the year).
  • Schedule and coordinate monthly office All Hands meeting.
  • Use office MS Teams channels to communicate office information, company information, staff acknowledgements and other various topics to encourage employee engagement.
  • Maintain and track office social spend budget.
  • Flexibility to adapt and execute various additional assignments based on evolving needs.

  • Health & Safety: May collaborate with local and national health and safety team to support local operations leader with facilitating company health and safety program, being a champion for company health and safety culture development. Responsibilities could include:
  • Assist with incident management following current Incident Management Program guidance and expectations which may include, escalation of event to operational leader and company H&S team, supporting initial detail reporting, participating and/or leading event investigation as well as supporting identified and/or implementation of related corrective and preventative actions. Assist local operations leaders and employees in participating in company work observation and project auditing programs following current respective program guidance and expectations.
  • Conduct new hire health and safety orientations and support supervisors with assigning initial H&S training in the company's current Learning Management System (LMS) following current company and H&S Training program guidance and expectations.
  • Assist employees with maintaining H&S compliance training.
  • Conduct monthly office inspections following current H&S program guidance and expectations.
  • Assist with maintaining and updating the office emergency action plan, including supporting the coordination of at least one (1) annual emergency drill following current H&S Program guidance and expectations.
  • Maintain and keep an inventory of Personal Protective Equipment (PPE) supplies per current company guidance and expectations. This includes supporting employees with maintaining their own PPE kit/supplies as well as any field first-aid kits as current.
  • Support employee exam scheduling following current company Medical Surveillance Program guidance and expectations.
  • Coordinate local in-person H&S training classes that may include but not be limited to first aid/CPR/AED, Permit-Required Confined Space Entry, and other health and safety related trainings as needed or requested.
  • Assist employees with annual ergonomic evaluations and help procure needed equipment following current company's Ergonomic Program guidance and expectations.
  • Support and participate in company Safety Week activities and other routine company health and safety communication distribution.
  • Participate in company H&S program routine calls, anticipated to occur at least monthly.

Mentorship
  • May provide mentorship, guidance, support, and knowledge-sharing to help less experienced team members develop their skills and grow within their roles.

Note: The responsibilities listed above represent the general scope of this position. Not all duties may be performed in every Brown and Caldwell office or assignment. Specific responsibilities may vary based on business needs, office size, location, and project requirements.
Skills and Competencies
  • Competence in providing administrative support for complex technical tasks.
  • Proven ability to work under minimal supervision and make independent decisions.
  • Good office management skills and some experience in supporting IT services.
  • Ability to support change management initiatives and promote organizational culture.
  • Skilled in MS Office suite (Excel, Word, PowerPoint, Outlook, Teams) knowledge of Adobe PDF or Bluebeam and proficiency with Internet applications.
  • Strong written and verbal communication skills for effective relationship building and fostering collaboration with a variety of business partners.
  • Demonstrates a strong aptitude for quickly mastering new software applications and documenting procedures, ensuring alignment with BC's evolving programs and guidelines to maintain up-to-date and compliant operations (i.e., CoPilot, Adobe/Bluebeam/SpecLink).

Experience
  • Typically, a minimum of 4 years of experience in a similar role or industry.
  • Proven track record of supporting multiple aspects of an office environment, including some onboarding and offboarding.
  • Some prior experience coordinating health, safety, and facilities management.

Education
  • A minimum of a High School Diploma is required for this role.
  • Microsoft Office Certification or other directly related experience.

Preferred Experiences:
  • Typically 4+ years of experience in an administrative, office management, or business support role, preferably in a professional services, engineering, consulting, or similarly matrixed environment.
  • Demonstrated experience supporting day-to-day office operations, including visitor hospitality, vendor coordination, office supply management, mail and shipping services, conference room readiness, and workplace upkeep.
  • Experience supporting a hybrid or virtual office environment, including communicating with employees who work in person, remotely, or across multiple offices.
  • Experience coordinating employee onboarding and offboarding activities in partnership with supervisors, Human Resources, Digital Services, and other internal teams.
  • Experience supporting health and safety initiatives, facilities coordination, office inspections, emergency preparedness activities, training coordination, or related workplace operations.
  • Experience planning and supporting employee engagement activities, office meetings, volunteer events, recognition moments, or other culture-building initiatives.

Preferred Skills:
  • Strong organizational skills with the ability to manage multiple priorities, meet deadlines, and adapt to changing office
  • and business needs.
  • Excellent written and verbal communication skills, with the ability to draft clear office communications, MS Teams
  • posts, announcements, and employee-facing updates.
  • Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and Teams; familiarity with Adobe PDF, Bluebeam, SpecLink, SharePoint, or similar business tools is a plus.
  • Ability to exercise sound judgment, maintain confidentiality, and work independently with limited supervision.
  • Strong customer-service mindset with the ability to build positive relationships with employees, clients, vendors, property management, technology teams, and shared services partners.
  • Comfort troubleshooting basic office technology issues and coordinating with internal support teams to resolve conference room, hoteling station, access, and equipment concerns.
  • Demonstrated ability to learn new systems quickly, follow established processes, and document procedures to support consistency and compliance.

Preferred Education:
  • Associate degree or coursework in business administration, office management, communications, or a related field preferred.
  • Relevant administrative, office management, technology, or professional development certifications may be considered in combination with experience.
  • Microsoft Office certification, project coordination training, health and safety coordination training, or other directly related education is a plus.

Salary Range: The anticipated starting pay range for this position is based on the employee's primary work location and may be more or less depending upon skills, experience, and education. These ranges may be modified in the future.
Location A: $28.30 - $38.00
Location B: $30.70 - $41.90
Location C: $33.60 - $45.70
You can view which BC location applies to y

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