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Office Assistant Reception Jobs in Indiana (NOW HIRING)

Ogletree Deakins

Office Assistant

Indianapolis, IN · On-site

$16 - $21/hr

Essential Functions Reception/Hospitality - May provide back-up support to the receptionist and/or ... May assist with processing local office check requests. * Create client file labels and assemble ...

FBT Gibbons LLP

Office Assistant/Receptionist

Indianapolis, IN · On-site

$15.75 - $20.75/hr

Office Assistant/Receptionist FBT Gibbons LLP is a national law firm focused on serving companies ... Maintain the cleanliness and organization of the reception area, conference rooms, and surrounding ...

BCForward

Office Assistant - onsite

Indianapolis, IN · On-site

$24/hr

* Perform administrative duties such as reception and clerical responsibilities in an invitational ... Identifies and reports matters that may effective efficient operation of the office. * Check IPS ...

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Tutorperini

Office Administrator

Evansville, IN

$17.25 - $23.50/hr

Maintain a clean, organized, professional office environment, including reception and conference ... Provide administrative support to estimating, project management, and accounting teams * Assist ...

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Office Assistant Reception information

What is an office assistant receptionist?

Office assistant receptionists are administrative professionals who manage front desk operations and provide support to staff and visitors. Their duties typically include answering phones, greeting guests, handling mail, scheduling appointments, and performing various clerical tasks. They play a key role in ensuring smooth office operations and maintaining a professional environment. Strong communication and organizational skills are essential for this role.

What are the key skills and qualifications needed to thrive as an office assistant receptionist, and why are they important?

To thrive as an Office Assistant Receptionist, you need strong organizational skills, attention to detail, and proficiency in basic administrative tasks, usually supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, multi-line phone systems, and scheduling tools is typically required. Excellent interpersonal skills, professionalism, and the ability to multitask help someone stand out in this front-facing role. These skills are critical for maintaining efficient office operations, creating positive first impressions, and supporting both staff and visitors effectively.

What are some typical challenges faced by office assistant receptionists, and how can they be managed effectively?

Office Assistant Receptionists often juggle multiple tasks simultaneously, such as answering phones, greeting visitors, and managing schedules. A common challenge is prioritizing urgent requests without compromising ongoing responsibilities. Effective time management, clear communication with colleagues, and utilizing organizational tools like digital calendars can help manage these challenges. Additionally, maintaining a calm and courteous demeanor under pressure is crucial for creating a welcoming environment and ensuring smooth office operations.

What is the difference between Office Assistant Reception vs Office Clerk?

AspectOffice Assistant ReceptionOffice Clerk
Primary RoleGreeting visitors, answering phones, managing front deskHandling administrative tasks, data entry, filing
Work EnvironmentFront office, reception areaOffice setting, various departments
Required SkillsCommunication, customer service, organizationAdministrative skills, attention to detail
Common CertificationsNone required, but customer service or reception training helpfulNone required, administrative training beneficial

While both roles support office operations, the Office Assistant Reception primarily manages front desk duties and guest interactions, whereas the Office Clerk handles broader administrative tasks within the office. Both positions require strong organizational skills, but their focus areas differ based on their work environment and responsibilities.

Is an office assistant reception the same as a receptionist?

An office assistant reception is a role that typically involves greeting visitors, answering phones, and performing administrative tasks at the front desk. A receptionist is a specific job title focused on these front-desk duties, and the terms are often used interchangeably, though some organizations may differentiate based on scope or responsibilities.

Which office assistant reception job pays the most?

The highest-paying office assistant reception roles typically offer salaries ranging from $35,000 to $50,000 annually, often in larger organizations or corporate environments. Factors such as experience, location, and additional skills like proficiency in office software can influence compensation levels.

What are the most commonly searched types of Office Reception jobs in Indiana?

The most popular types of Office Reception jobs in Indiana are:

What cities in Indiana are hiring for Office Assistant Reception jobs?

Cities in Indiana with the most Office Assistant Reception job openings:

Office Assistant Reception jobs near you
Infographic showing various Office Assistant Reception job openings in Indiana as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 12% Part Time, and 2% Contract. Highlights an 89% Physical, 4% Hybrid, and 7% Remote job distribution.

