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Office Manager Jobs in Belgrade, ME (NOW HIRING)

Maine

Office Assistant II

Augusta, ME

$16.07 - $22.25/hr

Responsible for primary management of incoming and outgoing communications, including email, calls ... Office Assistant I. Please submit a cover letter rating your skills in each of the following tasks ...

New

Concentra

Front Office Specialist

Lewiston, ME · On-site

$17 - $20.31/hr

Manage dissemination of all paperwork to outside parties including non-injury, custody, and control forms * Follow HIPAA guidelines and safety rules * Attend center staff meetings * Participate in ...

Maine

Office Specialist I - 2475 - Augusta

Augusta, ME

$18.76 - $27.03/hr

DEPARTMENT OF MARINE RESOURCES OFFICE SPECIALIST I Opening Date: August 26, 2026 Closing Date: End ... Ability to understand and promote management goals as they affect day-to-day operations. * Ability ...

FloatR

Specimen Collector

Lewiston, ME

$16.75 - $18.75/hr

Responsible for immediately reporting any incidences that would hinder the ability to successfully complete a collection to the Office Manager EXPEREINCE & REQUIRED SKILLS * Ability to write short ...

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Office Manager information

See Belgrade, ME salary details

$25.3K

$51.1K

$77K

How much do office manager jobs pay per year?

As of Sep 3, 2026, the average yearly pay for office manager in Belgrade, ME is $51,127.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,700.00 and $58,600.00 per year, depending on experience, location, and employer.

What is an office manager?

Office managers are professionals responsible for overseeing the daily administrative operations of an office. They ensure that the workplace runs efficiently by managing office supplies, coordinating schedules, supervising administrative staff, and implementing procedures to improve workflow. Office managers also handle tasks such as budgeting, organizing meetings, and maintaining office equipment. Their role is crucial in supporting other staff members and ensuring that the office environment is productive and well-organized.

What does an office manager do?

An Office Manager is responsible for keeping their office running smoothly. They assign work to administrative assistants, update records, and arrange travel and conference room schedules. Office Managers perform clerical tasks such as answering phone calls, responding to correspondence, and organizing appointments and meetings. Other duties include monitoring and delivering mail and maintaining office equipment like computers and printers.

What are the key skills and qualifications needed to thrive as an office manager, and why are they important?

To thrive as an Office Manager, you need strong organizational abilities, attention to detail, and experience in administrative operations, often supported by a degree in business or a related field. Familiarity with office software suites like Microsoft Office, scheduling tools, and sometimes certifications such as CAP or MOS are typically required. Excellent communication, multitasking, and leadership skills help you coordinate teams and maintain a positive office environment. These competencies ensure smooth daily operations, efficient workflow, and a well-functioning workplace.

How does an office manager typically interact with other departments within an organization?

Office Managers play a central role in facilitating communication and coordination between different departments. They often serve as the primary point of contact for administrative needs, ensuring that teams have the resources and support necessary for smooth operations. Office Managers may collaborate with HR on onboarding new staff, work with finance on budgeting and purchasing, and assist IT with equipment or infrastructure requests. This cross-departmental interaction requires strong organizational and interpersonal skills, making the role ideal for those who enjoy varied tasks and teamwork.

What is the difference between Office Manager vs Administrative Assistant?

AspectOffice ManagerAdministrative Assistant
Primary RoleOversees office operations, manages staff, and implements policiesProvides administrative support, manages schedules, and handles correspondence
Required SkillsLeadership, organizational, and management skillsCommunication, organization, and multitasking skills
Work EnvironmentTypically supervises staff and manages office systemsSupports executives and team members directly
Common CertificationsOffice management or business administration certificationsAdministrative assistant or secretarial certifications

The main difference is that Office Managers oversee overall office operations and staff, while Administrative Assistants focus on supporting individual teams or executives with administrative tasks. Both roles require strong organizational skills, but Office Managers often have broader responsibilities and leadership duties.

What salary does an office manager get?

The average salary for an office manager varies depending on location, experience, and industry, but typically ranges from $45,000 to $75,000 annually. In addition to salary, office managers often receive benefits such as health insurance and paid time off, and strong organizational and communication skills are essential for the role.
More about Office Manager jobs

What job categories do people searching Office Manager jobs in Belgrade, ME look for?

The top searched job categories for Office Manager jobs in Belgrade, ME are:

What cities near Belgrade, ME are hiring for Office Manager jobs?

Cities near Belgrade, ME with the most Office Manager job openings:

Office Manager jobs near you
Infographic showing various Office Manager job openings in Belgrade, ME as of August 2026, with employment types broken down into 85% Full Time, 14% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $51,127 per year, or $24.6 per hour.

Administrative Office Specialist

Casella Waste Systems

Fairfield, ME • On-site

$20/hr

Full-time

Medical, Dental, Vision, Life, Retirement

This job post has expired today. Applications are no longer accepted.

Job description

Position Summary

The Administrative Office Specialist provides professional clerical and administrative support to the division by providing support to managers, employees, and customers, assisting in daily office needs, and managing the company's general administrative activities. The incumbent supplies information to callers, maintains files, organizes and maintains schedules and appointments, generates standard reports, and produces correspondence.

This role involves a high volume of customer service activities as part of day-to-day operations.

