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Office Administrative Assistant Jobs in Rigby, ID

HUB

Administrative Assistant

Idaho Falls, ID · On-site

$17.25 - $23.25/hr

This role is based onsite and requires a full five-day work week in office The Administrative Assistant is an integral member of our team. They are often the first face our customers see or speak ...

Premier Truck Group

Administrative Assistant

Idaho Falls, ID

$17.25 - $23.25/hr

Admin Assistant Responsibilities: Scan, verify, and upload vendor invoices Answers multi line phone ... Office Management to include ordering of supplies, equipment and facility maintenance as well as ...

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Office Administrative Assistant information

See Rigby, ID salary details

$10

$16

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How much do office administrative assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for office administrative assistant in Rigby, ID is $16.27, according to ZipRecruiter salary data. Most workers in this role earn between $13.80 and $18.12 per hour, depending on experience, location, and employer.

What is an office administrative assistant?

Office Administrative Assistants are professionals who provide support to ensure the smooth operation of an office. Their responsibilities typically include managing schedules, handling correspondence, organizing files, and assisting with various administrative tasks. They may also greet visitors, answer phones, and coordinate meetings or travel arrangements. These assistants play a key role in supporting staff and helping the office function efficiently.

What are some common challenges office administrative assistants face, and how can they effectively manage them?

Office Administrative Assistants often juggle multiple tasks simultaneously, such as managing schedules, handling correspondence, and coordinating meetings. A common challenge is prioritizing tasks under tight deadlines, which can be managed by developing strong organizational and time-management skills. Additionally, they frequently serve as a point of contact for various departments, requiring clear communication and adaptability. Building proficiency with office software and maintaining a proactive approach to problem-solving can help Office Administrative Assistants excel in their role.

What are the key skills and qualifications needed to thrive as an office administrative assistant, and why are they important?

To thrive as an Office Administrative Assistant, strong organizational skills, attention to detail, and basic office software proficiency are essential, often supported by a high school diploma or equivalent. Familiarity with tools like Microsoft Office Suite, office management systems, and sometimes scheduling or bookkeeping software is typically required. Excellent communication, multitasking, and problem-solving abilities distinguish top performers in this role. These skills ensure smooth office operations, effective support for teams, and a professional, efficient work environment.

What is the difference between Office Administrative Assistant vs Receptionist?

AspectOffice Administrative AssistantReceptionist
Primary RoleSupports office operations, manages files, schedules, and correspondenceGreets visitors, answers phones, and handles front desk duties
Required SkillsOrganizational skills, communication, basic office softwareCustomer service, communication, multitasking
Work EnvironmentOffice setting, administrative tasksFront desk, reception area
Common CertificationsAdministrative assistant certification, Microsoft Office skillsCustomer service training, basic computer skills

While both roles support office functions, an Office Administrative Assistant handles a broader range of administrative tasks behind the scenes, whereas a Receptionist primarily manages front desk duties and visitor interactions. Both positions require strong communication skills and familiarity with office software, but the Administrative Assistant often has more responsibilities related to organization and support functions.

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The top searched job categories for Office Administrative Assistant jobs in Rigby, ID are:

What cities near Rigby, ID are hiring for Office Administrative Assistant jobs?

Cities near Rigby, ID with the most Office Administrative Assistant job openings:

Office Administrative Assistant jobs near you
Infographic showing various Office Administrative Assistant job openings in Rigby, ID as of August 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, and 3% Contract. Highlights an 88% Physical, 4% Hybrid, and 8% Remote job distribution, with an average salary of $33,841 per year, or $16.3 per hour.

Administrative Assistant

HUB International Limited

Idaho Falls, ID • On-site

$17.25 - $23.25/hr

Full-time

Re-posted 23 days ago

HUB International rating

8.0

Company rating: 8.0 out of 10

Based on 140 frontline employees who took The Breakroom Quiz

171st of 315 rated insurance

Job description

The Administrative Assistant is an integral member of our team. They are often the first face our customers see or speak with on a daily basis. A successful Administrative Assistant will be friendly and helpful at all times. They are prompt and courteous answering phones and greeting customers, as well as providing support to other department members.
The essential duties contained in this job description reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned, including work in other functional areas to cover absences, equalize peak work periods or otherwise to balance the workload.
  • DUTIES MAY VARY BY LOCATION NEEDS
  • Answering multi-line phone system (including transfers)
  • Greet and direct visitors
  • Monitor faxes
  • Maintain front desk area and lobby
  • Process incoming-mail
  • Manage supply inventory
  • Maintain office schedule/calendar
  • Provides administrative support such as, printing, filing, photocopying, data entry, scanning, binding and collating, scheduling meetings, booking reservations for lunch or dinner meetings, and coordinating events and lunches, mail distribution and mail-outs
  • Completes expense reports for certain individuals in the Mountain Region team
  • Processes invoices by routing invoices to appropriate personnel for approval and providing invoices to Accounting once approved by the appropriate manager
  • Maintains office equipment, assists users of office equipment on routine tasks as needed and engages external vendors for service needs
  • Orders, receives and maintains office supplies and proactively ensures office supplies are available when needed
  • Sets up conference calls and webinars
  • Creates, updates and prints Excel spreadsheets and PowerPoint presentations
  • Good written and verbal communication
  • Maintain good working relationships within office and department
  • Provide clerical and administrative support to other departments with minimal errors (e.g. filing, mail preparation, data entry, photocopying, etc.)
  • Perform other specific duties or projects as assigned

Licensing or certification Requirements
  • No specific requirements

work & education experience requirements:
  • 2+ years' office experience (preferred with experience on multi-line phone system)
  • 5 years of related administrative experience, or an equivalent of education and experience
  • Excellent verbal skills and telephone etiquette
  • Ability to organize, set and maintain priorities
  • High school diploma or equivalency; some college preferred
  • Strong clerical skills
  • Insurance knowledge preferred, but not required
  • Demonstrated computer proficiency - Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Proven oral and written communication skills with the ability to effectively interact with all levels within the organization

training requirements:
  • Microsoft Office Applications
  • Office Etiquette
  • Ethics
  • Time Management
  • Customer Service
  • Insurance and E and O Basics

additional/preferred
  • Insurance license (lines appropriate to office location)
  • Basic Leadership Skills
  • Participate in training of new hires or less experienced teammates

LI-#MM
Department Account Management & Service
Required Experience: Less than 1 year of relevant experience
Required Travel: No Travel Required
Required Education: High school or equivalent
HUB International Limited is an equal opportunity employer that does not discriminate on the basis of race/ethnicity, national origin, religion, age, color, sex, sexual orientation, gender identity, disability or veteran's status, or any other characteristic protected by local, state or federal laws, rules or regulations.
E-Verify Program
We endeavor to make this website accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the recruiting team HUBRecruiting@hubinternational.com. This contact information is for accommodation requests only; do not use this contact information to inquire about the status of applications.

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