ZipRecruiter

Log In

1

Coordinator Notary Jobs in Springfield, IL (NOW HIRING)

State of Illinois

SECRETARY

Springfield, IL · On-site

$4.1K - $5.4K/mo

OFFICE COORDINATOR - 30025 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated ... Requires the ability to attain and maintain Illinois licensure as a notary public * Requires the ...

State of Illinois

SECRETARY

Springfield, IL

$4.1K - $5.4K/mo

OFFICE COORDINATOR - 30025 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated ... Requires the ability to attain and maintain Illinois licensure as a notary public * Requires the ...

State of Illinois

SECRETARY

Springfield, IL

$4.1K - $5.4K/mo

OFFICE COORDINATOR - 30025 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated ... Requires the ability to attain and maintain Illinois licensure as a notary public * Requires the ...

State of Illinois

SECRETARY

Springfield, IL · On-site

$4.1K/mo

OFFICE COORDINATOR - 30025 Skill Option: Keyboarding Bilingual Option: None Salary: Anticipated ... Requires the ability to attain and maintain Illinois licensure as a notary public * Requires the ...

All JobsNotary JobsCoordinator Notary JobsCoordinator Notary Jobs in Springfield, IL

Coordinator Notary information

See Springfield, IL salary details

$26.8K

$57.4K

$100.6K

How much do coordinator notary jobs pay per year?

As of Sep 2, 2026, the average yearly pay for coordinator notary in Springfield, IL is $57,354.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,100.00 and $68,900.00 per year, depending on experience, location, and employer.

What is a coordinator notary?

Coordinator Notaries are professionals who manage and facilitate the notary process, ensuring that legal documents are properly signed, witnessed, and authenticated according to state laws. They often coordinate between clients, notaries, and other parties involved to schedule signings, verify identities, and handle document logistics. Their role is crucial in real estate transactions, legal agreements, and other situations requiring notarized documents. Coordinator Notaries help streamline the process, reduce errors, and ensure compliance with all legal requirements.

How does a coordinator notary typically collaborate with other departments to ensure the smooth processing of legal documents?

A Coordinator Notary often works closely with legal, real estate, and administrative teams to ensure all notarized documents are accurate and comply with regulatory standards. They coordinate schedules, verify document authenticity, and facilitate communication between parties to prevent delays or errors. This role requires strong organizational skills and attention to detail, as well as the ability to manage multiple tasks and deadlines while supporting colleagues across departments. Effective collaboration is essential for maintaining workflow efficiency and ensuring all legal requirements are met.

What are the key skills and qualifications needed to thrive as a coordinator notary, and why are they important?

To thrive as a Coordinator Notary, you need a thorough understanding of notarial laws, document preparation, and administrative procedures, often supported by a notary public commission and relevant experience. Familiarity with electronic notarization platforms, document management systems, and secure recordkeeping tools is essential. Strong organizational skills, attention to detail, and effective communication set outstanding professionals apart in this role. These competencies ensure the accurate execution of legal documents, regulatory compliance, and trustworthy service to clients.

What is the difference between Coordinator Notary vs Notary Public?

AspectCoordinator NotaryNotary Public
CredentialsNotary commission, possibly additional coordinator trainingNotary commission, state-specific certification
Work EnvironmentOffice settings, legal or real estate firmsMobile, varied locations, public settings
Employer & IndustryLegal, real estate, financial sectorsPublic service, legal, real estate

The Coordinator Notary typically works in an office environment, managing notarizations and coordinating document processes, often with additional administrative duties. A Notary Public primarily performs notarizations in various locations, serving the public directly. Both roles require notarization credentials, but the Coordinator Notary often combines administrative responsibilities with notarization tasks, whereas the Notary Public focuses solely on notarizations in diverse settings.

What are the most commonly searched types of Notary jobs in Springfield, IL?

The most popular types of Notary jobs in Springfield, IL are:

What job categories do people searching Coordinator Notary jobs in Springfield, IL look for?

