ZipRecruiter

Log In

1

Office Coordinator Jobs in Rice Lake, WI (NOW HIRING)

Smiles In Motion

Patient Coordinator

Rice Lake, WI · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Patient Coordinator is responsible for maintaining accurate patient records, handling insurance verifications, and assisting with billing inquiries to support efficient office operations. By ...

Shopko Optical

Office Assistant/Receptionist

Rice Lake, WI · On-site

$16.25 - $21.50/hr

  • Medical

  • Vision

  • Retirement

  • PTO

Good eye and hand coordination * Able to operate a cash register, various optical equipment and tools * Able to work normal and/or extended (evenings, nights, and weekends) office hours to meet ...

Pella Corporation

Coord, Safety - 1

Ladysmith, WI

Microsoft Office, Excel, PowerPoint, Outlook. * Presentation/Training skills. * Decision making ... Display average coordination with both hands on a continuous basis while performing job tasks.

New

Pella Corporation

Coord, Safety - 1

Ladysmith, WI · On-site

Microsoft Office, Excel, PowerPoint, Outlook. * Presentation/Training skills. * Decision making ... Display average coordination with both hands on a continuous basis while performing job tasks.

New

Source Energy Services

HR Coordinator

Cameron, WI · On-site

$20.75 - $27/hr

Human Resources Coordinator Employee Lifecycle Support Coordinate onboarding activities and track ... Proficiency in Microsoft Office (Excel, Word, Outlook, and PowerPoint). Ability to maintain ...

Pella Corporation

Coord, Safety - 1

Ladysmith, WI · On-site

Microsoft Office, Excel, PowerPoint, Outlook. * Presentation/Training skills. * Decision making ... Display average coordination with both hands on a continuous basis while performing job tasks.

Rice Lake

Customer Service Coordinator

Rice Lake, WI · On-site

$17.75 - $23/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

At RLWS, the National Service Customer Service Coordinator performs a variety of national service ... Typical office environment * Frequent sitting and standing * Computer use, reading, and typing ...

Impact Seven

IT Operational Specialist

Rice Lake, WI · On-site

... office technology equipment. * Assist with employee onboarding and offboarding processes including workstation setup, account coordination, equipment deployment, and technology orientation.

Impact Seven

IT Operational Specialist

Rice Lake, WI · On-site

$25 - $28/hr

... office technology equipment. * Assist with employee onboarding and offboarding processes including workstation setup, account coordination, equipment deployment, and technology orientation.

next page

Showing results 1-20

All JobsOffice JobsOffice Coordinator JobsOffice Coordinator Jobs in Rice Lake, WI

Office Coordinator information

See Rice Lake, WI salary details

$12

$20

$28

How much do office coordinator jobs pay per hour?

As of Aug 17, 2026, the average hourly pay for office coordinator in Rice Lake, WI is $20.28, according to ZipRecruiter salary data. Most workers in this role earn between $17.02 and $22.69 per hour, depending on experience, location, and employer.

What is an office coordinator?

An office coordinator is in charge of general office duties. They organize files and stock supplies, accept mail, create memos, send faxes, and perform other clerical procedures as needed. Office coordinators also speak with customers both face-to-face and over the phone. They typically report to an office manager and schedule appointments, take notes during meetings, and organize travel arrangements. This job requires experience working in an office setting. Additional qualifications for this career include strong communication skills and computer proficiency.

What are the key skills and qualifications needed to thrive as an office coordinator, and why are they important?

To thrive as an Office Coordinator, you need excellent organizational abilities, multitasking skills, and proficiency in office administration, often supported by a high school diploma or associate’s degree. Familiarity with office software like Microsoft Office Suite, scheduling systems, and sometimes basic accounting tools is typically required. Strong communication, problem-solving, and interpersonal skills help you manage workflows and collaborate effectively with staff and visitors. These skills ensure smooth daily operations, efficient administrative support, and a positive work environment for the entire team.

How does an office coordinator typically interact with different departments within an organization?

An Office Coordinator serves as a central point of contact, regularly collaborating with various departments such as HR, finance, and IT to ensure smooth office operations. This role often involves coordinating meetings, managing supply needs, and relaying important communications between teams. Office Coordinators work closely with department leaders to support logistical needs and may assist in onboarding new employees or organizing company-wide events. Effective communication and adaptability are key, as priorities can shift quickly depending on organizational demands.

What is the difference between Office Coordinator vs Administrative Assistant?