Hiring Range: $20.00 - $ 22.00per hour

This position is full-time on-site, Monday through Friday from 8am-5pm!

Key Responsibilities

  • Engages with customers to assess support needs and provides products and services to fulfill identified customer needs while promoting new or alternative products and services.
  • Creates and maintains customer and sales information in CRM and Case Management systems to troubleshoot customer issues, gather customer information, track sales activities, create outreach campaigns, and generate new business opportunities and customer retention activities.
  • Generates market interest and sales as the primary point of contact and resolution for all calls and cases routed from the Customer Care Center (CCC) for small commercial dumpster and temporary Roll-Off inquiries ensuring customers receive products and services in a timely manner and are connected with appropriate divisional sales team for in-person follow-up as needed
  • Manages daily workflows of outgoing and incoming mail in a timely manner.
  • Communicates with vendors in a professional manner to collect invoices and processes information for accounts payable.
  • Performs filing of safety records, procedures, and employee personnel records to ensure data is organized and up to date.
  • Monitors stock of office supplies and places an order when needed to ensure adequate inventory of critical supplies.
  • Provides general administrative and clerical functions including scanning, filing, faxing, and copying to support facility needs
  • Handles incoming and outgoing calls for other office staff and routes employee and customers inquiries to the proper personnel.
  • Composes and updates regular correspondence such as invitations and informative materials to ensure consistency throughout the division.
  • Assists new hires with onboarding paperwork, benefits enrollment, and other necessary information pertaining to their employment.
  • Makes travel arrangements for managers when travel to other business locations is necessary.
  • Participates in training and other learning opportunities to expand knowledge of the company, products, sales and services and performs any other duties needed to help drive our vision, fulfill our mission, and/or abide by our core values.

Career Path Definitions & Distinctions:

Administrative Office Specialist I: Has 0-2 years of progressively complex experience in the administrative support field. Demonstrates basic knowledge of Casella's business products and services and the waste industry. Can effectively manage assigned projects, including filing, mailing, and ordering of supplies. Can effectively take calls from customers, and direct visitors only asking for assistance when needed.

Administrative Office Specialist II: Has years 2-4 of progressively complex experience in the administrative support field. Has a solid understanding of Casella's business products and services and the waste industry. Prepares reports, completes data entry, receives and responds to customer correspondence, and schedules meetings for on site managers.

Administrative Office Specialist III: Has 4-6 years of progressively complex experience in the administrative support field. Support managers and other employees by, coordinating mailing, arranging meetings and conference calls, and directing customers to the proper departments. Produce special project reports as needed, support and update databases, run queries, develop database reports, and coordinate mailings. Demonstrates an ability to mentor and train other administrative staff. Has started to build strong relationships with home office and divisional employees at various levels within the organization.

Office Manager: 6+ years of progressive leadership experience in the administrative and office management field. Demonstrates highly integrated knowledge and competence in several technical areas of customer service and office management and has built strong relationships with home office and divisional employees at various levels within the organization. Provides training and mentoring to business service staff. Works with Payroll and Human Resources departments to process new hire onboarding paperwork, benefits enrollment, and answer questions pertaining to their employment. Takes on additional responsibilities and asks for additional projects, reviews daily work order reports of others, handles escalations and knows who and when will need to know of the issues, supervises the team when needed. Is extremely reliable and accurate.

Education, Experience & Qualifications

The successful candidate will have a High School Diploma or equivalent, 0-2 years of administrative experience and a demonstrated ability to work as part of a team in a collaborative environment.

Outstanding relationship management skills, excellent listening, communication, customer service and problem solving sills are required. Demonstrated proficiency with MS Office (Word, PowerPoint, Excel, and Outlook) and proficiency in administrative and clerical procedures and systems are necessary. Versatility, flexibility, and willingness to work changing priorities is expected.

Attributes

Positive, team-oriented individual who is proactive and efficient with strong problem-solving skills and is results-oriented with the ability to see the larger picture while focusing on detailed information. Outstanding attention to detail, prioritization skills and an ability to accommodate frequent interruptions is essential.

Benefits

Medical, Dental, Vision, Life & Disability Insurance, Maternity & Parental Leave, Flexible Spending Accounts, Discounted Stock Program, 401K, Employee Awards, Employee Assistance Plan, Wellness Incentive, Tuition Assistance, Career Pathways, and More.

Benefits & RewardsWant easy-to-use, rewarding benefits? Well, we've got those! Our employee rewards program is designed to help you in your career, and in your life outside of Casella. From competitive wages to comprehensive medical plans to employee stock purchase and retirement savings options, learn about all the ways we reward you.

EEO

Casella Waste Systems, Inc. is an equal opportunity employer. We are committed to creating an environment of inclusion and mutual respect where opportunities are available to all applicants and team members without regard to race, religion, color, national origin, gender, gender identity or expression, sexual orientation, genetic information, military and veteran status, status as individual with a disability, or any other characteristic protected by federal or state laws. We believe that diversity and inclusion among our team members is critical to our success as a company and we seek to recruit, develop, and retain the most talented people.

Join our Talent Community!

Join our Talent Community (https://join.casella.com/join/talentcommunity) to receive updates on new opportunities and future events.

Software Powered by ICIMS (https://icims.help/candidate-faq)

Job Locations US-ME-Fairfield

Job ID 2026-9725

Category Business Support

Type Regular Full-Time

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