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Office Assistant Jobs in Rio Grande, PR (NOW HIRING)

Teselta

Executive Administrative Assistant

San Juan, PR · On-site

... Assistant roles at executive level. * Excellent written and verbal communication skills. * Strong ... Proficiency with office productivity tools and a willingness to learn new software and systems.

DaVita

Administrative Assistant (PCT)

Guaynabo, PR

$18 - $24/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

DaVita has an open position for an Administrative Assistant in the hospital and outpatient settings ... We seek a personable individual with excellent computer and clerical skills (Microsoft Office)

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Office Assistant information

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How much do office assistant jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for office assistant in Rio Grande, PR is $14.59, according to ZipRecruiter salary data. Most workers in this role earn between $12.40 and $16.30 per hour, depending on experience, location, and employer.

What is an office assistant?

Office assistants are administrative professionals who help keep an office running smoothly by performing a variety of clerical and organizational tasks. Their duties often include answering phones, scheduling appointments, filing documents, managing correspondence, and supporting other staff members with day-to-day operations. Office assistants play a crucial role in ensuring that the office operates efficiently and effectively. They may also handle data entry, order supplies, and assist with basic bookkeeping tasks. The specific responsibilities can vary depending on the size and type of the organization.

What does an office assistant do?

As an office assistant, you are responsible for conducting daily administrative tasks in an office environment. You may be asked to answer telephone calls and emails, take messages, schedule appointments, greet customers or clients, make copies, maintain records, and manage office inventory and supplies. Your responsibilities may vary depending on the kind of office you work in, and some jobs may require special skills or education, like medical billing knowledge or experience as a paralegal.

What are the key skills and qualifications needed to thrive as an office assistant, and why are they important?

To thrive as an Office Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, email platforms, and common office equipment is typically required. Excellent communication, time management, and a proactive attitude help you stand out in this role. These skills and qualities ensure efficient office operations, effective support to staff, and a smoothly running workplace.

What are some common challenges faced by office assistants, and how can they be effectively managed?

Office Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and supporting various staff members. A common challenge is prioritizing tasks efficiently, especially during busy periods or when urgent requests arise. Effective time management, clear communication with supervisors and colleagues, and staying organized with tools like calendars and task lists can help manage these demands. Proactively seeking clarification on priorities and being adaptable to shifting needs are also key to succeeding in this role.

What is the difference between Office Assistant vs Receptionist?

AspectOffice AssistantReceptionist
Primary RoleSupports administrative tasks, manages files, assists with office operationsGreets visitors, answers phones, manages front desk activities
Required SkillsOrganizational skills, basic computer proficiency, multitaskingCommunication skills, customer service, phone etiquette
Work EnvironmentOffice settings, administrative departmentsFront desk, reception area, customer-facing roles
Common CertificationsNone required, but administrative certifications helpfulNone required, customer service experience preferred

While both roles support office functions, an Office Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. The roles often overlap but serve different focal points within an organization.

How much is an office assistant paid?

The average salary for an office assistant in the United States ranges from $25,000 to $40,000 per year, depending on experience, location, and employer. Entry-level positions typically start at the lower end of this range, and some roles may offer additional benefits or opportunities for advancement.

What is the work of an office assistant?

An office assistant performs administrative tasks such as answering phones, managing schedules, filing documents, and handling correspondence. They often use office software like Microsoft Office and may assist with basic bookkeeping or data entry to support daily office operations.
More about Office Assistant jobs

What are the most commonly searched types of Office jobs in Rio Grande, PR?

The most popular types of Office jobs in Rio Grande, PR are:

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Cities near Rio Grande, PR with the most Office Assistant job openings:

Office Assistant jobs near you

Executive Administrative Assistant

Teselta

San Juan, PR • On-site

Full-time

Re-posted yesterday

Job description

Description
Requirements
  • Bachelor's degree in administration or related field.
  • 5 years' experience in Administrative Assistant roles at executive level.
  • Excellent written and verbal communication skills.
  • Strong time management and organizational abilities.
  • Proficiency with office productivity tools and a willingness to learn new software and systems.
  • Flexible, adaptable team player with a commitment to confidentiality.
  • Experience in budget and expense management.

• Experience in developing internal processes and filing systems.
  • Logical thinker, attention to detail, and good analytical and problem-solving skills.