AspectOffice CoordinatorAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; some roles may require additional certifications
Work EnvironmentOffice settings, coordinating multiple departments or teamsOffice settings, supporting specific departments or executives
Employer & Industry UsageCommon in various industries including corporate, healthcare, educationWidely used across industries for administrative support roles
Common Search & Comparison IntentYesYes

While both roles support office operations, an Office Coordinator typically manages broader coordination tasks across departments, whereas an Administrative Assistant focuses on supporting specific individuals or teams with administrative duties. The roles often overlap, but the Office Coordinator usually has a more supervisory or organizational scope.

Is an office coordinator the same as an office manager?

An office coordinator typically handles administrative tasks such as scheduling, communication, and supporting daily office operations. An office manager usually has broader responsibilities, including supervising staff, managing budgets, and overseeing office policies. While both roles require organizational skills, office managers often have more leadership and decision-making duties.
More about Office Coordinator jobs

What are the most commonly searched types of Office jobs in Rice Lake, WI?

The most popular types of Office jobs in Rice Lake, WI are:

What cities near Rice Lake, WI are hiring for Office Coordinator jobs?

Cities near Rice Lake, WI with the most Office Coordinator job openings:

Office Coordinator jobs near you
Infographic showing various Office Coordinator job openings in Rice Lake, WI as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 13% Part Time, 1% Temporary, and 3% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution, with an average salary of $42,187 per year, or $20.3 per hour.

Patient Coordinator

Smiles In Motion

Rice Lake, WI • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 26 days ago

Job description

Be a part of something special!

About the Role:

The Patient Coordinator at Smiles in Motion serves as the primary point of contact for patients, ensuring a seamless and positive experience from appointment scheduling through treatment completion. This role is pivotal in managing patient communications, coordinating appointments, and facilitating the flow of information between patients and clinical staff. The Patient Coordinator is responsible for maintaining accurate patient records, handling insurance verifications, and assisting with billing inquiries to support efficient office operations. By fostering a welcoming and organized environment, the coordinator helps to enhance patient satisfaction and supports the overall success of the dental practice. This position requires a compassionate, detail-oriented individual who can multitask effectively while maintaining professionalism and empathy in all patient interactions.

Responsibilities:

  • Greet and welcome patients upon arrival, ensuring a friendly and professional atmosphere.
  • Schedule, confirm, and reschedule patient appointments using the practice management software.
  • Manage patient records, including updating personal information and treatment plans accurately.
  • Verify insurance coverage and assist patients with understanding their benefits and financial responsibilities.
  • Coordinate communication between patients and dental staff to facilitate treatment planning and follow-up care.
  • Handle patient inquiries via phone, email, and in-person, providing clear and timely information.
  • Assist with billing processes, including processing payments and addressing patient billing questions.
  • Maintain compliance with HIPAA and other regulatory requirements related to patient confidentiality and data security.

Skills:

The Patient Coordinator utilizes strong communication skills daily to interact effectively with patients, dental staff, and insurance providers, ensuring clarity and professionalism in all exchanges. Organizational skills are essential for managing appointment schedules, patient records, and billing information accurately and efficiently. Proficiency with practice management software and electronic health records enables the coordinator to maintain up-to-date patient data and streamline office workflows. Problem-solving skills are applied when addressing patient concerns, insurance issues, or scheduling conflicts to provide timely resolutions. Additionally, empathy and interpersonal skills are critical in creating a welcoming environment that supports patient comfort and trust throughout their care experience.

Preferred Qualifications:

  • Previous experience in a healthcare or dental office environment preferred.
  • Basic knowledge of dental terminology and insurance processes.
  • Associate degree or certification in healthcare administration or related field.
  • Experience with dental insurance verification and billing procedures.
  • Familiarity with electronic health records (EHR) systems.
  • Bilingual abilities, especially in Spanish, to support diverse patient populations.
  • Customer service training or experience in a patient-facing role.

Position Details:

  • Full-Time
  • Monday - Friday: 7:30AM - 4:30PM
  • Pay Range: $19 - $21
  • Multi Location Practice: Chippewa Falls, Eau Claire, Menomonie

Benefits:

  • Competitive pay and growth opportunities
  • Medical, Dental, & Vision Insurance
  • 401K with company contributions
  • Short Term Disability
  • Life Insurance
  • Paid time off + Paid holidays
  • Free and discounted pediatric dental and orthodontic treatments