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Notary Signing Agent Assistant Jobs in Texas (NOW HIRING)

Doggett Auto

F&I Administrator

Beaumont, TX · On-site

$15 - $19/hr

Work collaboratively with the Virtual Manager to assist customers in signing essential documents ... Obtain Notary certification or demonstrate the ability to notarize documents as required.

Doggett

F&I Administrator

Beaumont, TX · On-site

Work collaboratively with the Virtual Manager to assist customers in signing essential documents ... Obtain Notary certification or demonstrate the ability to notarize documents as required.

Lockwood Andrews & Newnam Inc

Right of Way Agent

Houston, TX · On-site

$27 - $36.25/hr

Schedule eminent domain proceedings * Assist in writing proposals Requirements: * Valid Driver's License * Notary Public preferred * Proficient with MS Office, including Word, Excel, and PowerPoint

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Notary Signing Agent Assistant information

What is a Notary Signing Agent Assistant?

A Notary Signing Agent Assistant is a professional who supports notary signing agents in preparing, organizing, and managing loan documents for real estate transactions. They help coordinate appointments, communicate with clients, and ensure all documentation is accurate and ready for signing. Their role may also include administrative tasks such as scheduling, data entry, and maintaining records. By streamlining these processes, Notary Signing Agent Assistants allow notary signing agents to focus on the actual notarization and signing of documents.

What are the key skills and qualifications needed to thrive as a Notary Signing Agent Assistant?

To thrive as a Notary Signing Agent Assistant, you typically need strong organizational skills, attention to detail, and familiarity with loan document preparation and notarial procedures, often backed by a high school diploma or equivalent. Knowledge of loan origination systems, document management software, and basic understanding of notary regulations are commonly required. Excellent communication, time management, and customer service skills help you coordinate with clients and handle sensitive information efficiently. These skills and qualities are crucial for ensuring accurate, compliant, and timely completion of loan signings and supporting a seamless closing process.

What are some common challenges faced by Notary Signing Agent Assistants during the loan document signing process?

Notary Signing Agent Assistants often encounter challenges such as coordinating schedules between borrowers, notaries, and lenders, ensuring all required documents are properly prepared and complete, and managing last-minute changes or corrections. Attention to detail is crucial, as even minor errors can delay closings or require re-signing. Effective communication and organizational skills help assistants successfully navigate these challenges and support seamless signing experiences.

What is the difference between Notary Signing Agent Assistant vs Notary Signing Agent?

AspectNotary Signing Agent AssistantNotary Signing Agent
CredentialsMay require notary commission, training in loan documentsMust be a commissioned notary, often with additional certification in loan signings
Work EnvironmentSupport role, assisting signing agents, often in office or remoteConducts loan signings, in person or remote, directly with clients
Employer & Industry UsageLoan signing companies, title agencies, real estate firmsTitle companies, mortgage lenders, signing service providers

The Notary Signing Agent Assistant primarily supports the signing process, often working under a signing agent, while the Notary Signing Agent conducts the actual loan signings. Both roles require notary credentials, but the assistant typically has fewer responsibilities and less direct client interaction. Understanding these differences helps in choosing the right career path or job opportunity in the loan signing industry.

Do notary signing agent assistants make good money?

Notary signing agent assistants typically earn less than fully certified notaries, with income often based on the number of signings completed and the region. While some may earn part-time income, full-time earnings depend on experience, certifications, and workload, with average earnings ranging from a few hundred to a few thousand dollars per month. The role often requires attention to detail and familiarity with signing procedures.

How long does it take to become a notary signing agent?

Becoming a notary signing agent typically involves first becoming a commissioned notary public, which can take a few days to several weeks depending on the state, followed by completing a signing agent training course and passing a background check. The entire process usually takes from a few days up to a few weeks before one can start working in the role.

Which notary signing agent assistant job makes the most money?

Notary signing agent assistants typically earn less than fully licensed notaries, but those with additional certifications, experience, or working for high-volume signing companies can increase their income. The highest-paying roles often involve handling complex or specialized signings, such as commercial or legal documents, and may require advanced knowledge of loan processes and strong organizational skills.

