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Office Manager Jobs in Belgrade, ME (NOW HIRING)

Spurwink Services

Practice Manager

Randolph, ME · On-site

Must be proficient with MS office suite and have 3-5 years experience in office management. Experience supervising other staff preferred. Competitive Benefits Package: * Health/Dental/Vision /Pet ...

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Office Manager information

See Belgrade, ME salary details

$25.3K

$51.1K

$77K

How much do office manager jobs pay per year?

As of Sep 3, 2026, the average yearly pay for office manager in Belgrade, ME is $51,127.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,700.00 and $58,600.00 per year, depending on experience, location, and employer.

What is an office manager?

Office managers are professionals responsible for overseeing the daily administrative operations of an office. They ensure that the workplace runs efficiently by managing office supplies, coordinating schedules, supervising administrative staff, and implementing procedures to improve workflow. Office managers also handle tasks such as budgeting, organizing meetings, and maintaining office equipment. Their role is crucial in supporting other staff members and ensuring that the office environment is productive and well-organized.

What does an office manager do?

An Office Manager is responsible for keeping their office running smoothly. They assign work to administrative assistants, update records, and arrange travel and conference room schedules. Office Managers perform clerical tasks such as answering phone calls, responding to correspondence, and organizing appointments and meetings. Other duties include monitoring and delivering mail and maintaining office equipment like computers and printers.

What are the key skills and qualifications needed to thrive as an office manager, and why are they important?

To thrive as an Office Manager, you need strong organizational abilities, attention to detail, and experience in administrative operations, often supported by a degree in business or a related field. Familiarity with office software suites like Microsoft Office, scheduling tools, and sometimes certifications such as CAP or MOS are typically required. Excellent communication, multitasking, and leadership skills help you coordinate teams and maintain a positive office environment. These competencies ensure smooth daily operations, efficient workflow, and a well-functioning workplace.

How does an office manager typically interact with other departments within an organization?

Office Managers play a central role in facilitating communication and coordination between different departments. They often serve as the primary point of contact for administrative needs, ensuring that teams have the resources and support necessary for smooth operations. Office Managers may collaborate with HR on onboarding new staff, work with finance on budgeting and purchasing, and assist IT with equipment or infrastructure requests. This cross-departmental interaction requires strong organizational and interpersonal skills, making the role ideal for those who enjoy varied tasks and teamwork.

What is the difference between Office Manager vs Administrative Assistant?

AspectOffice ManagerAdministrative Assistant
Primary RoleOversees office operations, manages staff, and implements policiesProvides administrative support, manages schedules, and handles correspondence
Required SkillsLeadership, organizational, and management skillsCommunication, organization, and multitasking skills
Work EnvironmentTypically supervises staff and manages office systemsSupports executives and team members directly
Common CertificationsOffice management or business administration certificationsAdministrative assistant or secretarial certifications

The main difference is that Office Managers oversee overall office operations and staff, while Administrative Assistants focus on supporting individual teams or executives with administrative tasks. Both roles require strong organizational skills, but Office Managers often have broader responsibilities and leadership duties.

What salary does an office manager get?

The average salary for an office manager varies depending on location, experience, and industry, but typically ranges from $45,000 to $75,000 annually. In addition to salary, office managers often receive benefits such as health insurance and paid time off, and strong organizational and communication skills are essential for the role.
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What job categories do people searching Office Manager jobs in Belgrade, ME look for?

The top searched job categories for Office Manager jobs in Belgrade, ME are:

What cities near Belgrade, ME are hiring for Office Manager jobs?

Cities near Belgrade, ME with the most Office Manager job openings:

Office Manager jobs near you
Infographic showing various Office Manager job openings in Belgrade, ME as of August 2026, with employment types broken down into 85% Full Time, 14% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $51,127 per year, or $24.6 per hour.

Office Associate II Supv - Anticipated Vacancy

Maine

Vassalboro, ME • On-site

$18.73 - $26.98/hr

Full-time

Medical, Dental, Retirement, PTO

Posted 10 days ago

Job description

If you are a current State of Maine employee, please submit your application through the internal application process using the Find Jobs report in PRISM. Seasonal employees who do not have PRISM access should apply through the State's career page and indicate on the application that they have previously worked for the State.

