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Office Administrative Assistant Jobs in Rigby, ID

Ascend Mental Health Center

Medical Assistant

Idaho Falls, ID · On-site

$15.25 - $19.50/hr

Mental Health Administrative Medical Assistant We are seeking a highly organized and detail ... office-based. Education and Experience * Education: High school diploma or equivalent required ...

Parsons Behle & Latimer

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Legal Assistant

Idaho Falls, ID · On-site

The ideal candidate will have a working knowledge of Microsoft Office Suite, and excellent ... Supporting attorneys and paralegals with administrative tasks. * Answering phones. * Scheduling ...

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Office Administrative Assistant information

See Rigby, ID salary details

$10

$16

$22

How much do office administrative assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for office administrative assistant in Rigby, ID is $16.27, according to ZipRecruiter salary data. Most workers in this role earn between $13.80 and $18.12 per hour, depending on experience, location, and employer.

What is an office administrative assistant?

Office Administrative Assistants are professionals who provide support to ensure the smooth operation of an office. Their responsibilities typically include managing schedules, handling correspondence, organizing files, and assisting with various administrative tasks. They may also greet visitors, answer phones, and coordinate meetings or travel arrangements. These assistants play a key role in supporting staff and helping the office function efficiently.

What are some common challenges office administrative assistants face, and how can they effectively manage them?

Office Administrative Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and coordinating meetings. A common challenge is prioritizing tasks under tight deadlines, which can be managed by developing strong organizational and time-management skills. Additionally, they frequently serve as a point of contact for various departments, requiring clear communication and adaptability. Building proficiency with office software and maintaining a proactive approach to problem-solving can help Office Administrative Assistants excel in their role.

What are the key skills and qualifications needed to thrive as an office administrative assistant, and why are they important?

To thrive as an Office Administrative Assistant, strong organizational skills, attention to detail, and basic office software proficiency are essential, often supported by a high school diploma or equivalent. Familiarity with tools like Microsoft Office Suite, office management systems, and sometimes scheduling or bookkeeping software is typically required. Excellent communication, multitasking, and problem-solving abilities distinguish top performers in this role. These skills ensure smooth office operations, effective support for teams, and a professional, efficient work environment.

What is the difference between Office Administrative Assistant vs Receptionist?

AspectOffice Administrative AssistantReceptionist
Primary RoleSupports office operations, manages files, schedules, and correspondenceGreets visitors, answers phones, and handles front desk duties
Required SkillsOrganizational skills, communication, basic office softwareCustomer service, communication, multitasking
Work EnvironmentOffice setting, administrative tasksFront desk, reception area
Common CertificationsAdministrative assistant certification, Microsoft Office skillsCustomer service training, basic computer skills

While both roles support office functions, an Office Administrative Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. Both positions require strong communication skills and familiarity with office software, but the Administrative Assistant often has more responsibilities related to organization and support functions.

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Cities near Rigby, ID with the most Office Administrative Assistant job openings:

Office Administrative Assistant jobs near you
Infographic showing various Office Administrative Assistant job openings in Rigby, ID as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, and 3% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution, with an average salary of $33,841 per year, or $16.3 per hour.

Medical Assistant

Ascend Mental Health Center

Idaho Falls, ID • On-site

$15.25 - $19.50/hr

Full-time

Dental, Vision, Life, Retirement, PTO

Posted 22 days ago

Job description

Job Description: Mental Health Administrative Medical Assistant

We are seeking a highly organized and detail-oriented administrative Medical Assistant to support our mental health providers (DO, NP, PA, and Residents). Unlike traditional clinical roles, this position is primarily focused on behind-the-scenes clinical operations.


The ideal candidate will thrive in a desk-based environment, acting as the critical link between patients, pharmacies, and insurance providers. While you remain a vital part of the care team, your day-to-day will emphasize medication management and administrative coordination rather than one-on-one, in-room patient care.


Primary Focus Areas

  • Refill Management: Processing high volumes of medication refill requests with accuracy and speed.
  • Prior Authorizations: Navigating insurance requirements to ensure patients maintain access to their prescribed treatments.
  • Patient Inquiries: Managing the patient portal and phone lines to resolve questions regarding prescriptions and treatment plans.
  • Provider Support: Organizing and preparing digital charts to ensure providers are equipped for their daily schedules.

Skills and Abilities

  • Administrative Clinical Skills: Expert-level proficiency in managing Prior Authorizations and coordinating with pharmacies.
  • Technical Proficiency: Advanced skills in EHR systems (specifically Valant.io) and Google Workspace.
  • Communication: Exceptional written and verbal communication. You must be able to convey complex medication instructions and insurance updates clearly and professionally.
  • Organization: Mastery of multitasking in a fast-paced, digital environment with a high degree of attention to detail.
  • Problem-Solving: The ability to independently troubleshoot insurance denials and pharmacy discrepancies.
  • Professionalism & Confidentiality: Strict adherence to HIPAA regulations and ethical standards in a sensitive mental health setting.
  • Minimal Direct Care: While the role may require occasional backup for basic clinical duties (vitals/injections), the core of this position is office-based.

Education and Experience

  • Education: High school diploma or equivalent required; graduation from an accredited Medical Assistant program preferred.
  • Experience: 3 or more years of experience as a Medical Assistant. Previous experience in psychiatry, mental health, or a dedicated "Refill Coordinator" role is highly preferred.

Job Details

Full-time: Monday - Friday, 8:00 AM - 5:00 PM

Location: 2001 S. Woodruff Ave. Suites 9A, 9B, 11B, 15A (on-site position)

Benefits: 401(K)+Matching, Dental, Vision, Life Insurance, and PTO

Other Duties

  • Participate in team meetings and training sessions.
  • Collaborate with the front desk and billing departments to streamline patient care.
  • Maintain an organized digital workspace and assist with chart auditing.

Job Type: Full-time

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Life insurance
  • Paid time off
  • Vision insurance


Ability to Relocate:


  • Idaho Falls, ID 83404: Relocate before starting work (Required)


Work Location: In person

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