What are the most commonly searched types of Notary Signing Agent jobs in Texas?

The most popular types of Notary Signing Agent jobs in Texas are:

What are popular job titles related to Notary Signing Agent Assistant jobs in Texas?

For Notary Signing Agent Assistant jobs in Texas, the most frequently searched job titles are:

What job categories do people searching Notary Signing Agent Assistant jobs in Texas look for?

The top searched job categories for Notary Signing Agent Assistant jobs in Texas are:

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Notary Signing Agent Assistant jobs near you

Closing Specialist (National)

First Title & Escrow

Mckinney, TX

Full-time

Posted 19 days ago

Key responsibilities

  • Review title commitments and coordinate with relevant parties to ensure the file is fully cleared and ready for settlement.

  • Prepare the CD/Settlement Statement, confirm closing appointment, and review signed closing packages for accuracy.

  • Serve as the primary point of contact for closing inquiries, facilitate communication, and ensure timely disbursement of funds.

Job description

As a Closing Specialist, you’ll play a critical role in clearing the path for successful real estate transactions. You will guide the client and borrower through the settlement process until the loan is closed. You’ll leverage your deep understanding of closing processes to deliver rock-solid performance. If you love working in a fast-paced environment, solving problems and communicating with customers, this is a fantastic opportunity to grow your expertise on a national stage.
What You’ll Do:
  • Thoroughly review title commitments to confirm accuracy of vesting and coordinate with title examiners, processors, lenders, and outside parties to obtain necessary clearances, updates, or endorsements to ensure the file is fully cleared and ready for settlement.
  • Scheduling: Assign a preferred notary to the signing appointment and provide the customer with direct contact to the notary professional.
  • CD/Settlement Statement: Prepare the CD/Settlement Statement in accordance with the lender’s terms and conditions, confirming title and recording fees are accurately reflected.
  • Confirm status of taxes and any payoffs required at closing
  • Quality Control: Ensure the Lender’s package is correct, deliver closing package to notary via secure portal
  • Pre-Closing Call: Conduct a Pre-Closing call to the notary and customer to confirm appointment and answer any questions.
  • Confirm closing: Confirm closing appointment
  • Review: Review signed closing package and partner with the notary for any corrections.
  • Ensure timely disbursement
  • Communication: Serve as the primary point of contact for closing inquiries, facilitating clear and professional communication between clients and the borrower.
  • Process emails and respond to all incoming requests in a timely manner.
  • Continuous Improvement: Identify opportunities for process improvements to enhance efficiency and service
  • Maintain detailed and up-to-date records in the closing production system, documenting all actions and communications.
  • Escalate complex issues to management or for resolution guidance.
  • Consistently meet established service level agreements (SLAs), quality standards, and internal performance metrics.
  • Assist with closing production improvements and participate in training new specialists as needed.
  • Other duties as assigned. Occasional overtime may be required to meet deadlines or close transactions.
What You Need:
  • 3+ years of experience in a closing role, preferably in a multi-state or national setting.
  • Strong knowledge of closing process and requirements for a complete closing for each product, by state.
  • Experience with Resware, closing production software is a plus
  • Excellent attention to detail, analytical, and problem-solving skills.
  • Strong verbal and written communication abilities.
  • Ability to work independently in a fast-paced, deadline-driven environment.
  • Team Player: Positive attitude and strong sense of customer service and collaboration.
About First Title
First Title is a technology-forward leader in the title insurance and closing services industry. Headquartered in the Washington, D.C. area, with strategic regional offices nationwide, First Title leverages deep industry expertise in origination and default title, closing and property information services to deliver superior solutions to the country’s top financial services organizations, real estate companies and government agencies. Unlike traditional title agencies, First Title provides comprehensive strategic consulting, implements rigorously vetted digital platforms, and offers highly personalized services designed to drive client success. At the heart of this commitment is the company’s customized Resware application, which streamlines processes, accelerates turn times, and reduces operational inefficiencies, ultimately enhancing value and profitability for clients across the nation. By maintaining an unwavering focus on results, First Title continues to set new standards for innovation and client outcomes in the title services market.

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