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Office Assistant File Clerk Jobs in Puerto Rico (NOW HIRING)

Cotton Holdings

Administrative Assistant

Ponce, PR · On-site

$19 - $20/hr

Scan, file, archive, and organize project documentation for billing, audits, reporting, and ... Office Administration * Order and maintain office and project supplies. * Maintain confidentiality ...

Cotton

Administrative Assistant

Ponce, PR · On-site

$19 - $20/hr

Scan, file, archive, and organize project documentation for billing, audits, reporting, and ... Office Administration * Order and maintain office and project supplies. * Maintain confidentiality ...

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Office Assistant File Clerk information

What is an office assistant file clerk?

Office Assistant File Clerks are administrative professionals responsible for organizing, managing, and maintaining paper and electronic files within an office setting. They ensure that documents are properly filed, easily accessible, and secure. Their duties often include data entry, scanning documents, retrieving files upon request, and sometimes assisting with other clerical tasks such as answering phones or scheduling appointments. This role is essential for the smooth operation of businesses that rely on accurate record-keeping and efficient information retrieval.

What are the key skills and qualifications needed to thrive as an office assistant file clerk, and why are they important?

To thrive as an Office Assistant File Clerk, you need strong organizational skills, attention to detail, and basic office administration knowledge, typically supported by a high school diploma or equivalent. Familiarity with office software (such as Microsoft Office Suite), filing systems (both physical and digital), and office equipment is commonly required. Effective communication, reliability, and time management are valuable soft skills that help you excel in this role. These competencies ensure accurate record-keeping, efficient workflow, and smooth daily operations within any office environment.

How does an office assistant file clerk typically collaborate with other departments within an organization?

Office Assistant File Clerks often serve as a key point of contact between various departments by organizing, retrieving, and distributing important documents as needed. They work closely with administrative staff, managers, and sometimes external partners to ensure that records are accurate and accessible. This collaboration helps maintain smooth workflow and supports compliance with company policies and legal regulations. Effective communication and attention to detail are essential, as clerks must handle sensitive information and prioritize requests from different teams.

What is the difference between Office Assistant File Clerk vs Office Assistant File Clerk?

AspectOffice Assistant File Clerk

Since both titles are identical, the roles typically overlap significantly. Generally, an Office Assistant File Clerk handles basic administrative tasks, including filing, data entry, and document management within office environments. They often require similar credentials such as high school diplomas or equivalent and work in industries like healthcare, legal, or corporate offices. The primary difference may lie in specific job responsibilities or employer preferences, but overall, these roles are essentially the same in scope and requirements.

What are popular job titles related to Office Assistant File Clerk jobs in Puerto Rico?

For Office Assistant File Clerk jobs in Puerto Rico, the most frequently searched job titles are:

What job categories do people searching Office Assistant File Clerk jobs in Puerto Rico look for?

The top searched job categories for Office Assistant File Clerk jobs in Puerto Rico are:

What cities in Puerto Rico are hiring for Office Assistant File Clerk jobs?

Cities in Puerto Rico with the most Office Assistant File Clerk job openings:

Office Assistant File Clerk jobs near you

Account Payble Clerk - Cuentas por Pagar

San Juan Capestrano

San Juan, PR • On-site

$17.25 - $22/hr

Full-time

Re-posted 2 days ago

Job description

Overview

PURPOSE STATEMENT: 

Perform various clerical and routine accounting tasks in support of the accounting department.  

Responsibilities

ESSENTIAL FUNCTIONS: 

  • Responsible for posting entries, verifying and reconciling input to financial reporting system, processing payments and/or assisting in preparation of billings and other financial reports.  
  • Perform routine calculating, posting and verifying duties to obtain primary financial data for use in maintaining accounting records. 
  • Respond to inquiries and contact other departments and/or vendors to resolve a variety of problems.  
  • Assist in performance of various clerical duties. 
  • Compute, classify and record numerical data to keep financial records accurate. 
  • Perform routine calculating, posting and verifying duties to obtain primary financial data. 
  • Compile spreadsheets to assist with accounting reports. 
  • Make bank deposits and perform banking duties for patients on a daily basis and maintain and reconcile bank accounts if needed. 
  • Assist in maintaining files, generate and send bills. 

OTHER FUNCTIONS:  

  • Perform other functions and tasks as assigned. 
Qualifications

EDUCATION/EXPERIENCE/SKILL REQUIREMENTS: 

  • High school diploma or equivalent required. 
  • Previous office, accounting or healthcare accounting experience preferred. 

LICENSES/DESIGNATIONS/CERTIFICATIONS:  

  • Valid State Driver's license required.  

We are committed to providing equal  employment opportunities to all applicants for employment regardless of an individual's characteristics protected by applicable state, federal and local laws.

Employment Type: FULL_TIME

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