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Office Assistant Jobs in Rochester, IN (NOW HIRING)

Whitko Community Schools

Office Assistant

IN · On-site

$15.50 - $20.50/hr

The Office Assistant answers the telephone and greets visitors in a pleasant and professional manner, determines the nature of business, and direct them to their destination. Assist with a variety of ...

Vincere Tax

Office Manager

Kokomo, IN · On-site

$20/hr

Office Manager Company: Vincere Tax Location: Kokomo, IN Job Type: Full to Part-Time (flexible ... Manage the workflow for client tax preparation * Assist clients with intake forms and onboarding

Vincere Tax

Office Manager

Kokomo, IN · On-site

Office Manager Company: Vincere Tax Location: Kokomo, IN Job Type: Full to Part-Time (flexible ... Manage the workflow for client tax preparation * Assist clients with intake forms and onboarding

UHS

Business Office Supervisor

Plymouth, IN · On-site

For more information, please visit our website: www.michianabehavioralhealth.com The Businss Office Supervisor will assist the BOM in managing the billing and collection processes including account ...

UHS

Business Office Supervisor

Plymouth, IN · On-site

For more information, please visit our website: www.michianabehavioralhealth.com The Businss Office Supervisor will assist the BOM in managing the billing and collection processes including account ...

UHS

Business Office Supervisor

Plymouth, IN · On-site

For more information, please visit our website: www.michianabehavioralhealth.com The Businss Office Supervisor will assist the BOM in managing the billing and collection processes including account ...

UHS

Business Office Supervisor

Plymouth, IN · On-site

For more information, please visit our website: www.michianabehavioralhealth.com The Businss Office Supervisor will assist the BOM in managing the billing and collection processes including account ...

Parkview Health

Medical Assistant-Non-Cert

Warsaw, IN · On-site

$17.25 - $22/hr

CPR required. Experience Medical assistant or physician office experience preferred. Other ... Qualifications Must have solid verbal and written communication skills. Knowledge of clinical and ...

Parkview Health

Medical Assistant-Non-Cert

Warsaw, IN

$17.25 - $22/hr

CPR required. Experience Medical assistant or physician office experience preferred. Other ... Qualifications Must have solid verbal and written communication skills. Knowledge of clinical and ...

Parkview Health

Medical Assistant-Non-Cert

Warsaw, IN · On-site

$17.25 - $22/hr

CPR required. Experience Medical assistant or physician office experience preferred. Other ... Qualifications Must have solid verbal and written communication skills. Knowledge of clinical and ...

Parkview Health

PPG Office RN

Wabash, IN

Must complete hospital General Orientation, Patient Care Orientation and PPG office specific ... Must be able to lift 50 pounds, assist with 100 pounds. Lifting requirements may be heavier for ...

Parkview Health

PPG Office RN

Wabash, IN · On-site

$17.84 - $26.76/hr

Must complete hospital General Orientation, Patient Care Orientation and PPG office specific ... Must be able to lift 50 pounds, assist with 100 pounds. Lifting requirements may be heavier for ...

Parkview Health

PPG Office RN

Wabash, IN · On-site

Must complete hospital General Orientation, Patient Care Orientation and PPG office specific ... Must be able to lift 50 pounds, assist with 100 pounds. Lifting requirements may be heavier for ...

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Office Assistant information

See Rochester, IN salary details

$9

$17

$23

How much do office assistant jobs pay per hour?

As of Jul 31, 2026, the average hourly pay for office assistant in Rochester, IN is $17.61, according to ZipRecruiter salary data. Most workers in this role earn between $14.95 and $19.66 per hour, depending on experience, location, and employer.

What are office assistants?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What Does an Office Assistant Do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are some common challenges faced by Office Assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What are the key skills and qualifications needed to thrive as an Office Assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

More about Office Assistant jobs
What are the most commonly searched types of Office jobs in Rochester, IN? The most popular types of Office jobs in Rochester, IN are:
What job categories do people searching Office Assistant jobs in Rochester, IN look for? The top searched job categories for Office Assistant jobs in Rochester, IN are:
What cities near Rochester, IN are hiring for Office Assistant jobs? Cities near Rochester, IN with the most Office Assistant job openings:
Office Assistant jobs near you
Infographic showing various Office Assistant job openings in Rochester, IN as of July 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $36,619 per year, or $17.6 per hour.

Office Assistant

Whitko Community Schools

IN • On-site

$15.50 - $20.50/hr

Full-time

Re-posted 20 days ago

Job description

Position Type:
Assistants to Admins/Clerical/Secretary
Date Posted:
5/12/2026
Location:
South Whitley Elementary School
Date Available:
08/03/2026
Closing Date:
until filled
Position Summary: The Office Assistant answers the telephone and greets visitors in a pleasant and professional manner, determines the nature of business, and direct them to their destination. Assist with a variety of office tasks as deemed important for proper function of the school office. Maintain all records with accuracy and integrity. Provide positive assistance to all administrators, teachers, guests, vendors, students and parents.
Reports To: Principal
Days: 192
Knowledge, Skills & Implementation
  • Greet all students, guests, vendors and families respectfully and professionally.
  • Requiring every student, guest, vendor or family to sign-in and identify themselves; providing appropriate passes, request for early dismissal and badges following school protocol. After determining the visitor's needs, direct them to the proper person or area.
  • Answer incoming phone calls in a pleasant, informed manner for the purpose of providing and creating a positive image and first impression of the school
  • Ability to work independently with knowledge of school policies and regulations.
  • Effective communication with staff, students, parents or guests.
  • Equipped with personal integrity, protecting confidentiality of all information related to attendance, discipline issues.
  • The employee shall remain free of any alcohol or non-prescribed controlled substances abuse in the workplace throughout his/her employment in the corporation.

Essential Responsibilities
  • Required to be in attendance at school building during all in-person student instructional days.
  • Monitor teacher and support staff absences and assign substitute coverage, and ensure substitutes have the all appropriate materials to be a guest teacher for the day.
  • Keep principal informed of any issues related but not limited to families, vendors, visitors, students, staff or discipline.
  • Receive deliveries from outside supply and delivery services; arrange for the distribution to proper recipients
  • Make daily public address announcements as needed (general, security, weather, sports and dismissals)
  • Manage lost and found
  • Coordinates the collection and accuracy of timesheets to be finalized and signed by the Principal and ensures the delivery to the Central Office within the specified time requirements.
  • Receive and distribute miscellaneous materials such as school supplies, student lunches, forms, homework, assignments, athletic equipment, etc. left with the front office for students by their parents, and/or others
  • Maintain attendance records, preparing detailed reports when needed and keeping principal informed.
  • Maintain confidentiality and exercise discretion at all times
  • Monitor and manage parental contacts regarding daily student absences and appointments.
  • Provide support to all students as needed
  • Perform other tasks assigned by the principal or other administrative staff as designated by the superintendent

Qualifications & Requirements
  • High school diploma
  • Proficiency in Google and Microsoft
  • Related experience and/or training
  • Previous experience with PowerSchool preferred.

EQUAL OPPORTUNITY EMPLOYER No person shall on the basis of gender, race, color, national origin, or handicap be excluded from participation in, denied the benefits of, or be subjected to discrimination in employment, or recruitment, consideration, or selection. Information requested is used only to determine the applicant's ability to meet job criteria and perform satisfactorily.

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