Office Assistant

Indianapolis, IN • On-site

Ogletree Deakins
Law Firms • 1 - 5K employees

8.9

Company rating: 8.9 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

10th of 34 rated law firms

Good employer

Learn new skills

Uninterrupted breaks

Learn more about Ogletree Deakinsexternal

$16 - $21/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 19 days ago

Job description

Position Summary
Our Indianapolis, IN office has an opportunity for an Office Assistant to join the firm's expanding practice. On a day-to-day basis, works under the direction of the Office Administrator, attorneys, paralegals, and practice assistants from whom the Office Assistant is receiving assignments. This position supports the delivery of quality legal services to clients by providing clerical assistance to an office, and by working collaboratively and cooperatively in a team-oriented environment.
Essential Functions
Reception/Hospitality - May provide back-up support to the receptionist and/or other office personnel during breaks, lunches, after hours and absences which may include the following:
  • Open front doors and prepare reception area for business each morning.
  • Answer multi-line phone system. Screen phone calls and take messages as required or direct callers to their destination.
  • Communicate effectively and professionally with clients and others in the Firm.
  • Receive and direct clients and visitors.
  • Keep general state of reception area and conference rooms clean.
  • Have general knowledge of employee absences to determine appropriate routing of phone calls, mail, and deliveries.
  • Maintain parking validation log.
  • Maintain conference rooms and visitor office reservations using Maptician.
  • Order meals for meetings.
  • Conference room set-up and clean-up.

Administrative Support
  • Order and stock office and kitchen supplies.
  • Enter vendor invoices and expense reimbursement requests into Chrome River.
  • May assist with processing local office check requests.
  • Create client file labels and assemble physical files.
  • Assist with set-up, clean up and various other responsibilities related to local marketing and office events. Such support may require employee to work hours outside of normal business hours and limited travel.

Facilities
  • May assist Office Administrator with building/office access keycards and parking access for new and departing employees.
  • Assist with internal office moves and set up of workstations for new employees.
  • General kitchen maintenance to include loading and unloading dishwasher and making sure area is tidy and kept clean. Clean and perform maintenance on coffee machines and refrigerators, as needed.
  • May assist with audio visual equipment.

Records and File Room
  • Maintain central file room including, but not limited to, keeping client files in alphabetical order with adequate space for incoming files and filing, pull and reshelve files as requested and assist with locating files.
  • Maintain current and accurate off-site records using firm database.
  • Receive, box, inventory, scan, update database and schedule pick-up of files marked for off-site storage.
  • Coordinate timely retrieval of off-site files as requested.

Mailroom/Copy Center
  • Receive, stamp, and log all incoming mail and packages and scan/deliver to recipients.
  • Prepare and process outgoing mail and packages and ensure they are picked up at the end of each workday. Arrange for specialized mail or messenger services, as required.
  • Monitor and distribute incoming faxes.
  • Photocopy and scan documents as requested by practice assistants, paralegals, attorneys and Office Administrator.
  • Ensure all copy machines and printers are stocked with paper on a daily basis.
  • Perform routine maintenance on equipment. Request and coordinate service calls and repairs for copiers and other office equipment and facilities.
  • Maintain inventory of mailroom supplies.
  • Maintain postage meter.

Library
  • May work collaboratively with Office Administrator to ensure that library subscriptions are current and requests for new additions are approved.
  • Receive incoming subscription updates and file accordingly.

Requirements
  • 1+ year previous experience in a clerical or Office Assistant role.
  • Strong interpersonal and customer service skills.
  • Strong communication skills, written and verbal.
  • Pleasant and clearly understandable phone voice.
  • Ability to read, respond timely/accurately to and organize a high volume of emails.
  • Ability to work on multiple tasks.
  • Good organizational skills including filing.
  • Ability to keep work area organized and tidy.
  • Ability to sit at a desk for one or more hours at a time.
  • Ability to lift and carry up to 50 pounds.
  • Good typing speed with few errors.
  • Strong proofreading skills.
  • Time management skills and ability to work independently as well as with a team.
  • Consistent and punctual attendance.

Benefits
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.
Contact Information
If you have questions, please e-mail Libby Naikelis at libby.naikelis@ogletree.com with "Office Assistant - Indianapolis" in the subject line. Please note, applications submitted via e-mail will not be considered.
Firm Overview
Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a "Law Firm of the Year" for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its "Law Firm of the Year" in the Litigation - Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.
We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.
Equal Opportunity Employer.

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