• Able to coordinate and establish priorities.
• Strong organizational skills with ability to multi-task.
• Proficient in computer software such as: Word, Excel, Power point
Fully Bilingual.
Key Responsibilities:
Support for CEO:
• Provide professional and personal scheduling for the CEO, managing agendas, emails, phone calls, and client interactions.
• Coordinate complex scheduling and information flow for senior executives.
• Manage travel logistics for senior executives, including transportation, accommodations, and meals.
Confidential Matters:
• Proper management of sensitive information related to the CEO and the organization.
• Executive Communications: All emails, phone calls, and messages, whether personal or professional, should be treated with confidentiality. You may be privy to discussions and correspondence that contain sensitive information.
• Handle documents, reports, and memos that are of a confidential nature is a regular part of this role. It is essential to maintain their security and prevent unauthorized access.
• Accurate recording of meeting minutes is crucial. The information discussed during meetings, whether strategic or personal, should be treated with the utmost discretion and never disclosed without proper authorization.
• Entrusted with CEO personal matters, such as managing their personal schedule, correspondence, and confidential family or health-related information. These matters must remain private and protected.
• Filing and recording of Corporate records, personal files, and other documents should be handled with care and kept secure.
• Discretion and confidentiality with access to information that is not meant for public knowledge.
• Build and maintain trust with the CEO and the executive team is critical. Maintain discretion, reliability, and the ability to safeguard personal and confidential information.
Administrative Support:
• Assist CEO and C Level executives in daily administrative tasks, including calendar management, meeting coordination, and correspondence handling.
• Arrange travel itineraries and accommodations for executives, ensuring seamless logistics.
• Prepare and distribute meeting materials, agendas, and presentations.
• Record accurate meeting minutes, documenting discussions, and decisions.
• Assist in document preparation, editing, and report creation.
• Manage executive's appointment schedule, plan meetings, and attend to travel arrangements.
• Welcome guests and customers, both in person and on the telephone, and answer inquiries.
• Maintain confidentiality and protect operations.
• Complete projects by assigning work with clerical staff and ensuring results are delivered.
• Secure information through database backups.
• Maintain office supplies inventory and equipment.
• Stay updated through education and professional development.
• Provide office support, including typing, dictation, spreadsheet creation, and maintenance of filing systems.
• Organize team communications and plan internal and off-site events.
Communication and Coordination:
• Manage and prioritize incoming communications, redirecting as necessary.
• Liaise with internal and external stakeholders, facilitating effective collaboration.
• Act as a liaison between executives and various stakeholders, handling inquiries and resolving issues professionally.
Special Projects:
• Coordinate and oversee special projects, including data research and report preparation.
• Organize and maintain files and records to ensure accessibility and accuracy.
Additional Functions:
§ To Fulfill duties and responsibilities of the position as stipulated in the Job Description. Conform with all the Company's People Department Policies.
§ Observe the safety and hygiene measures established by the Company.
§ Not engaging in improper, disorderly, criminal, or immoral behavior that may reasonably affect the best interests of the Company.
§ Comply with the orders and instructions of your direct supervisor.
§ Do not compete with the activity and business of the Company.
Working Conditions/ Physical Requirements
• While performing the duties of this job, the employee is regularly required to talk and hear.
• The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.
• The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl.
• The employee must frequently lift and/or move up to 10 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
Note: This Job Description details the general position requirements and responsibilities. However, it should not be stipulated that they should be considered as absolute. The company may require the employee to perform other related duties which are not detailed in this Job Description in order to meet the objectives of the position in relation to the requirements of the company. Should you have any questions regarding your roles and responsibilities, please contact your immediate supervisor or People Department Representative.
Requirements
• Bachillerato en Administración o campo relacionado.
• 5 años de experiencia en funciones de Asistente Administrativo a nivel ejecutivo.
• Excelentes destrezas de comunicación escrita y verbal.
• Fuertes habilidades de manejo del tiempo y organización.
• Dominio de herramientas de productividad de oficina y disposición para aprender nuevos programas y sistemas.
• Persona flexible, adaptable, con capacidad para trabajar en equipo y con alto compromiso con la confidencialidad.
• Experiencia en manejo de presupuestos y gastos.
• Experiencia en el desarrollo de procesos internos y sistemas de archivo.
• Pensamiento lógico, atención al detalle y buenas destrezas analíticas y de resolución de problemas.
• Capacidad para coordinar y establecer prioridades.
• Fuertes habilidades organizativas con capacidad para realizar múltiples tareas simultáneamente.
• Dominio de programas de computadora tales como: Word, Excel y PowerPoint.
Completamente bilingüe.

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