The top searched job categories for Coordinator Notary jobs in Springfield, IL are:

What cities near Springfield, IL are hiring for Coordinator Notary jobs?

Cities near Springfield, IL with the most Coordinator Notary job openings:

Coordinator Notary jobs near you

SECRETARY

State of Illinois

Springfield, IL • On-site

$4.1K - $5.4K/mo

Full-time, Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 6 days ago

State Of Illinois rating

8.0

Company rating: 8.0 out of 10

Based on 75 frontline employees who took The Breakroom Quiz

11th of 50 rated states

Job description

Job Requisition ID: 53985 
Opening Date: 08/27/2026
Closing Date: 09/11/2026
Agency: Department of Children and Family Services
Class Title: OFFICE COORDINATOR - 30025 
Skill Option: Keyboarding 
Bilingual Option: None
Salary: Anticipated Starting Salary $4,128 monthly; Full Range $4,128-$5,450 monthly
Job Type: Salaried
Category: Full Time 
County: Sangamon
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code: 

PUC: 90683274

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

 

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Essential Functions
  • Performs technical administrative secretarial and office support functions, including confidential matters
  • Prepares and keyboards a variety of confidential correspondence for administration to agency staff, professionals, and community agencies outside the Department for purposes of information and clarification of DCFS rules and procedures as well as various forms, charts, unit statistics, and reports, exercising judgment in conducting involved searches by accessing various sources of information
  • Schedules appointments for administrative staff with supervisory staff
  • Arranges and submits business itineraries
  • Receives organizes and reads incoming mail for administrator making notations if needed attaches appropriate documents to facilitate necessary actions determines routing and signature required.
  • Functions in the absence of other administrator's secretary
  • Prepares personnel transaction forms for all staff
  • Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
  • Requires knowledge skill and mental development equivalent to two years of secretarial/business college or completion of high school and two years of related office experience or two years of independent business experience.
  • Requires the ability to keyboard accurately at 30 wpm.
Conditions of Employment
  • Requires completion of a background check and self-disclosure of criminal history
  • Requires the ability to attain and maintain Illinois licensure as a notary public
  • Requires the ability to travel in the performance of duties, with overnight stays as appropriate. Requires appropriate, valid driver's license.
  • The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
About the Agency

DCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

  • A Pension Program
  • Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
  • 3 Paid Personal Business Days annually
  • 12 Paid Sick Days annually (Sick days carry over from year to year)
  • 10-25 Days of Paid Vacation time annually - (10 days in year one of employment)
    • Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
  • 13 Paid Holidays annually, 14 on even numbered years
  • Flexible Work Schedules (when available dependent upon position)
  • 12 Weeks Paid Parental Leave
  • Deferred Compensation Program - A supplemental retirement plan
  • Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
  • Federal Public Service Loan Forgiveness Program eligibility
  • GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
  • 5% Salary Differential for Bilingual Positions
  • Commuter Savings Program (Chicago only)

For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Work Hours: Monday-Friday 8:30AM-5:00PM
Headquarter Location: 4500 S 6th St Rd, Springfield, Illinois, 62703
Work County: Sangamon
Agency Contact: Tiffany Norton
Email: Tiffany.Norton@illinois.gov
Posting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon.  If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

  • donotreply@SIL-P1.ns2cloud.com
  • systems@SIL-P1.ns2cloud.com

What State Of Illinois employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

State of Illinois logo

About State of Illinois

Sourced by ZipRecruiter

The State of Illinois is not a traditional company, but rather a governmental entity encompassing diverse agencies and departments that serve the constituents of Illinois. Based in Illinois, United States, this governmental body communicates with its citizens through the official website illinois.gov. The website is a one-stop resource for Illinois residents to access information about the state's services, including education, healthcare, transportation, and public safety, among others.

Industry

Public administration

Company size

11 - 50 Employees

Headquarters location

Springfield, IL, US

Social media

FacebookTwitter

View All State of Illinois Jobs

Apply