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Notary Assistant Jobs in Springfield, IL (NOW HIRING)

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Notary Assistant information

See Springfield, IL salary details

$26.8K

$47.8K

$73.3K

How much do notary assistant jobs pay per year?

As of Jun 23, 2026, the average yearly pay for notary assistant in Springfield, IL is $47,787.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,700.00 and $54,500.00 per year, depending on experience, location, and employer.

What is a notarial assistant?

A notarial assistant supports notaries by preparing documents, managing appointments, and ensuring proper procedures are followed during notarizations. They often handle administrative tasks and may need to understand legal requirements and use notary tools, but they do not perform the official act of notarization unless authorized. The role typically requires attention to detail and knowledge of state-specific notary laws.

Is being a notary a good side hustle?

Notary assisting can be a viable side hustle as it involves performing document notarizations, which often require minimal training and can be scheduled flexibly. It typically offers supplemental income, especially for those with good organizational skills and attention to detail, but earnings depend on the volume of assignments and local demand.

What are Notary Assistants?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a Notary Assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

Which notary job makes the most money?

Notary jobs that typically pay the most are those combined with legal or financial roles, such as loan signing agents or mobile notaries who handle real estate closings. These positions often offer higher fees per appointment, especially when they require specialized training or certification. Experience, location, and the complexity of the documents also influence earning potential.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

What are the key skills and qualifications needed to thrive as a Notary Assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.

What is the most common mistake made by a notary?

The most common mistake made by a notary assistant is failing to properly verify the identity of signers, which can lead to invalid notarizations. Additionally, errors such as incomplete or incorrect documentation and not following state-specific procedures are frequent issues that can compromise the validity of the notarization process.
What are the most commonly searched types of Notary jobs in Springfield, IL? The most popular types of Notary jobs in Springfield, IL are:
What job categories do people searching Notary Assistant jobs in Springfield, IL look for? The top searched job categories for Notary Assistant jobs in Springfield, IL are:
What cities near Springfield, IL are hiring for Notary Assistant jobs? Cities near Springfield, IL with the most Notary Assistant job openings:
Notary Assistant jobs near you
Infographic showing various Notary Assistant job openings in Springfield, IL as of June 2026, with employment types broken down into 3% Locum Tenens, 29% Full Time, 10% Part Time, 13% Temporary, 44% Contract, and 1% Summer. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $47,787 per year, or $23 per hour.

Office Administrator/Executive Assistant

Jobs on Cash

Dawson, IL • On-site

Contractor

Posted 17 days ago

Job description

Job Title: Office Administrator/Executive Assistant 

Location: Dawson IL     

Employment Type: Full-time (Hybrid)

Job Description:

Habitat for Humanity of the Chesapeake is seeking an experienced Office Administrator/Executive Assistant to assist with daily office operations and provide executive-level support to the chief officers. The role requires professionalism, confidentiality, and high-level customer service. The Office Administrator/Executive Assistant will handle administrative tasks for the office, including managing office supplies, scheduling meetings, travel arrangements, communication with Board members, and supporting the CEO's office.

Responsibilities:

  • Office Administration: Manage office supplies, equipment, and facilities; process incoming and outgoing mail, including donations and mortgage receivables; greet visitors and answer phone inquiries.
  • Executive Support: Coordinate CEO’s internal and external schedules, book meetings, and make travel arrangements. Assist with timesheet submissions and monthly report preparation.
  • Board of Directors Support: Serve as liaison for the Board, schedule meetings, prepare agendas and minutes, and maintain records.
  • Document Management: Prepare, transcribe, and distribute meeting materials and other documents; maintain confidential physical and electronic files.
  • Notary Services: Perform Notary services and coordinate document execution.
  • Safety: Ensure safe work practices and adherence to safety policies at all locations and events.

Qualifications:

  • Education: Associate’s degree or equivalent experience.
  • Experience: 3+ years of administrative support in a fast-paced office setting, with experience working with senior executives.
  • Skills: Proficiency in Microsoft Office, experience with managing complex executive calendars, attention to detail, and excellent organizational skills.
  • Additional: Ability to work independently, handle changing priorities, and manage multiple tasks effectively.