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Office Manager Comptroller Jobs in Washington (NOW HIRING)

TestPros

Office Manager (Hybrid)

Sterling, VA · On-site

Office Management & Administration Payroll : Coordinate payroll administration, including ... accountant/comptroller. * Develop, maintain, and improve administrative procedures, forms ...

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Office Manager Comptroller information

What is an office manager comptroller?

Office Manager Comptrollers are professionals who combine office management duties with financial oversight responsibilities. They are responsible for ensuring the smooth operation of an office, including administrative tasks, staff coordination, and maintaining office supplies. In addition, they handle financial management such as budgeting, accounting, and financial reporting for the organization. This hybrid role ensures that both administrative and financial aspects of the office are managed efficiently and in compliance with company policies and regulations.

What does an office manager comptroller do?

In this dual role, an Office Manager Comptroller is responsible for both overseeing the smooth operation of the office and managing the organization's financial processes. Balancing these responsibilities requires strong organizational skills and the ability to prioritize tasks, as you may need to shift between handling invoices, payroll, and budgeting, and addressing administrative issues like vendor management or facility maintenance. Collaboration with other departments, such as HR and executive leadership, is common to ensure both financial integrity and efficient office operations. Successful professionals in this position often implement streamlined processes and leverage technology to handle both aspects effectively.

What are the key skills and qualifications needed to thrive as an office manager comptroller?

To thrive as an Office Manager Comptroller, strong skills in accounting, financial analysis, budgeting, and office administration are essential, typically backed by a degree in accounting, finance, or business management. Familiarity with accounting software such as QuickBooks or Sage, spreadsheet tools like Excel, and understanding of financial reporting standards are commonly required, along with relevant certifications like CPA or CMA being advantageous. Exceptional organizational skills, attention to detail, and effective communication are key soft skills that set standout professionals apart in this role. These abilities ensure accurate financial oversight, efficient office operations, and compliance with regulatory requirements, which are critical for organizational stability and growth.

What is the difference between Office Manager Comptroller vs Bookkeeper?

AspectOffice Manager ComptrollerBookkeeper
Primary ResponsibilitiesOversees financial operations, manages budgets, and ensures complianceRecords daily financial transactions, maintains ledgers
Required CredentialsAccounting or finance degree, certifications like CPA often preferredHigh school diploma; bookkeeping certifications beneficial
Work EnvironmentOffice setting, managerial role, interacts with finance teamsOffice setting, focused on data entry and record keeping
Industry UsageCommon in corporate, government, and large organizationsUsed across small businesses, nonprofits, and some corporate settings

The Office Manager Comptroller typically has broader financial oversight and managerial duties, often requiring advanced credentials, while a Bookkeeper focuses on recording transactions with less managerial responsibility. Both roles are essential for organizational financial health but differ in scope and complexity.

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Cities in Washington with the most Office Manager Comptroller job openings:

Office Manager Comptroller jobs near you

Office Manager (Hybrid)

Sterling, VA • On-site

TestPros
IT Services • 11 - 50 employees
Learn more about TestProsexternal

Full-time

Posted 2 days ago

New

Job description

TestPros delivers innovative independent IT assessment solutions to critical challenges facing the nation and the world. We support the U.S. Federal Government and Commercial clients within the continental USA. TestPros is dedicated to making lives better, safer and more secure.
TestPros is seeking an Office Manager candidate who is dependable, proactive, detail-oriented, and is comfortable taking ownership of their responsibilities. We are looking for someone who does not need to be micromanaged, recognizes what needs to be done, is self-motivated and follows through. Because this position handles both the firm's finances and administrative operations, reliability, confidentiality, accuracy, and good judgment are essential.
Start: Late 2026 or early 2027 (not an immediate job opening)
Type: Full-time
Responsibilities and Duties:
The candidate duties will include, but are not limited to, the following tasks:
Bookkeeping & Financial:
  • Manage day-to-day bookkeeping and maintain accurate financial records
  • Handle accounts payable and accounts receivable
  • Prepare and process client billing
  • Reconcile bank and credit card accounts
  • Maintain the general ledger
  • Track incoming payments and outstanding receivables
  • Prepare financial reports for management
  • Maintain organized financial documentation and records
  • Assist with year-end accounting and tax preparation
  • Office Management & Administration

