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Notary Assistant Jobs in Chicago, IL (NOW HIRING)

D.R. Horton

Executive Assistant

Schaumburg, IL · On-site

Executive Assistant-BLD *in the Executive Department. The right candidate will provide executive ... Notary Public a plus Come join a winning team with a Fortune 500 company! We are growing fast and ...

DR Horton

Executive Assistant

Schaumburg, IL · On-site

R. Horton, Inc. is currently looking for an Executive Assistant-BLD in the Executive Department ... Notary Public a plus Come join a winning team with a Fortune 500 company! We are growing fast and ...

DR Horton, Inc.

Executive Assistant

Schaumburg, IL · On-site

R. Horton, Inc. is currently looking for an Executive Assistant-BLD in the Executive Department ... Notary Public a plus Come join a winning team with a Fortune 500 company! We are growing fast and ...

23 Legal LLC

Legal Assistant

Schaumburg, IL

$28/hr

Illinois notary license a plus * 2 or more years of law office experience About Company Legal talk can be confusing. We make it simple! Are you in need of legal services? Not sure where to go? We are ...

Barrister Title

Real Estate Paralegal

Oak Forest, IL · On-site

... * Assist with post-closing matters and file completion. * Provide general administrative and legal support to the attorney. * Notarize documents as needed. What We're Looking For: * Prior real ...

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All JobsNotary JobsNotary Assistant JobsNotary Assistant Jobs in Chicago, IL

Notary Assistant information

See Chicago, IL salary details

$27.8K

$49.7K

$76.2K

How much do notary assistant jobs pay per year?

As of Aug 30, 2026, the average yearly pay for notary assistant in Chicago, IL is $49,669.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,100.00 and $56,700.00 per year, depending on experience, location, and employer.

What is a notary assistant?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a notary assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

What are the key skills and qualifications needed to thrive as a notary assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

What are the most commonly searched types of Notary jobs in Chicago, IL?

The most popular types of Notary jobs in Chicago, IL are:

What are popular job titles related to Notary Assistant jobs in Chicago, IL?

For Notary Assistant jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Notary Assistant jobs in Chicago, IL look for?

The top searched job categories for Notary Assistant jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Notary Assistant jobs?

Cities near Chicago, IL with the most Notary Assistant job openings:

Notary Assistant jobs near you
Infographic showing various Notary Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 23% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $49,669 per year, or $23.9 per hour.

Administrative Assistant Part Time

Palatine Park District

Palatine, IL • On-site

$19 - $21/hr

Part-time

Posted 23 days ago

Job description

Administrative Assistant Part Time
At Palatine Park District, we are all about our Community. Entertaining recreation programs, beautiful parks, and facility fun creates the Parks and Rec Life. A career with the Palatine Park District is so much more than just a job, it is choosing to live the Parks and Rec life. It's about being a positive influence on your community, growing as a person, and the friendships you'll make with your fellow staff members.
Position Summary
Palatine Park District is seeking a knowledgeable and experienced Administrative Assistant to join our team! The Administrative Assistant shall provide primary administrative support to the Executive Assistant. May also be asked to serve as Park Board Secretary, OMA and FOIA Officer designations in Executive Assistant's absence.
Minimum Requirements
  • High School Diploma required, Associates Degree preferred
  • Two (2) years of experience in clerical administration or related field
  • Public notary preferred

Benefits & Wages
  • Unlimited in-house complimentary programs
  • Seasonal pool passes for indoor and outdoor pools (individual and family)
  • Fitness Center membership (individual and family)
  • Discount at Palatine Hills Golf Course

The pay range for this position is $19-21/hour, dependent on qualifications.
If you are ready to take the next step in your career, come join us and Live the Parks & Rec Life!
Administrative Assistant Job Description

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