Museum Events Coordinator Jobs in Boca Raton, FL

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Primary Purpose:
Manages and coordinates registration functions, collections care, and exhibition support, including database management, conservation planning, and overseeing loan agreements, condition reports, and transit arrangements for the NSU Museum of Art.
Job Category: Exempt
Hiring Range: Commensurate with experience
Pay Basis: Annually
Subject to Grant Funding? No
Essential Job Functions:
1. Maintains and updates records of accession, condition, conservation, and location of museum objects, overseeing their movement, packing, and shipping per insurance regulations.
2. Prepares Collections Committee presentations for new accessions and prepares and submits gift paperwork.
3. Assists with transportation and coordination with shippers, customs agents, lenders, and galleries for incoming loans and acquisitions.
4. Develops and initiates methods of packing and shipping of fragile or valuable objects.
5. Assists with exhibition safety as it pertains but not limited to the monitoring of light levels, temperature/humidity control, pest control, maintenance, and natural disasters.
6. Prepares documentation and maintains files and retrieval systems related to exhibitions.
7. Supervises and documents the unpacking, installation, de-installation, and re-packing artworks related to exhibitions.
8. Assists with all rights and reproductions functions according to pre-established policies.
9. Conducts regular inspections of storage facilities and artwork conditions, maintaining related documentation.
10. Monitors environmental conditions of the museum, including temperature, humidity, and light levels.
11. Assists in AAM reaccreditation process, including regular Self-Study and consistent review of collection, storage and exhibitions policies and procedures.
12. Assists in annual fine art insurance policy renewal including providing recommendations for coverage to the Director and compiling supporting documentation for valuations.
13. Supports curatorial staff and the Director in collection and exhibition-based grant projects.
14. Trains the preparation staff members in the handling of artworks.
15. Conducts research on collection objects and works included in exhibitions to ensure accuracy of information; compiles provenance as needed.
16. Travels as courier to supervise and document the installation of collection objects offsite.
17. Performs other duties as assigned.
18. Completes special projects as assigned.
Job Requirements:
Required Knowledge, Skills, & Abilities: Knowledge:
1. General knowledge of MS Office Suite (Outlook, Word and Excel).
2. English Language - General knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
3. Customer and Personal Service - General knowledge of principles and processes for providing customer and personal services. This includes needs assessment, meeting quality standards for services, and evaluation of user satisfaction.
4. Event Planning - Proficient knowledge in organizing and managing events, with strong attention to detail and organizational skills.
5. Proficient knowledge of current registration practices and principles and a clear understanding of art museum standards and protocols.
6. Proficient knowledge of legal and ethical standards as they relate to museum collections.
7. Proficient knowledge of museum environmental and security standards.
8. Proficient knowledge of principles of art conservation.
9. Proficient knowledge of museum standards and techniques for shipping, packing and handling art works.
10. Proficient knowledge of copyright laws and current art museum rights and reproduction practices.
Skills:
1. Active Listening - Proficient skills in giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
2. Speaking - Advanced skills in talking to others to convey information effectively.
3. Critical Thinking - Proficient skills in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
4. Reading Comprehension - Advanced understanding of written sentences and paragraphs in work-related documents.
5. Judgment and Decision Making - Proficient skills in considering the relative costs and benefits of potential actions to choose the appropriate one.
6. Writing - Advanced skills in communicating effectively in writing as appropriate for the needs of the audience.
7. Complex Problem Solving - Proficient skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
8. Communication - Excellent verbal and written communication skills.
Abilities:
1. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.
2. Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.
3. Inductive Reasoning - The ability to combine pieces of information to form general rules or conclusions (including finding a relationship among seemingly unrelated events).
4. Ability to work well under pressure and with conflicting demands.
5. Ability to work well both independently and in a team dynamic.
6. Ability to work a flexible schedule that may include evening and weekend assignments.
7. Ability to act as a courier, as needed, to accompany PAMM-produced exhibitions or loans worldwide.
8. Ability to write and multi-task effectively.
9. Ability to travel as needed for offsite exhibitions.
Physical Requirements and Working Environment:
1. Speech Recognition - Must be able to identify and understand the speech of another person.
2. Speech Clarity - Must be able to speak clearly so others can understand you.
3. Near Vision - Must be able to see details at close range (within a few feet of the observer).
4. Travel - Must be able to travel on a daily and/or overnight basis.
5. May be required to work nights or weekends.
6. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
7. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, and computer keyboards.
Required Certifications/Licensures:
Required Education: Bachelor's Degree
Major (if required: Art History, Studio Art, Museum Studies, Arts Administration, or a closely related field.
Required Experience: Minimum of three (3) years of museum registration experience.
Preferred Qualifications:
Experience working in an art museum.
Is this a safety sensitive position? Yes
Background Screening Required? Yes
Pre-Employment Conditions:
Sensitivity Disclaimer: Nova Southeastern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.
NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.