ZipRecruiter

Log In

1

Notary Assistant Jobs in Springfield, IL (NOW HIRING)

United Community Bank

Branch Manager

Springfield, IL

Performs notary duties * Maintain familiarity with the Bank policies and procedures related to this ... Conduct regular staff meetings to review problems, policies, procedures and updates * Assist teller ...

All JobsNotary JobsNotary Assistant JobsNotary Assistant Jobs in Springfield, IL

Notary Assistant information

See Springfield, IL salary details

$26.8K

$47.8K

$73.3K

How much do notary assistant jobs pay per year?

As of Aug 8, 2026, the average yearly pay for notary assistant in Springfield, IL is $47,787.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,700.00 and $54,500.00 per year, depending on experience, location, and employer.

What is a notary assistant?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a notary assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

What are the key skills and qualifications needed to thrive as a notary assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.
What are the most commonly searched types of Notary jobs in Springfield, IL? The most popular types of Notary jobs in Springfield, IL are:
What are popular job titles related to Notary Assistant jobs in Springfield, IL? For Notary Assistant jobs in Springfield, IL, the most frequently searched job titles are:
What job categories do people searching Notary Assistant jobs in Springfield, IL look for? The top searched job categories for Notary Assistant jobs in Springfield, IL are:
What cities near Springfield, IL are hiring for Notary Assistant jobs? Cities near Springfield, IL with the most Notary Assistant job openings:
Notary Assistant jobs near you
Infographic showing various Notary Assistant job openings in Springfield, IL as of June 2026, with employment types broken down into 95% Full Time, 2% Temporary, and 3% Contract. Highlights an 96% Physical, 3% Hybrid, and 1% Remote job distribution, with an average salary of $47,787 per year, or $23 per hour.

Office Administrator/Executive Assistant

Jobs on Cash

Dawson, IL • On-site

Contractor

Re-posted 3 days ago

Job description

Job Title: Office Administrator/Executive Assistant 

Location: Dawson IL     

Employment Type: Full-time (Hybrid)

Job Description:

Habitat for Humanity of the Chesapeake is seeking an experienced Office Administrator/Executive Assistant to assist with daily office operations and provide executive-level support to the chief officers. The role requires professionalism, confidentiality, and high-level customer service. The Office Administrator/Executive Assistant will handle administrative tasks for the office, including managing office supplies, scheduling meetings, travel arrangements, communication with Board members, and supporting the CEO's office.

Responsibilities:

  • Office Administration: Manage office supplies, equipment, and facilities; process incoming and outgoing mail, including donations and mortgage receivables; greet visitors and answer phone inquiries.
  • Executive Support: Coordinate CEO’s internal and external schedules, book meetings, and make travel arrangements. Assist with timesheet submissions and monthly report preparation.
  • Board of Directors Support: Serve as liaison for the Board, schedule meetings, prepare agendas and minutes, and maintain records.
  • Document Management: Prepare, transcribe, and distribute meeting materials and other documents; maintain confidential physical and electronic files.
  • Notary Services: Perform Notary services and coordinate document execution.
  • Safety: Ensure safe work practices and adherence to safety policies at all locations and events.

Qualifications:

  • Education: Associate’s degree or equivalent experience.
  • Experience: 3+ years of administrative support in a fast-paced office setting, with experience working with senior executives.
  • Skills: Proficiency in Microsoft Office, experience with managing complex executive calendars, attention to detail, and excellent organizational skills.
  • Additional: Ability to work independently, handle changing priorities, and manage multiple tasks effectively.