Payroll:
Coordinate payroll administration, including timesheets, project codes, leave tracking, employee status changes, benefits deductions, and communication with payroll and benefits vendors.
Human Resources:
  • Support human resources administration, including recruiting, onboarding, employee records, benefits coordination, employee relations support, employee performance reviews, retention initiatives, personnel documentation, and offboarding.
  • Administer corporate and employee benefits insurance programs, including policy reviews and renewals, certificates of insurance, training, and related support.
  • Maintain personnel policies, employee handbook updates, HR forms, personnel files, training records, certifications, and compliance documentation.
  • Monitor and support compliance with applicable employment laws, records retention requirements, confidentiality expectations, workplace security practices, and administrative procedures within assigned areas of responsibility.
  • Coordinate employee training, professional certifications, cybersecurity, and other required compliance training.
  • Oversee day-to-day office operations, including office equipment, phones, copiers, supplies, office vendors, and administrative support functions.
  • Track company property, including hardware and software inventories, software licenses/subscriptions, renewals, and user access management.
  • Support budgeting and financial administration, including tracking administrative expenses, reviewing invoices, monitoring renewals, maintaining vendor contract documentation, and preparing budget-related information for the corporate accountant/comptroller.
  • Develop, maintain, and improve administrative procedures, forms, templates, records management practices, and standard operating procedures.
  • Assist with organizational planning, business administration, process improvement initiatives, special projects, and perform other duties as assigned.
  • Maintain required licenses, certifications, and continuing education applicable to the position.

Required Knowledge, Skills & Abilities:
  • Minimum of 2 years of bookkeeping/accounting experience.
  • Experience with accounts payable, accounts receivable, bank reconciliations, billing, and general ledger functions.
  • Knowledge of human resources administration, employment practices, benefits administration, payroll processes, personnel records management, and compliance.
  • Knowledge of general business operations, office administration, vendor management, and organizational support functions.
  • Proficiency with Microsoft Office Suite, HR platforms (JAZZHR), timesheet systems, payroll systems, accounting systems (QuickBooks), standard office equipment, and related business software.
  • Experience with virtual meeting platforms (e.g., TEAMS).
  • Excellent attention to detail and accuracy.
  • Knowledge of insurance administration, claims processing, risk management principles, and document retention practices.
  • Ability to work independently while collaborating effectively with customers, staff, management, consultants, and vendors.
  • Knowledge of cybersecurity awareness practices, and information management systems.
  • Strong organizational, analytical, problem-solving, and project management skills.
  • Strong verbal, written, and interpersonal communication skills.
  • Ability to handle confidential and sensitive information with discretion and professionalism.
  • Ability to manage multiple assignments, competing priorities, and deadlines.
  • Ability to support and promote TestPros' Vision, Mission, and Core Values.

Physical and Other Requirements:
  • Ability to sit, stand, walk, bend, stoop, and perform routine office tasks.
  • Ability to lift and carry office supplies, equipment, and materials up to 25 pounds.
  • Ability to perform the essential functions of the position with or without reasonable accommodation.
  • Ability to maintain regular attendance and work occasional evenings or weekends as required for meetings, events, training, or special projects.
  • Valid driver's license and access to reliable transportation.

Work Environment:
  • Frequent interaction with customers, employees, consultants, vendors, insurance representatives, and professional service providers.
  • Hybrid or remote work flexibility may be permitted in accordance with current policies, confidentiality requirements, and operational needs.

Preferred Qualifications:
  • Bachelor's degree in Business Administration, Human Resources, Public Administration, Organizational Management, or a related field.
  • Five or more years of progressively responsible experience in accounting, payroll, human resources, business administration, and office management.
  • Human Resources certification, such as SHRM-CP, PHR, or equivalent, preferred.

The pay range for this role is:
70,000 - 85,000 USD per year (Note that this range represents a good-faith estimate and is not a guarantee; final compensation is determined by factors such as experience, qualifications, and other factors and may fall outside the stated range.)
Equal Opportunity Employer
TestPros is an equal-opportunity employer and does not discriminate in employment based on race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or any other non-merit factor.
Offer Considerations
TestPros considers several factors when extending an offer, including but not limited to, Federal Government contract labor categories and contract wage rates, relevant prior work experience, specific skills and competencies, geographic location, education, and certifications.
Federal Compliance
As a federal contractor, TestPros is subject to all federal and state mandates and/or other customer requirements.

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