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Department of Public Safety

Job Class Code: 6543
Grade: 15 - Supervisory Services
Salary: $18.73 - $26.98/Hour (Includes 2.5% Stipend)
Location: Vassalboro, ME

Opening Date: August 24, 2026

Closing Date: September 8, 2026

DESCRIPTION:
This is a classification in the Office & Administrative Support Job Family which provides office and administrative support to an agency, program, or operational unit requiring operation of office equipment and knowledge of office processes and diverse clerical functions. This job family is distinguished by its contributory role in meeting operational, production, and/or processing needs. This is office and administrative support work performing complex, varied office support tasks often requiring established skill sets which include a solid knowledge of modern office practices and office equipment necessary to perform divergent clerical functions. Responsibilities require independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. Supervisor positions are those responsible for supervising subordinates and conducting formal performance appraisals of one or more employees.
REPRESENTATIVETASKS:
Complies with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes. Create and use varied correspondence formats and compose standard business correspondence. Create basic graphics/illustration/publication work to produce informational materials including maps, charts, and graphs involving drafting, formatting, illustrating, lettering, and manipulating text and graphics in electronic and written form. Develop and use computerized formats and/or graphics for forms, pamphlets, graphs, charts, tables, and/or maps. Post to, amend, and/or update web pages using established content and knowledge of modern office software. Examine documents/information, determine facts, detect errors and irregularities, and take action as authorized. Perform routine, occasional secretarial duties such as complete work schedules, arrange appointments, arrange travel/lodging, and review documents to respond to requests. Coordinate and present workshops, training, and orientation sessions. Write regular and/or periodic reports. Administer and/or score applicable examination in accordance with set procedures. Track and/or monitor contracts and/or licenses. Collect, count, reconcile and/or deposit fees in accordance with set procedures. Reconcile funds and perform calculations for reports. Receive and greet visitors, and determine customer needs. Advise others requesting technical assistance. Apply to routine individual cases an explanation and interpretation of applicable rules, regulations, policies, procedures, codes, and/or documentation requirements. Develop standard work procedures within established guidelines. May provide ongoing leadership for a work team with responsibility to schedule, instruct, assign, review, and monitor the work. May confer with supervisor on performance appraisals of work team members. Evaluate employee performance in accordance with State of Maine Performance Management and Appraisal System. Coach employees in meeting performance standards. Discuss employee complaints/grievances with employee and determine course of action in accordance with applicable policy. Initiate, recommend, and/or make hiring, disciplinary, and termination actions. Participate in interviewing, selecting, orienting, training, and instructing new employees. Plan, assign, instruct, review, and monitor the work of support staff. Set and adjust employee work schedule. Ensure and monitor employee occupational health and safety. Develop and recommend work methods and administrative policies/procedures to improve existing work practices. Oversee and monitor effective and efficient core operations of the operational unit(s). Establish work objectives and assess progress. Adapt processes/procedures to meet new and/or changing work requirements. Establish operational priorities, procedures, and quality assurance mechanisms. Initiate, coordinate, implement, and evaluate administrative activities. Coordinate work with external operational units/programs to enhance efficiency and achievement of operational goals. Adjust program/work operations and objectives to meet planned and unexpected change. Analyze personnel, operational, and organizational issues and problems; and develop timely and economical solutions. Advise superiors regarding the work/operations and act as "troubleshooter." Implements and complies with human resource laws, policies, procedures, and practices, such as: AA/EEO, recruitment, employment, position classification, performance appraisals, training, discipline, contract administration, human resource components of security protocols of agency information security and confidentiality policies, and employee safety in order to ensure fair and equal treatment of personnel.
KNOWLEDGES,SKILLS,ANDABILITIESREQUIRED:
Knowledge of the principles, practices, and equipment used in graphics, illustration, and publication work. Knowledge of information distribution through use of the internet. Knowledge of the principles and practices of informational presentations. Ability to create and use varied correspondence formats and compose standard business correspondence. Ability to prepare standard reports. Ability to develop and use computerized formats and/or graphics. Ability to perform basic secretarial duties. Ability to administer, score and/or correct standard examinations. Ability to collect, count, reconcile and/or deposit fees in accordance with set procedures. Ability to reconcile funds. Ability to stay current and understand, discuss, explain, and apply applicable laws, rules, regulations, policies, procedures, paperwork, and terminology. Ability to apply to routine individual cases an explanation and interpretation of applicable rules, regulations, policies, procedures, codes, and/or documentation requirements. Ability to create basic graphics/illustration/publication work to produce informational materials. Ability to make standard changes to web page content. Ability to coordinate and present workshops, training, and orientation sessions. Ability to effectively present information to individuals/ groups. Ability to determine facts, detect errors and irregularities, and take appropriate action in accordance with established procedures. Ability to effectively resolve problems. Ability to exercise good judgment in appraising situations and making decisions/recommendations. Ability to provide ongoing leadership for a work team. Ability to confer with supervisor on performance appraisals of work team members. Knowledge of supervisory principles, methods, and techniques. Knowledge of interviewing principles and techniques. Knowledge of the principles of organization. Knowledge of teamwork principles and strategies. Ability to work with timelines and schedules. Ability to listen to and understand information and ideas presented. Ability to use discretion and judgment in dispensing information. Ability to plan, assign, instruct, review, and monitor the work of support staff. Ability to effectively schedule the work. Ability to instruct others and plan, prioritize, and assign work. Ability to maintain confidentiality. Ability to understand and implement complex oral and written instructions. Ability to conduct research, gather information, and analyze results to reach a conclusion and/or make recommendations. Ability to initiate, coordinate, implement, and evaluate administrative activities. Ability to coordinate and integrate the work activities and resources of several projects and/or operational pieces. Ability to effectively interact with others of widely divergent backgrounds, interests, and viewpoints. Knowledge of Maine Performance Management and Appraisal System. Knowledge of Civil Service system. Knowledge of applicable collective bargaining agreements. Knowledge of human resource laws, polices, and practices. Ability to accomplish the quality/quantity of work within set expectations. Ability to exercise good judgment in appraising situations and making decisions/recommendations. Ability to effectively delegate work as appropriate. Ability to develop and recommend operational improvements. Ability to effectively coach employees and conduct performance appraisals. Ability to adapt processes/procedures to meet new and/or changing work requirements. Ability to establish operational priorities, procedures, and quality assurance mechanisms. Ability to coordinate and integrate work objectives among several projects and/or operational units. Ability to effectively plan and adjust work operations to meet planned and unexpected change. Ability to understand and promote management goals as they affect day-to-day and long term operations. Ability to analyze personnel, operational, and organizational issues and problems; and develop timely and economical solutions. Ability to establish program objectives and/or performance goals and assess progress. Representative Tasks & KSA's are cumulative across the Office & Administrative Support Job Family. Positions in this classification assume ALL the Distinguishing Characteristics & KSA's of: Office Assistant I, Office Assistant II, and Office Associate I.
MINIMUMQUALIFICATIONS:
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.
LICENSING/REGISTRATION/CERTIFICATIONREQUIREMENTS:
Some positions may require possession of a valid Class B Maine Motor Vehicle Operator's License.

Additional Job Description

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto-"Dirigo" or "I lead"-as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

  • Work-Life Fit- Rest is essential. Take time for yourself using13 paid holidays,12 days of sick leave, and3+ weeks of vacation leaveannually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

  • Health Insurance Coverage- The State of Maine pays 85%-95%of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find the premium costsfor you and your family, including the percentage of dependent coverage paid by the State.

  • Dental Insurance- The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).

  • Retirement Plan- The State contributes the equivalent of 14.06% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.91% for Confidential employees.

State employees are eligible for an extensive and highly competitive benefits package, covering many aspects of wellness. Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you're looking for a great next step, and want to feel good about what you do, we'd love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you're currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

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If you are unable to complete the online application, please contact the Human Resources representative listed on the job opening you are interested in applying for. They will work with you for an alternative method of submitting.

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